July 28, 2026

Machine-generated transcript — may contain errors.

Good evening, everyone. We are here for our July 28th Clayton City Council meeting if the city clerk could call the roll. Council Member Buse here. Council Member Patel here.

Council Member Gary Feder here. Council Member Jeffery Yorg. Council Member Waldman here. Council Member Betsy Meyland-Smith.

Mayor McAndrew here. City Manager David Gipson here. City Attorney O'Keefe here. Thank you.

Thank you. The first part of our agenda is always if anybody in the audience would like to talk to us about something, you are welcome. Anything that's not on our agenda tonight. So you're welcome to approach the podium and let us know your name.

There is a three minute limit, but that it looks like Mr. Burroughs is coming up to the podium. Steve, just make sure the microphones on. Is it green?

You want to push it and make it green. Oh, green. There we go. So good evening, Mayor, Council Members, especially Ward 3, Cammie and Gary.

My name is Steve Burrows and my wife and I live just up the road here on Beamiston Avenue. And I appreciate the time that you guys took to review the city's use of flock cameras. My wife and I watched the discussion last week And we thought it was a really thoughtful conversation about both public safety and privacy. And those are both important values that we have here in Clayton.

And we think that we can protect both of them. As residents, we support continuing the city's use of flock cameras because they've helped solve crimes in our city. On the city website, the Clayton Police Department shares numerous examples where the system has helped solve crimes, identify suspects. In one case, it even cleared an innocent person who was initially suspected of stalking a schoolchild.

Your discussion also focused on sharing information with law enforcement agencies. And we believe that's an important component because criminals don't just stop at the boundaries of our city. As mentioned on the website and by the chief, responsible, underlined responsible sharing can solve crimes. And we would not want to see the Clayton Police Department lose that ability when serious crimes occur either here or in neighboring cities.

We understand some of the concerns raised about privacy, data sharing and oversight. And while these are certainly legitimate, there is also a lot of inaccurate information in the market about how these flock cameras are used, what their capabilities are and so forth. And we think that the Clayton Police Department policies that were reviewed last week, the audit capability and other technical tools in place do provide the controls over misuse and don't require further restrictions which could hamper the police department's work. Like many families, my wife and I have security cameras at our house, as do over 60% of the 124 million residences in the country.

I'll bet some people in the room tonight even have them as well. We don't have them to check the weather or to see if it's time to cut the grass. We have them because it gives us peace of mind and we can provide valuable information if something bad happens. And that's why we believe the flock system, and that's what we believe the flock provides the citizens of Clayton.

Like I said, we support the continued use of the cameras. In fact, we'd like to see more of them. We support sharing the data And we'd hate to know that if a violent crime like a rape, an assault, a murder occurred in Clayton or in a neighboring community, that it wouldn't be fully investigated because our Clayton Police Department did not have or could not share relevant data with other departments. Let's protect our community and catch the bad guys.

Thanks for your service and thanks for your time and consideration. I made it. Perfect. Perfect timing.

Thank you, Steve. Thank you. Is there anyone else? Anyone else online?

All right. The first item on our agenda is our consent agenda. Is there any member of the council that has any concerns or questions about any matter on the consent agenda? Seeing none, Council Member Buse.

I move to approve the consent agenda. Second. Any discussion? Council Member Buse?

Aye. Council Member Patel? Aye. Council member Gary Feder?

Aye. Councilmember Waldman? Aye. Mayor McAndrew?

Aye. Moving on to new business, we are going to have a presentation by our sustainability committee. Thank you. I'm going to do the brief introduction here.

So a few items on the agenda this evening coming out of our sustainability advisory committee. Grace Worley-Browse, excuse me, is going to be presenting on these topics. And I lost my spot on the agenda, but I know there were three total topics. First was the monarchs and then the, excuse me, skip the stuff, resolution and the...

Another item, I apologize. You're also going to talk about the bird safe glass as part of the presentation. Sorry about that. I didn't come prepared with the speech.

But anyway, Grace has been working with us. She's a rising junior. She started in spring of 2026, carried over into the summer, has been doing a lot of great work with the Sustainability Committee, and she's here to give some information and some updates on those agenda items. Thanks, Matt.

Welcome, Grace. Thanks for being here. Thank you. I'm happy to be here.

Do we have the... Oh, it's not showing on the screen up there for her to see. Does that mean we're not sharing it? No, it says it's Thank you as matt said, I have three topics to talk to you all about today we've been very busy this summer.

And let's see so i'm going to start by talking about bird safe glass a proposed installation for the city hall windows and then the mayor's monarch pledge and resolution and a plastic reduction resolution. So the Sustainability Advisory Committee is proposing that we install bird-safe glass film on the exterior windows, the South Bay windows in City Hall. And we think that this is important because according to the American Bird Conservancy, up to 1 billion birds are killed annually by collisions with buildings. And St.

Louis is in the Mississippi Flyway, which means it has a central location causing danger to migratory birds. The St. Louis Audubon Society has also surveyed downtown Clayton, and they found over 100 collisions in just their limited survey of high-rise buildings in 2024. But it's not just high rises that are important.

More than 99% of collisions are caused by low rises in residential buildings, which means that the public buildings like we have here that are smaller are also a really important place to focus on reducing bird fatalities. In addition, this will support the other programs and commitments that Clayton has like Bird City which we recently got recognized for and Lights Out Heartland. And just as a side note, we would like to ask the committee members to send out letters to residents in their wards, asking them to participate in Lights Out Heartland as well. And I'll send out an email with some sample language for you after the meeting.

But as I said, our focus today is on the city hall windows. But moving forward, there are a lot of things that could be considered. We think that the center of Clayton would be a large impact place to discuss the installation of bird safe patterns, as well as including more permanent bird safe window interventions in future building renovations by the city and school district. And I believe one of the members of the committee reached out to the school district about that.

already for their future renovations. I also just wanted to highlight that we've looked at external insect screens, which although they're not designed for use to reduce bird collisions, they're very effective. And after my presentation on this topic to the advisory committee in the spring, we have put back up the insect screens on all of the windows in City Hall. So that's just a small win for us.

Um, but as I said, our main consideration today is the South bay windows in city hall. And we're proposing that we install a film on the exterior of the glass to reduce transparency and reflectance. And it would be in a dot grid pattern and, uh, whatever product we decide to go with should be recommended by the American bird conservancy. As you can see in the pictures below, they're pretty unobtrusive and there are a couple of different looks that you can find depending on the product.

But we've also reached out to local companies to get an estimate for what it would cost. The material cost is around $1,000 to $2,000 and the two glass companies who responded to our queries gave a rough estimate of below $10,000. So we had one company say it would be around $9,000 and another say $4,000 to $5,000 for both of the windows, the complete installation and materials. It would be possible for the city to install it itself, but we think that calling for quotes more officially once we decide to move forward with this would be the way forward.

And as I said, there are several brands and looks and price points that can be considered So our ask today is that we consider when the new budget comes up in the fall, in October, that we consider adding this as an action item to the budget. And I can take any questions on this topic that you have. Does anybody have any questions for Grace? I have a question.

I should probably know the answer. Thank you for your great work on the committee. I've enjoyed being the liaison for the committee. you mentioned the bird safe glass and you mentioned there are um consider with the budget and you mentioned potential grants have we identified those grants for this that we could look at or um i don't believe we've looked into grants for this project okay all right thank you it's a it's a um i think a necessary project and you know i think we all should mention it with the school to school board members and anyone else as we have those conversations because it does make a difference okay thanks um i support making windows as bird safe as possible i actually have this installed on like the windows in my house that tended to get bird collisions so um i think it's great i'm interested in um how you identified the specific windows like what um leads to the recommendation to do those windows instead of others or like specifically those windows any like yeah um well we considered we looked at all of the different uh city buildings that we own and um most of them have the more traditional windows like we have in here um which aren't i think don't make as much sense for a film installation and also uh As you know here, we have the insect screens.

So a lot of those buildings and I believe the lease department as well was identified as being a difficult installation to do. So it was some considerations like that, as well as the big bay windows are the largest and therefore probably the most dangerous for birds. yeah makes sense I mean you have like the relatively open space for birds to be yeah they're like a bird's not going to fly into this window with the wall on the other side but yeah yeah exactly okay well I would think that center of Clayton would be an interesting place to pursue this as well yeah and we talked about eventually having a presentation on that to the yeah no I support doing this Mr. Gary Feder?

Sounds good to me. No questions. Thank you. Yeah, great work.

Sounds good. And I also wanted to point out that we're trying to use this building as an example, something that a lot of people walk by, high visibility, because eventually I think the idea is we can go to some of our larger buildings and say, this is something that we can do to kind of help bird safety, so look what we're doing. So it's a really good choice of windows for that reason too. Yeah, thank you for bringing that up.

Yeah, Grace, thank you very much. I've heard that you are just doing great, great work at the sustainability committee. So thank you. I'm just curious, David, if we were thinking about doing this, is this something that we would have discussions with during the budget discussion?

Is that kind of the... Yeah, if the council's supportive of this concept and you want to see us include that in the fiscal 27 budget, there's still time to put that in there. So it would be part of the budget proposal. I mean, I would be – I am supportive of thinking about this.

I'd be curious really what installation would cost if this is something – you know, the materials are relatively low. If there's something that we think our public works staff could install to keep the costs lower. Those are all things that I'm kind of thinking about as we do it. So, you know, putting – $1,000 to $2,000 in the budget versus $10,000 is significantly different.

So that's what I would just be curious about as we go forward. We can talk about the most economical way to do it and see what that looks like. If it's $9,000 or $10,000, it's going to be a pretty sizable expense, but I think we can probably get that down. So we'll have that conversation internally and then try to get a good number to include in the budget if that's the direction from council.

Do you need a motion for that or... You just take it directly. It'll be in the budget, I can point it out to you and we put the proposal together. Do you have a comment or question?

You might want to come up to the mic just because yeah, I don't think there's anybody online. Yeah. I wanted to add one thing in that this is also going to help us support the work that we do for next year when we need to file a report for Bird City. So this is, again, kind of supportive of a lot of work that we're doing across the board for sustainability issues.

Thank you, Chris. Um, I can move on to my next topic then. Yeah. So the next thing that I wanted to speak with you all about is the mayor's monarch pledge, and we have you to thank for bringing that to our attention.

Um, but I wanted to provide some background on the pledge and about what it would entail and how it fits with our broader sustainability commitments. before we move forward with signing it. So the pledge is open from December through March, so we'd be able to sign it this winter. It was started by the National Wildlife Federation in 2015 in order to engage cities in monarch conservation and St.

Louis was actually the first city to sign the pledge. They have a really cool butterfly garden program with over 400 gardens around the city. But there are a lot of municipalities that are more similar to Clayton that also have signed the pledge such as Chesterfield, Creve Coeur, St. Peter's and Webster Groves.

The pledge itself is very straightforward. There's only three actions. They have a list of 30 actions that are recommended by the National Wildlife Federation and then in order to sign the pledge you have to commit to taking at least three of those actions, which I believe Clayton is already qualified to do. And then if we wanted to continue to sign it and renew it in the future, there's an annual report that's submitted and you commit to taking one additional action or expanding one of the current actions for the next year.

I'm sure you all know that monarchs are important, but just briefly, they were classified as vulnerable in 2023. Butterflies and pollinators in general have been declining across the US for a long time, but monarchs are particularly vulnerable because of their long migrations. Their flyway passes through Missouri, which means that we also have a role to play in their conservation. The pledge actions aren't just important for pollinators, though.

They're also helpful for a lot. They aren't just important für monarchs. They're also important für a lot of other pollinators with actions like reducing pesticide use and increasing native plantings and things like that. So, as I said, I think that clayton is already qualified to take the pledge a few of the actions that we have certainly taken are earning recognition for being a wildlife friendly city we've done great work with tree city bird city.

our lights out heartland resolution and some of the other projects that are in the works right now um a second action that we have taken is an invasive species removal program which amy jennings led the first honeysuckle hack this spring and if we continue to support that as a program, that could count towards this as well. I think there are probably additional actions that could be determined with communication with the Parks Department in terms of our native plantings and landscaping practices. But a third action that I'm proposing that we take today is issuing a resolution in support of monarch conservation. And that is one of the actions that National Wildlife Federation recommends.

The text is here and in all of your... right in front of you. But it just... speaks about how important monarchs are and that they're vulnerable, that we all have a role to play in conserving them, that we plan to sign the mayor's monarch pledge.

And then it establishes September 1st as a monarch day in Clayton, which September is the peak migratory month for monarchs. So it would provide a good date to celebrate monarchs and have themed communications and things like that. And it's modeled off of St. Louis City's proclamation that they released when signing the pledge.

There are a lot of actions that we can consider taking in the future. As I said, everything that I've talked about up to now is sufficient to sign the pledge right now, but there are a ton of things that would complement all of our future, all of our current sustainability commitments like Bird City and Mayor's Monarch Pledge overlap significantly. So some of the things we could think about doing are a communications campaign to encourage residents to plant monarch gardens, more programming like this invasive species removal or native plant swaps and citizen science. continuing to promote lights out heartland and dark sky because it's not just important for birds, the artificial light at night also impacts the migration of monarchs.

As well as in continuing to work to improve our native plantings and improving our gardens and native milkweed around the city so. As I said, all of these options are considerations for the future. But what we have on the agenda today is the monarch resolution. And then hopefully you would sign the pledge in December.

Thank you. Yeah, and I will say I don't want to take credit there was a citizen that alerted us to the monarch pledge and resolution and when I looked at it we were almost all the way through our period, like we were into March and it was like oh shoot we missed the window so. And council member abuse was also instrumental in encouraging this. But I, you know, I was, there is such a long list of things that you can do.

So it was somewhat overwhelming for me to be, you know, it trying to figure out what we've already done. Cause I, you know I don't want to create more work for parks department within reason. So thank you for highlighting the things that we've already done and that would allow, you know, us to do the pledge. So I'd certainly be supportive of, um, you know, issuing the resolution tonight.

Does anybody have any questions or further comments for Grace? I'll just add again, once again, thanks for the great work on this. And kudos to Clayton. I think that every step we've taken leads to another step in the right direction so that we are in a position that we can enter it without any, without having to do anything much more to actually support the wildlife.

And as we continue to recover from the tornado and hear our birds and everything else and the Monarch coming back, it all works together. So again, thanks for your work. And yes, I support moving forward on this as well. Yes, my only question was going to be whether the mayor was truly committed to signing the pledge since we'd be saying that she will do that.

So no, I think it's great. I support it. I learned a lot about monarchs. I'm just curious in the resolution, it mentions that there's a loss of summer breeding habitat.

Can you comment on that? What is that? What would appear to be the cause of that loss of summer breeding habit? Yeah, I think that the habitat loss that we're referring to is mostly like within the native plants.

So like a lot of the actions in the pledge are planting more milkweed and nectar plants around. And if we're having monocultures in people's yards where it's just grass or developing different areas and taking away that habitat, I believe monarchs' main or only source of food is the milkweed plant. And so if we don't have that, then they have nowhere to spend their summers breeding. Thank you.

Great work. And I'm glad that you figured out all the things we're already doing so that we're just ready to go. And in the future, next year, we have to add one or two items that that's all figured out. So great job.

I forgot I had a question. Can you say a little bit more about the honeysuckle hack? Like what that was exactly what happened? Like how it was organized?

Yeah, I think it was a volunteer event where they had local people come and volunteer to, I was in Oak Knoll Park. Okay, that's what I was wondering. Yeah. Great.

Yeah. Thanks. If there are no other comments regarding the resolution, Council Member Buse, if you could make a motion. I guess before I say that, are there any other questions or comments from the audience?

Or online? If not, Council Member Buse? I move to approve resolution number 2026-20 declaring Monarch Day in the City of Clayton. Second.

Any discussion? All those in favor? Aye. Any opposed?

The vote passes 7-0. So now we're going to talk about plastics. Yes. Yeah, so the last topic that we have today is this plastic reduction resolution.

This actually originated in a Cool Cities workshop, which Susan Buse and Cami Waldman brought to our attention in the Sustainability Advisory Committee. And then I had an opportunity to attend a similar event on the topic of Show Me Less Plastic. And so... The resolution has two parts.

It encourages businesses to participate in a nationwide campaign called Skip the Stuff, in which they only would provide single-use items Any kind of single use items upon request by the customer and that both reduces waste if you're not having to throw away like random utensils that you've been given, and it also saves businesses money and it could be involved, there could be also some sort of incentive program. Where we recognize businesses that participate in this and the second part formalizes our existing plastic free events policy, which has been developed by the SEC in the past and is currently in use. And so, this would just make sure that that policy is established and carried forward into the future. Thank you.

Yeah, I'm always bothered that we as a city cannot eliminate our plastic bags, but Jefferson City has made that not a possibility. However, I have heard that there's a representative who's interested in perhaps opening that up again so that municipalities would be able to decide whether they want to limit plastic bags. in their cities. But thank you very much for bringing this to our attention again.

And I'll just say too, I think sustainability in general is which we learned in our comprehensive plan is very, very important to our residents. So I think what you are doing and what our committee is doing is just very important and very important to our larger Clayton community. So does anybody else have any questions or comments about this item? Again, Thanks for the work.

And let's skip the stuff campaign. What we saw at the presentation was really, it was initiated by students. I can't remember if it was high school or college. And there were signs in the stores.

And it was primarily restaurants just having, you can still get your plastic fork, but you're not going to automatically be given the little package of all plastics and all that. So again, it's something that if we can get some momentum, it does save the businesses money and again, raises awareness. So- Thanks. Thanks.

Yeah, I love the idea of it. I'm thinking about specifically the parts that talk about basically like restaurants or people providing food, not giving out disposable items. It sounds like anytime someone's, like, dining in and then also not, like, assuming they need it when there's takeout, right? That's a big part of this, right?

And I'm curious about, I think we aren't, like, requiring that. This is an encouragement. Is that right? As a resolution, it doesn't have any, like, enforcement mechanism.

Yeah. encourage businesses to do that. And we've talked about a couple of ways within the Sustainability Advisory Committee that that could be done, like when new businesses are applying for restaurant licenses, including this in their packet of materials. There's also a Plastic Free July campaign that is promoted by several local environmental organizations that we could cross-promote as part of this.

The only time we do enforce it, just to be clear, is when it's a city event and we have our vendors that we've been enforcing that for the past two years now. Yeah. Thank you. That's wonderful.

It's reinforcing that resolution. Yeah. I'm curious about how it relates to the Green Dining Alliance and green dining certification, because certainly some of these things are part of that. Like there's overlap.

right is there is it just like another way to talk about it basically like we're just do you want to say something yeah right that's fair yeah If Deb would like to speak to the requirements in GDA, I'm not entirely familiar with their structure. Yeah, so some of you perhaps were not here when we put in place the Green Dining Alliance. That's what GDA is. And we have not had the kind of uptake that we hoped for.

GDA requires many different steps for certification, including something along the lines of skip the stuff. Don't pass out straws unless people need it or ask for it. Don't pass doing pickup orders, that kind of thing. So this is a component of what they do, but they ask for a whole lot more.

So this is, if you will, like a baby step toward GDA. And if we could even accomplish this much, it would be a plus. Does that answer your question? Yeah, it does.

Thank you. This might be more directed to David, but just in terms of city events, I'm sort of curious that some of the ones we have, either that are truly city event or the art fair where we're a sponsor, but it's not really our event. If these various, these five points are adhered to in these future events, would we notice a marked difference? Or are these things that we're pretty much already telling folks at our events not to do or do?

You'll already see this at city events. So jazz fest, music and wine, all of those vendors need to comply with It's actually contained within our purchasing policy, those items that you see in front of you. The art fair is kind of the outlier. It's put on by cultural events.

And so we don't necessarily have an agreement with them that gets into that sort of thing. So it's very difficult for us to enforce it on somebody else's event. What we have done for Sababa and also for the... The food festival we had last year, we did have within the contract with those particular event organizers that they had to comply with that.

So we can if we're going to issue right away permits or we're going to have a enter into an agreement, we can at that point in time, put those provisions and if we'd like and we have been doing that. The one outlier would be the art fair. I'll just say, too, this is lifted from the contracts that we currently use with our vendors. So it's really bringing the board, showing board support for what the city staff is already doing.

There's nothing new in here that staff isn't already doing. Is this something we might want to talk to the art fair about since it's coming up? Yeah, we have. And Sarah was absolutely – I was nervous about the conversation because we don't have a contractor.

But she was like, oh, absolutely. Absolutely. We want to use the water monster. We'll try to not have any single use plastics.

We'll see what actually happens. But they were very, very receptive to the conversation. And so see what happens this year and then build on that for next year. Thank you.

Yeah, I have no questions. I do think this would be just, you know, again, it's a way to educate our, you know, businesses around here. Hopefully we can promote this and just kind of say, you know, the city has this new resolution and give kind of the things that we're hoping that businesses and restaurants can, you know, do because it helps them in the end too. You know, they're not buying things that they don't need.

And so overall, I think it's great. Yeah, if I can say one more thing, sorry. Whereas we have not had many people many restaurants jump on our Green Dining Alliance help. Unlike Maplewood and Webster and some other cities, they've done very well in that regard.

Whereas with this, in our vendor contracts, other cities have asked to see what we have. And you may hear complaints by a vendor at first, but then when they know they have to face it, it doesn't change them contracting with us at all that we've seen. So We are leading on this where, unfortunately, with Green Dining Alliance, it's been a push that hasn't gotten us very far. Thank you very much, Grace.

We really appreciate it. If there are no further comments from anyone up here or in the audience, Council Member Buse. I move to approve Resolution No. 2026-21, supporting the Skip the Stuff campaign.

Second. Any other discussion? All those in favor? Aye.

Any opposed? The vote passes 5-0. Thank you very much. Thank you all very much for the opportunity to speak with you today.

Thank you very Okay. All right. Sounds good. Well, thank you very much for coming and we will move on with the rest of our agenda.

The next item on our agenda relates to our new Clayton Municipal Maintenance Facility project. Yes, so that'll be the next two items. We have an ordinance and a resolution. The ordinance is going to authorize additional contingency funds for the overall construction contract that we have with Integrate, who is our general contractor on the project.

The resolution is for soils testing. So on the contract itself with Integrate, There's additional work on the site. A lot of that has to do with unsuitable soils, some fence repairs, repairs to our fueling station that already exists there. And then we have some other items on the site that would all be addressed with that additional $250,000 in contingency.

Those unsuitable soils that I mentioned, that's what's leading to that contract amendment with Shannon Wilson, and that's for the material testing on the site. We do have in the packet, and I hope you took a look at it on page 43, we've got a breakdown of the overall program budget. So I know you've approved some change orders on this project, and what we wanted to demonstrate or at least show you is kind of where we stand with the project overall, because there are various line items within the project itself some are under budget some are over budget at this point um and so what you see in front of you tonight on page 43 and myron has it pulled up here uh is kind of where we stand today so we have tonight with us um david bradley with navigate uh david is our owner's rep on the site so he's our construction manager on this particular project And of course, we have Matt here as well to answer any questions. But David's going to walk you through this program budget a little bit so you can see where we're over, where we're under, and where we stand overall with the project.

So we're still good on the overall program budget, barely. But there's still a little bit left over. And he can talk about just progress on the site overall. So I'll turn it over to you.

Thank you. Good evening, ladies and gentlemen. I believe the last time someone from Navigate was before you was at the DD estimate, and that's the first column that's circled. So I did take over at construction, so I've been managing the contractor and their progress since they mobilized.

But you can see our current projections, that second circled column, a lot has changed. But as we're into progress. I think we're, you know, 65, 70% of the way through construction. You know, I live in these documents where I'm updating daily so we can get to stay up to date.

So these have been updated for 70% progress. So again, the numbers instead of being estimates are now commitments are now firm and we've started to also see where we don't need to hold the money anymore. you know, we were 70% of the way through. We know we're not going to need those funds.

So you can see, uh, the first line construction contracts that is primarily the general contractor. Uh, and we've increased, uh, quite a bit. Uh, again, as, as David mentioned, the, uh, unforeseen conditions, uh, poor soils, uh, some sewer blockages that we had to repair, those types of things. So we've put a lot of money into change orders to the construction contract.

Item B is the special construction. That's more related to the asbestos abatement earlier in the project and some signage. So again, it's not a large project. line item, but we've had some fluctuations there as well.

Part of the current request is taking the signage funding and moving it into the contractor's contract so that they can provide, coordinate, and install the signage. Item C, furniture, fixtures, and equipment. As you can see, the biggest savings there, the variance $100,000, that is, again, a firm bid from CI Select. They are now under contract, and since they are under contract, we can now reduce that line item to help facilitate those line items that we are over budget.

We do maintain some balance in that for smaller office equipment, printers, copiers, trash cans. You know, we have a hard time giving that money up until we're at the end. Professional services, that's where you'll find, again, Shannon Wilson, they did the geotechnical, they did the... The soils had some hazardous waste in them too.

So that had to be, you know, clean haul off. So all that was tracked, monitored. And then we also have the design team and navigate in that line item. So the 63,000 that you see as an overage, you can see it.

From DD to post-bid, you can see there was an increase and then another increase. As the scope has grown to include those hazardous soils, now we are also asking to increase for poor soils, debris, buried debris, soft soils, clays, remediation, those types of things. Line E technology, it's a smaller item, but again, miscellaneous IT equipment. And then that also goes towards Lumen to bring in the fiber service for the new buildings.

Financing costs, that was primarily the bond, I believe. And that was, again, generally in DD, that's a percentage of the total. So now that we have firm costs and John Wolf with Public Works was able to give me firm costs from financing. So that's a firm cost at 374 is firm.

So now that frees up $125,000. that we will not be needing on that line item. And then miscellaneous costs, you get into some of the moving costs if we need it. And then we did have some utility costs in there from Missouri American Water and MSD.

So those are some of the things that we've incurred. And again, those are firm fixed commitments. So now we can start seeing where are we over, where are we under. So we are projecting with the current request to reallocate, we are still projecting roughly $34,000 under budget.

And we still have a measure of contingency still built into the line item. So we think we're in comfortable position given the current progress on the new building. And then there is a phase two where the fleet maintenance moves out of the existing building into the new, then we go back in and renovate that space for parks offices and whatnot. So again, this stage of the project, I think we're in pretty good position to make these projections and, Steven, I'm going to ask.

It's typical on these projects that you run into a lot of the stuff when you're digging because you really don't know what's underground. And for the most part, what we're doing now is above ground. So a lot of that threat for the unforeseen circumstances, that starts to dissipate a little bit, correct? Exactly right.

Once you go vertical, the risk goes down. We are very near completing the electrical part. conduit trenching on site. And that's really the last of the digging we are.

Again, part of this current request is fuel station. We kind of already know we're going to find some bad stuff there, but that's what's in the price to fix. So yes. Thank you.

I'm going to hold you too. You're feeling pretty good about this. That's David David Gipson at... Yeah.

So yeah, I mean, I think too, normally we'd potentially... be getting over budget, but because we can reallocate funds, as you're saying, like we're moving funds because it is a significant savings. I hope we're getting all the furniture that we need. I made that note too.

I mean, I don't want people to have to sit on the floor or anything. So, yeah. Oh, great. Good.

Yeah. Yeah. I just, you know, cause I was surprised, you know you know, I felt like we had almost worked through all of our contingency. So it was good to see that we had movement in other areas.

So, I mean, as David mentioned it, hopefully we're done or pretty much done with the surprises and we can kind of move forward with you know, We're hanging drywall and painting. Well, that's good. Yeah, that's good, yeah. I guess on that, in that vein, like how, what are you projecting to be a finish date or finish timeline?

Yes, there are delays. Our current delay with the new fleet maintenance building is, the significant delay is the electrical gear. The data centers are buying up inventory. Yeah.

So we have had a delay. We've got new delivery dates. But we were projected early November, and I think we're going to be late November. Then we've got a move-in period.

So we'll probably be mid-December to late December where we'll be talking about final inspections and punch lists and start moving people in. The end of the year would be close. So the delay would be, you think, more related to just getting – stuff that like getting, I mean, I guess materials that we thought would take two months to get and now they're taking four months. In this particular case on the ship date, they sent out a notice saying it was delayed.

So we were expecting it within days and yeah, now it's not going to ship for another couple of weeks, but it's a reality on every project you try to adjust. It's impacting the fleet maintenance building, the new one. It remains to be seen if it's going to impact the existing building because that does finish second. So try to absorb those delays best we can.

Thank you. Are there other questions or comments? Can you remind me what DD means? Design development.

It is. So you've got SD is schematic design, so it's more sketches on napkins. design development, you're getting into details and kind of answering the questions. And then CD is construction documents.

So it's just the phases of design. Thanks. And then you mentioned being 75% through. Is that 75% through phase one or the total project?

And that's, I did not look at that number. No, I mean. But that would be total. Okay.

That would be total. And when you talked about being done basically around the end of this calendar year, is that just the one building or the whole? It's everything. Okay.

Yeah, the existing building is very far along. We just need the building to finish. Yeah. So I think I'm still I want to get I want to better understand why we're approving additional contingency if we are actually just a little bit under budget.

We have to approve the additional contingency as it relates to the contract with Integrate. So you've authorized the Integrate contract up to a certain amount. Line item A. That's correct.

Like that is at the line item level basically. Add $250,000 to the Integrate contract to cover the change orders. Got it. Thanks.

I'm looking forward to the grand opening. Yeah. No other questions or comments. No questions.

Excited for it. And for anybody interested, would it be possible to arrange some sort of tour so they can see the site under construction without getting in the way too much? We can definitely schedule something. The site is still unpaved and a lot of trenches, a lot of holes, but I would be glad to tour anybody through.

We can find some time where we can do it safely and not be very helpful. Sure. I think the asphalt pavement is eminent. So yeah, soon.

You let us know when it's ready for that, and we'll have some people that I think will take you up on it. All right. Be glad to do that. Appreciate it.

Thank you, David. I appreciate that. All right. If there are no other questions or comments from the council or anyone in the audience, Council Member Buse.

I introduce Bill No. 7166, authorizing additional contingency funds and expenditures for the Clayton Municipal Maintenance Facility Project to be read for the first time by title only. Second. Any other discussion?

Mr. City Attorney. Bill number 7166, first reading and ordinance authorizing additional contingency authority and expenditures for the Clayton Municipal Maintenance Facility project. All those in favor?

Aye. Any opposed? Council Member Buse. I move that the council give unanimous consent to consideration for adoption of bill number 7166 on the day of this introduction.

Second. All those in favor? Aye. Any opposed?

The vote passes 5-0. Let the minutes reflect that the council has given unanimous consent. I introduce Bill No. 7166, authorizing additional contingency funds and expenditures for the Clayton Municipal Maintenance Facility project to be read for the second time by title only.

Second. Any other discussion? Mr. City Attorney.

Bill number 7166, second reading and consideration for adoption. An ordinance authorizing additional contingency authority and expenditures for the Clayton Municipal Maintenance Facility project. Council Member Buse? Aye.

Council Member Patel? Aye. Council member Gary Feder? Aye.

Councilmember Waldman? Aye. Mayor McAndrew? Aye.

Thank you. All right. The next item relates to that. Does anybody have any further question on the materials testing?

Councilmember Buse. I move to approve resolution number 2026-23, authorizing a change order for Shannon and Wilson Construction Materials Testing Services. Second. Any discussion?

All those in favor? Aye. Any opposed? The vote passes 5-0.

The last item on our agenda is Intergovernmental Agreement for IT Services. Yes, we brought on Maplewood this year and they joined this group. So we've been providing IT services, as you know, to Brentwood and Richmond Heights for years. We added Maplewood back on July 1st of this year.

And so what we want to do is align all of those contracts again so that they all expire at the same time. Right now, the contracts that we have with Brentwood and Richmond Heights, those end on August 1st, 2029. We want to outline everything so that it ends on July 31st, 2029 with each city. So that's what these contracts that are attached would do.

They would amend the contracts with Brentwood and The amount that each of those cities paid is based on actual hours that they use our staff. And then you'll also see capital costs broken down for each city as well. So they do cover the overhead associated with the IT service. So that's the gist of it.

The terms are essentially the same. The numbers reflect the actual costs, the five-year averages for both of those cities. And we're just trying to extend that end date out to July 31st, 2029 to align with the Maplewood contract. So that'll get us all on the same cycle.

We do have Larry Covey here as well, our director of technology services with any questions you may have. He's done a great job of managing these contracts over time. Thank you. I'll open the discussion.

Are there any questions or comments from the council or the audience? Yes. Just to comment, this has been working so well and it seems so well put together and adding Maplewood is wonderful. It, you know, kudos to you all staff.

The more we work with our neighbors, know them, it helps us financially and in every way. So, and this is, you know, a continuation of that. So it's great. Thanks.

I just want to confirm. I mean, this is the budget going forward would be based on projections and estimates. And do we do anything to like true up or we just accept it? We true up at the time we renew.

So there have been years. Right. And so there have been years where we've probably. taken on a little bit more of the expense than those other cities but there's also been years where uh you know we had turnover within it so they were still paying a rate for a fully staffed department where there were some vacancies and we were probably realizing those savings so over time it's really kind of evened out and it's hard to get exactly at the dollars but all of the cities that participate are comfortable with the formula as it stands that's great thanks uh no no questions no questions Great.

Larry, thanks for all your efforts. It really is great that we're able to, I wish there was more ways that we could work with our neighbors. So thank you for all the work that you've done with us. So please extend our thanks to your team as well.

If there's no other questions or comments from the council or the audience, Council Member Buse. I introduce Bill number 7167, approving an amended and restated intergovernmental agreement cooperation agreement with the cities of Richmond Heights and Brentwood for technology services for the first time by title only. And Maplewood? Second?

We're not, because we've already, we're just aligning with Maplewood. Aligning. We're just changing. Okay.

Got it. Thank you. Becky, you second. Any discussion?

Mr. City Attorney. Bill number 7167, first reading. An ordinance authorizing amended and restated intergovernmental agreements, cooperation agreements with the city of Brentwood and the city of Richmond Heights for the city of Clayton to provide technology services.

All those in favor? Aye. Any opposed? Council Member Buse.

I move that the council give unanimous consent to consideration for adoption of bill number 7167 on the day of its introduction. Second. All those in favor? Aye.

Any opposed? The vote passes five to zero. Let the minutes reflect that the council has given unanimous consent. I introduce bill number 7167, approving an amended and restated intergovernmental agreement, cooperation agreement with the cities of Richmond Heights and Brentwood for technology services to be read for the second time by title only.

Second. Any discussion? Mr. City Attorney.

Bill number 7167, second reading and consideration for adoption, an ordinance authorizing amended and restated intergovernmental cooperating agreements with the City of Brentwood and the City of Richmond Heights for the City of Clayton to provide technology services. June, will you correct my typo on the execution draft? Thank you. Council Member Buse?

Aye. Council Member Patel? Aye. Council member Gary Feder?

Aye. Councilmember Waldman? Aye. Mayor McAndrew?

Aye. Thank you. We have come to the end of our agenda. We could go around and see if anybody has anything to talk to us about.

Council Member Waldman, do you want to go first? Change it up? All right, sure. No pressure.

Curveball. Well, I think we did a lot of updating with the Sustainability Committee, so I think we're probably good there. We did have a special business district meeting, which was actually quite short, but we did talk about... Pricing for the parking signs, for all the public garages that will allow for private garages that allow public parking.

So we got some numbers associated with that, which hopefully we'll get those solidified soon. But that's all moving in the right direction. So if it's approved, we're hoping that by next summer they would all be installed. And so our public would know where to park, which is great.

I was at the... Cool Cities steering committee yesterday. And just a reminder that on August 12th, St. Louis City is hosting the Extreme Heat pop-up, which should be really, really interesting.

It's going to be at St. Louis City Hall in the Kennedy Room. And then Clayton will be hosting the next one in early October, and we are working on kind of the agenda for that. But it's going to be basically promoting trees as critical infrastructure.

So we have a lot of information for that. So is that it? Thanks. Mr.

Painter? I think this is probably new since last time we talked about it. I was now on the Finance Committee since Alderman Rick Hummell is no longer part of that. I thought it was very worthwhile, our first meeting that I attended.

Karen and David gave a very good analysis of a variety of finance issues. And on the Economic Development Committee, I really am very pleased that I think the whole program has certainly been energized by all of this input. And so I think we're coming up with a lot of new things and I'm sure they'll they'll be discussed as they're furthered. One thing about both committees, I noted both on finance and on the economic development is I think it's very helpful to have, for example, not only business people involved in these committees, but also people who are involved with the CCBA, which is a significant force in our community.

And to be able to bring those people along on these proposals, I think will make it much easier as we get into making some substantive recommendations to have those folks be part of this process. So we're encouraged by both. That's it. Right.

We had a, I attended a meeting of the Clayton Community Foundation wide on committee and. one thing that came up was that they really appreciated the walkthrough that they did. I think with you, Matt and LJC, they were real excited to, you know, be able to really think about the project. And they understood from that discussion or maybe a subsequent discussion that LJC felt like they would be able to do more if they If CCF is able to raise more money than what LJC originally proposed.

So they're taking that to heart. Yeah. They're trying to get a site plan. They wanted to ask LJC for a site plan about where the different amenities would go to try to get a better idea of like scale and placement, I guess, and stuff like that.

And then really they just have to figure out when they're ready to commit to anything if to make a call for artists and stuff like that. Cause they have to have a budget to do that. Um, and they, you know, don't have all the money that they hope to raise committed yet. So, um, I think we'll, you know, we'll see what they do there.

Um, The other thing I want to talk about is that I think we've heard from more than five people in the last five hours, six hours about significant power outages in Ward 1. And so at first I thought the first two reports were all from the same block of San Benito, just west of Daman. And so I thought maybe it was isolated to that block. But now I've heard from folks on Alamo, on the east side of Daman, as well as Clayton Road.

And they're dealing with something like six or more outages in the last month or six weeks. Two outages just today. And so... I want to know, I know you've, you heard directly from some folks and I sent a note to our liaison at Ameren to try to figure out what's going on.

Um, but I mean, it's a really significant impact and I don't know what's going on or does the outage, like how does it come? I've got like a, yeah, a mix of thing of what, like how long it was out. And in some cases folks are reporting that it was, um, not necessarily like a full outage, but like lights were dim and appliances are beeping and doing things. And then I think that leads people to feel kind of like safety concerns about like what's going on with my electricity, right?

And are my appliances like safe or I don't know, you know? So, but yeah, I mean, a couple people have kept pretty decent notes about what they've done and I've been getting lots of that. So I'd love to know like what we can do to, you know, escalate that. I got those two messages today.

Well, I heard one phone message and I received an email. So once I saw your message, you'd beat me to reaching out to our government affairs representative at Ameren. And I think that's our best place to start. I was surprised to hear this had been going on for a while because it's the first report I had heard of it.

So hopefully Samantha gets back to us tomorrow and we get some information we can share back with the residents or publish out. But yeah, they're giving kind of generalized information about their website. Their outage tracker showed about 300 people without power today at one point, and it's a general wiring issue or something. So you don't get a lot of detail on their outage tracker, but hopefully Ameren can provide more.

We'll start with hers. She historically has been very responsive. Yeah, that's my impression. So I would expect the same here.

I would expect to hear from her tomorrow. And then if we don't, we can push it. But I mean, there weren't even storms today. And it went out two different times.

And yeah, so yeah. I can just add anecdotally, my older daughter and family live at 6349 Alamo. And we've had numerous opportunities to invite them to come over and stay at our house because the power is out. So since there are five of them and a dog, this is a serious situation for them and for us.

So I would hope that this could be addressed as promptly. I mean, my daughter lives over there half the time. I'm like, wait, you just had a power outage. She's like, I know it happens all the time.

And the dog sheds, by the way. Do something about it. So great. Thanks.

I just thought it was water main breaks we're having around here. No, it's all of it. So I'll share about the last plan commission ARB meeting. We had one of the houses at 122 North Beemiston.

So it's one of the newer, you know, very square Homes and the current owners want to soften it and put on a front porch, change some of the strict hedges into more native plantings like hydrangeas. I don't think there was concern too. Is it going to be, as Gary would say, is it going to be a wild prairie garden or something? But no, it wasn't.

But the interesting conversation is the house overall, the front yard, we have impervious surface or we have green space restrictions now. And this house on the front yard, it meets those standards. Overall, it does not. And they wanted – the owners were hoping to put in artificial turf for a dog area.

And historically, apparently, artificial turf has been considered pervious because the water goes through. But as standards change and we become more aware of habitats, I think there's going to be – There's new consideration because it should be absorbing water as well. It should be providing all these other things and the plastics and everything else. So that was a discussion that happened there.

The homeowner went back to the drawing board and will come back with us. But it was a discussion that, again, is changing as we become more aware of our environment and what people want around here. One of the comments was that there is artificial turf all around Clayton, and the response was, well, lots of times people don't tell us what they're doing. So perhaps of more interest at the Planning Commission was the request for a conditional use permit by a gelateria, a gelato place on North Central.

So hopefully we'll be seeing that soon. And they invited us all to come try it. I got to get the details on how that's actually going to work, but I think they're on our next agenda. That'd be great development.

Gelato Central and ice cream on Maryland. Yes. They're candy on Maryland. I know.

Yep. I don't have much to report. David and I did attend our first steering committee to study the fire authority. So we finalized the RFP that will go out by the end of the month.

Oh, end of the week. Yeah. July 31st, July 31st. So hopefully we will get, we're doing, I think everyone's going to do their best to advertise it so that we get a number of proposals back.

So we'll see how that goes. So David. I would just mention that we have another meeting with the central core cities to talk about other shared services outside of just fire. So we're going to kind of re-energize that discussion as it relates to municipal courts, building inspections, shared capital purchases.

So that'll be Olivet, U City, Maplewood, Brentwood, Richmond Heights. And I think Shrewsbury is going to be at this one and Webster Groves. So we're all going to sit down and talk about that. possible options so really excited to keep those conversations going and all of these partnerships that we have have been really beneficial so trying to keep the momentum up all right anybody else i'll take um i move we adjourn second all those in favor all right have a good night everyone