July 28, 2026 — Meeting Minutes
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THE CITY OF CLAYTON
City Council In-Person and virtual Meeting July 28, 2026 7:03 p.m.
MINUTES
Mayor McAndrew called the meeting to order and requested a roll call. The following individuals were in attendance:
In person: Susan Buse, Becky Patel, Gary Feder, Kami Waldman, and Mayor Bridget McAndrew.
Staff: City Manager Gipson, Assistant City Manager Burr, City Attorney O’Keefe, and City Clerk Frazier
Absent: Jeff Yorg and Betsy Meyland Smith.
OPEN FORUM
Steve Burrows, resident, addressed the Council regarding Flock cameras in support of the continued use for a safer community.
CONSENT AGENDA
1. Minutes – July 14, 2026 2. Resolution - Submittal of a Municipal Parks Grant application for improvements to the lighting system at Shaw Park. (Res. No. 2026 – 19) 3. Motion - Authorizing execution of a purchase order for fall salt delivery. 4. Motion – Chairperson appointment to the Parks and Recreation Commission.
Motion made by Councilmember Buse to approve the Consent Agenda. Councilmember Patel seconded.
The motion passed on a roll call vote: Councilmember Buse – Aye; Councilmember Patel – Aye; Councilmember Feder – Aye; Councilmember Waldman – Aye; and Mayor McAndrew – Aye.
A PRESENTATION BY THE SUSTAINABILITY COMMITTEE
Grace Wereley-Bross, intern, Sustainability Committee, addressed the Council providing a PowerPoint presentation on the proposed bird-safe glass, a resolution on the Monarch Day pledge, and a resolution on the “Skip the Stuff” Campaign for the City of Clayton.
Deb Grossman, Chairperson of the Sustainability Committee, was present to answer questions.
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Matt Malick, Director of Public Works, was present to answer questions.
A RESOLUTION DECLARING “MONARCH DAY” IN THE CITY OF CLAYTON
Motion made by Councilmember Buse to approve Resolution No. 2026-20 declaring “Monarch Day” in the City of Clayton. Councilmember Patel seconded.
The motion passed unanimously (5-0) on a voice vote.
A RESOLUTION TO SUPPORT OF “SKIP THE STUFF” CAMPAIGN AND REDUCING PLASTIC WASTE IN CLAYTON
Motion made by Councilmember Buse to approve Resolution No. 2026-21 supporting “Skip the Stuff” Campaign in the City of Clayton. Councilmember Patel seconded.
The motion passed unanimously (5-0) on a voice vote.
AN ORDINANCE AUTHORIZING ADDITIONAL CONTINGENCY AUTHORITY AND EXPENDITURES FOR THE CLAYTON MUNICIPAL MAINTENANCE FACILITY PROJECT
City Manager Gipson reported that the City Council previously approved a construction contract with The Lawrence Group LLC d/b/a Integrate Construction Partners and subsequently approved an ordinance increasing the City Manager's authority to approve construction change orders to address unforeseen construction conditions encountered during the project. As construction progresses toward completion, additional work has been identified, including unsuitable soils remediation, fencing repairs, fueling station repairs, and other unforeseen construction and project coordination items. Based on current projections, the remaining authorized contingency is expected to be insufficient to complete the project.
Staff have identified savings in other portions of the overall project program budget and recommends reallocating existing funds to construction contingency and increasing the City Manager's contingency authority to provide flexibility for the remaining construction and closeout activities. Current projections indicate the project will remain within the previously approved overall program budget.
Matt Malick, Director of Public Works, addressed the Council to answer questions.
Councilmember Buse introduced Bill No. 7166, authorizing additional contingency funds and expenditures for the Clayton Municipal Maintenance Facility Project to be read for the first time by title only. Councilmember Patel seconded.
City Attorney O’Keefe reads Bill No. 7166, first reading, an Ordinance Authorizing Additional Contingency Authority and Expenditures for the Clayton Municipal Maintenance Facility Project by title only.
The motion passed unanimously (5-0) on a voice vote.
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Motion made by Councilmember Buse that the Council give unanimous consent to consideration for adoption of Bill No. 7166 on the day of its introduction. Councilmember Patel seconded.
The motion passed unanimously (5-0) on a voice vote.
Councilmember Buse introduced Bill No. 7166, authorizing additional contingency funds and expenditures for the Clayton Municipal Maintenance Facility Project to be read for the second time by title only. Councilmember Patel seconded.
City Attorney O’Keefe reads Bill No. 7166, second reading, an Ordinance Authorizing Additional Contingency Authority and Expenditures for the Clayton Municipal Maintenance Facility Project by title only.
The motion passed on a roll call vote: Councilmember Buse – Aye; Councilmember Patel – Aye; Councilmember Feder – Aye; Councilmember Waldman – Aye; and Mayor McAndrew – Aye. The bill, having received majority approval, was adopted, and became Ordinance No. 7025 of the City of Clayton.
A RESOLUTION AUTHORIZING ADDITIONAL CHANGE ORDER AUTHORITY FOR THE SHANNON & WILSON TASK ORDER FOR CONSTRUCTION MATERIAL TESTING SERVICES RELATED TO THE CLAYTON MUNICIPAL MAINTENANCE FACILITY PROJECT
City Manager Gipson reported that the City Council previously approved a task order with Shannon & Wilson for construction material testing and inspection services associated with the Clayton Municipal Maintenance Facility Project. The task order was based on estimated construction activities and anticipated subsurface conditions. As construction has progressed, additional testing and inspection services have been required due to unforeseen field conditions resulting in the need for additional change order authority to complete the required construction material testing. The proposed change order will increase the City Manager's authorized change order authority under the Shannon & Wilson task order by $33,234. No additional project funding is requested, and the overall approved project budget will remain unchanged.
Matt Malick, Director of Public Works, was present to answer questions. Motion made by Councilmember Buse to approve Resolution No. 2026-23 authorizing a change order for Shannon & Wilson Construction materials testing services. Councilmember Patel seconded.
The motion passed unanimously (5-0) on a voice vote.
AN ORDINANCE FOR AN AMENDED AND RESTATED INTERGOVERNMENTAL COOPERATION AGREEMENTS TO PROVIDE TECHNOLOGY SERVICES TO THE CITIES OF BRENTWOOD AND RICHMOND HEIGHTS
City Manager Gipson reported that for the Council’s consideration is a proposed ordinance to amend and restate the contracts for technology services to be provided by the City of Clayton to the Cities of Brentwood and Richmond Heights. Clayton began providing technology services to
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both cities some years ago and has realized savings due to economies of scale. These economies of scale increased when Clayton recently extended the same services to the City of Maplewood. The current agreements with Brentwood and Richmond Heights do not expire until August 1, 2027, but by renewing early we are able to share these enhanced savings with the existing partner cities.
Larry Cawvey, Director of Technology Services, addressed the Council to answer questions.
Councilmember Buse introduced Bill No. 7167, approving an Amended and Restated Intergovernmental Agreement Cooperation Agreement with the Cities of Richmond Heights and Brentwood for Technology Services to be read for the first time by title only. Councilmember Patel seconded.
City Attorney O’Keefe reads Bill No. 7167, first reading, an Ordinance Authorizing Amended and Restated Intergovernmental Cooperation Agreements with the City of Brentwood and the City of Richmond Heights for the City of Clayton to Provide Technology Services by title only.
The motion passed unanimously (5-0) on a voice vote.
Motion made by Councilmember Buse that the Council give unanimous consent to consideration for adoption of Bill No. 7167 on the day of its introduction. Councilmember Patel seconded.
The motion passed unanimously (5-0) on a voice vote.
Councilmember Buse introduced Bill No. 7167, approving an Amended and Restated Intergovernmental Agreement Cooperation Agreement with the Cities of Richmond Heights and Brentwood for Technology Services to be read for the second time by title only. Councilmember Patel seconded.
City Attorney O’Keefe reads Bill No. 7167, second reading, an Ordinance Authorizing Amended and Restated Intergovernmental Cooperation Agreements with the City of Brentwood and the City of Richmond Heights for the City of Clayton to Provide Technology Services by title only.
The motion passed on a roll call vote: Councilmember Buse – Aye; Councilmember Patel – Aye; Councilmember Feder – Aye; Councilmember Waldman – Aye; and Mayor McAndrew – Aye. The bill, having received majority approval, was adopted, and became Ordinance No. 7026 of the City of Clayton.
OTHER
Councilmember Waldman reported on the following: • Special Business District o Parking Subcommittee – update on the signage for public parking • Cool Cities o St. Louis City hosted a pop-up; Clayton will host in November
Councilmember Feder reported on the following: • Citizen Finance Committee – meeting scheduled Friday, July 31.
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• Economic Development Committee met last week
Councilmember Patel reported on the following: • Clayton Community Foundation – attended the Wydown Committee project meeting • Reported resident concerns regarding the Ameren power outages in Ward 1
Councilmember Buse reported on the following: • Plan Commission o 122 N. Bemiston request for artificial turf for dog area o CUP for Gelato restaurant on N. Central
Councilmember Yorg reported on the following: • Citizen Finance Committee – City manager Gipson and Karen Dilber, Finance Director, provided an update on the budget
Mayor McAndrew reported on the following: • Fire Authority Steering Committee – RFP scheduled to go out this week
City Manager Gipson reported on the following: • Conversations with central core cities regarding shared purchasing
Motion made by Councilmember Buse to adjourn the meeting. Councilmember Patel seconded.
The motion passed unanimously (5-0) on a voice vote.
There being no further discussion, the City Council adjourned at 8:09 p.m.
________________________________
Mayor
ATTEST:
______________________________ City Clerk