Budget

Revenue, spending & reserves
Budget & Spending

The Clayton City Council budget, by the numbers.

Figures below are read from public financial records the city has filed or published. Every number links to the exact passage it was taken from.

$0$12.5M$25M$37.5M$50M2019-2020 revenue $34,938,7082019-2020 expenditure $39,986,29819-202020-2021 revenue $36,921,9812020-2021 expenditure $34,245,27020-212021-2022 revenue $39,776,0162021-2022 expenditure $33,560,29321-222022-2023 revenue $39,819,6712022-2023 expenditure $36,381,16222-232023-2024 revenue $43,273,7982023-2024 expenditure $36,164,41023-24
Revenue Expenditure Expenditure exceeds revenue

Select a row to see its year-by-year trend and sources.

Budgetary figures from the city's budget-and-actual schedules. They differ from the audited figures above, which are reported on the modified-accrual basis. "vs final" is actual minus the final amended budget.

Fund OriginalFinal Actualvs finalSource
General Revenues $29,729,664 $31,259,676 $31,247,016 −$12,660 #q9f2e0007
General Expenditures $30,275,614 $28,996,902 $28,914,792 −$82,110 #q9f2e0007

The city's audited fund-level revenue, spending, and year-end balances by fiscal year, from the annual financial audits. Every figure links to the verbatim passage it was read from.

Revenue by fund — every figure links to its source (shown in $millions; click for the exact value)
Fund 19-2020-2121-2222-2323-24
General $25.89M $26.78M $29.74M $30.10M $31.25M
Capital Improvement $5.39M $4.93M $6.09M $6.00M $7.78M
Other Governmental $2.20M $3.22M $3.39M $3.26M $3.46M
Equipment Replacement $0.19M $0.16M $0.35M $0.46M $0.78M
2014 General Obligation Bond Issue $0.96M $0.86M
Capital Projects $0.30M $0.98M $0.22M
Expenditure by fund — every figure links to its source (shown in $millions; click for the exact value)
Fund 19-2020-2121-2222-2323-24
General $26.22M $26.64M $27.01M $29.49M $28.91M
Other Governmental $2.15M $2.08M $2.77M $3.24M $3.33M
Capital Improvement $3.86M $1.35M $2.48M $2.00M $2.88M
Capital Projects $4.61M $2.17M $0.29M
Equipment Replacement $2.13M $1.00M $1.01M $1.64M $1.05M
2014 General Obligation Bond Issue $1.02M $1.01M
Ending fund balance by fund — every figure links to its source (shown in $millions; click for the exact value)
Fund 19-2020-2121-2222-2323-24
General $18.80M $19.89M $22.31M $23.40M $26.99M
Equipment Replacement $6.32M $7.83M $9.29M $9.42M $11.51M
Capital Improvement $6.34M $5.91M $5.88M $6.42M $7.41M
Other Governmental $0.71M $1.96M $3.31M $5.74M $6.38M
2014 General Obligation Bond Issue $4.94M $1.06M
Capital Projects $-1.81M $1.54M $1.98M

The City's adopted operating budget for FY2026 (doc #1451). These are budgeted appropriations, shown separately from the audited actuals above. Every figure links to the verbatim passage it was read from.

Adopted revenue: $44,720,596. Adopted expenditures: $62,407,690.

Sales & Use Tax* $12,888,838
Property Tax $10,981,805
Utility Tax & Franchise Fees $5,680,503
Licenses, Permits & Fees $3,830,349
Intergovernmental $3,320,142
Grants & Donations $2,286,473
Interest Income $2,004,540
Parking $1,871,594
Parks & Recreation $892,855
Fines $681,798
Miscellaneous $281,699
Revenue sourceAmountSource
Sales & Use Tax* $12,888,838 #qe862871b
Property Tax $10,981,805 #qe862871b
Utility Tax & Franchise Fees $5,680,503 #qe862871b
Licenses, Permits & Fees $3,830,349 #qe862871b
Intergovernmental $3,320,142 #qe862871b
Grants & Donations $2,286,473 #qe862871b
Interest Income $2,004,540 #qe862871b
Parking $1,871,594 #qe862871b
Parks & Recreation $892,855 #qe862871b
Fines $681,798 #qe862871b
Miscellaneous $281,699 #qe862871b
FundAmountSource
General $32,801,229 #q840b0501
Capital Improvement $6,835,876 #q840b0501
Debt Service $3,801,901 #q840b0501
Equipment Replacement $564,085 #q840b0501
Special Business District $544,703 #q840b0501
Sewer Lateral $123,207 #q840b0501
Construction Bonds $49,595 #q840b0501
Public Safety $20,441,534
Parks & Recreation $17,827,437
Administrative Services $9,308,675
Public Works $8,603,037
Debt Service $4,041,575
Planning & Development $1,308,892
Insurance $790,912
Legislative $85,628
FunctionAmountSource
Public Safety $20,441,534 #qb5a82ae9
Parks & Recreation $17,827,437 #qb5a82ae9
Administrative Services $9,308,675 #qb5a82ae9
Public Works $8,603,037 #qb5a82ae9
Debt Service $4,041,575 #qb5a82ae9
Planning & Development $1,308,892 #qb5a82ae9
Insurance $790,912 #qb5a82ae9
Legislative $85,628 #qb5a82ae9

The City's capital outlay by fiscal year: audited actuals from the annual financial audits, shown with the planned five-year Capital Improvements Plan. Planned figures are appropriations, not actuals. Every figure links to the passage it was read from.

$0$2.5M$5M$7.5M$10M2019-2020 $7,276,661 (actual)19-202020-2021 $4,308,596 (actual)20-212021-2022 $3,827,347 (actual)21-222022-2023 $3,863,391 (actual)22-232023-2024 $4,246,444 (actual)23-242025-2026 $4,728,078 (planned)25-262026-2027 $170,000 (planned)26-272027-2028 $170,000 (planned)27-282028-2029 $170,000 (planned)28-292029-2030 $180,000 (planned)29-30
Actual (audited) Planned (CIP)
Fiscal yearCapital outlay (actual)Source
FY2019-2020 $7,276,661 #qf0ad0769
FY2020-2021 $4,308,596 #qef3bedc3
FY2021-2022 $3,827,347 #q2480c636
FY2022-2023 $3,863,391 #qd5e2eb68
FY2023-2024 $4,246,444 #qa6ff8f40

The City's funded capital projects across the five-year plan (FY2026–FY2030), as adopted. These are planned appropriations; every project links to the verbatim passage it was read from.

Project FY2026FY2027FY2028FY2029FY2030 Total Source
Central Business District Resurfacing Phase 2 $1,678,921 $1,678,921 #qb87f44ad
Shaw Park Tennis Center Lighting $700,000 $700,000 #qb87f44ad
Oak Knoll Lighting Upgrades $685,130 $685,130 #qb87f44ad
Sidewalks, Curbs & Accessibility Improvements $120,000 $120,000 $120,000 $120,000 $130,000 $610,000 #qb87f44ad
Street Lightening Replacement - Wydown Forest CIP Portion $465,327 $465,327 #qb87f44ad
MSD OMCI - Minor Storm Sewer Projects (multiple locations) $350,000 $350,000 #qb87f44ad
Fire Training Facility $330,363 $330,363 #qb87f44ad
Traffic Signal Maintenance and Replacement $50,000 $50,000 $50,000 $50,000 $50,000 $250,000 #qb87f44ad
Subdivision Monuments $240,000 $240,000 #qb87f44ad
10 S Brentwood Garage 1 & 2 Level Concrete Repairs $108,337 $108,337 #qb87f44ad
Total $4,728,078$170,000$170,000$170,000$180,000 $5,418,078

Budget approval & spending

transcript Board meeting video 2025-03-25
“So where that would show up is, so what you do see in the budget is we have the adopted amount for, let's go back to fiscal year 24, the adopted amount for fiscal year 24.”
March 25, 2025 — Meeting Transcript #q419c3511 Open the original →
transcript Board meeting video 2022-08-12
“And then finally, that takes us through all the different funds that we have, the budget approval schedule.”
August 12, 2022 — Meeting Transcript #q97d5084c Open the original →
financial_report MO State Auditor 2024-09-30
“Prior to August 1, the City Manager submits to the Board of Aldermen a proposed operating budget for all funds, except the Drug and Asset Forfeiture Fund and fiduciary (pension) funds for the fiscal year.”
City of Clayton ACFR — year ended September 30, 2024 (full report) · 2020. These changes increased the liability. (3) The salary scale for non-uniformed employees was updated from 4.0% to a scale based on years of service with a range of 3.5% - 5.0%. This slightly #q2072ab9d Open the original →
transcript Board meeting video 2025-03-25
“So where that would show up is, so what you do see in the budget is we have the adopted amount for, let's go back to fiscal year 24, the adopted amount for fiscal year 24.”
March 25, 2025 — Meeting Transcript #q701ece15 Open the original →
transcript Board meeting video 2024-10-08
“But as far as this initial year, this isn't something that's in the fiscal year 25 budget.”
October 8, 2024 — Meeting Transcript #qb5d5f054 Open the original →

Tax levy & revenue

financial_report MO State Auditor 2022-09-30
“Property taxes, intergovernmental, gross receipts taxes, franchise taxes, licenses, court fines, and interest associated with the current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenues…”
City of Clayton ACFR — year ended September 30, 2022 (full report) · 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) #q262cae52 Open the original →
minutes City meeting records 2015-08-25
“The property tax levy process is somewhat complex in that as assessments increase the City is not allowed to gain any more revenue.”
August 25, 2015 — Meeting Minutes #qc097aa21 Open the original →
financial_report MO State Auditor 2021-09-30
“Property taxes, intergovernmental, gross receipts taxes, franchise taxes, licenses, court fines, and interest associated with the current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenues…”
City of Clayton ACFR — year ended September 30, 2021 (full report) · 1. Summary Of Significant Accounting Policies #qa8e21ab2 Open the original →
financial_report MO State Auditor 2020-09-30
“Property taxes, intergovernmental, gross receipts taxes, franchise taxes, licenses, court fines, and interest associated with the current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenues…”
City of Clayton ACFR — year ended September 30, 2020 (full report) · 1. Summary Of Significant Accounting Policies #q5a976080 Open the original →
minutes City meeting records 2016-08-23
“The property tax levy process is somewhat complex in that as assessments increase the City is not allowed to gain any more revenue.”
August 23, 2016 — Meeting Minutes #q849352e5 Open the original →

Salaries & benefits

financial_report MO State Auditor 2020-09-30
“Employees attaining the age of 60 are entitled to annual benefits of 1.5% for each year of credited service times the average monthly compensation which is equal to the highest five consecutive years out of the last ten.”
City of Clayton ACFR — year ended September 30, 2020 (full report) · 7. Employee Retirement Benefit Plans #q71ab0009 Open the original →
financial_report MO State Auditor 2022-09-30
“Employees attaining the age of 60 are entitled to annual benefits of 1.5% for each year of credited service times the average monthly compensation which is equal to the highest five consecutive years out of the last ten.”
City of Clayton ACFR — year ended September 30, 2022 (full report) · 7. EMPLOYEE RETIREMENT SYSTEMS (Continued) #q21959354 Open the original →
financial_report MO State Auditor 2024-09-30
“The actual benefit is based on two percent for each year of credited service to a maximum of 60% of the final average monthly salary.”
City of Clayton ACFR — year ended September 30, 2024 (full report) · 7. EMPLOYEE RETIREMENT SYSTEMS (Continued) #qbe0c9077 Open the original →
financial_report MO State Auditor 2023-09-30
“Employees attaining the age of 60 are entitled to annual benefits of 1.5% for each year of credited service times the average monthly compensation which is equal to the highest five consecutive years out of the last ten.”
City of Clayton ACFR — year ended September 30, 2023 (full report) · 7. EMPLOYEE RETIREMENT SYSTEMS (Continued) #q7e58d3be Open the original →
financial_report MO State Auditor 2024-09-30
“Employees attaining the age of 60 are entitled to annual benefits of 1.5% for each year of credited service times the average monthly compensation which is equal to the highest five consecutive years out of the last ten.”
City of Clayton ACFR — year ended September 30, 2024 (full report) · 7. EMPLOYEE RETIREMENT SYSTEMS (Continued) #qca19b735 Open the original →

Capital improvements & facilities

financial_report MO State Auditor 2022-09-30
“MAJOR GOVERNMENTAL FUNDS CAPITAL PROJECTS FUNDS Capital Projects Funds are used to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by Proprietary Funds).”
City of Clayton ACFR — year ended September 30, 2022 (full report) · 2013. Changes of assumptions . In 2015, amounts reported as changes in assumptions resulted primarily from adjustments to assumed life expectancies as a result of adopting the RP-2000 Combined Healthy Table Generational projection using scale #q42ba146d Open the original →
minutes City meeting records 2016-12-13
“The total fee for the contract is $774,088 and will be funded through the City’s Capital Improvement Fund which includes $500,000 in FY2017 and $3,000,000 in FY2018 for this project.”
December 13, 2016 — Meeting Minutes #qda41fe6a Open the original →
transcript Board meeting video 2023-01-10
“This is contained within the capital improvement plan.”
January 10, 2023 — Meeting Transcript #qaa7f6b04 Open the original →
transcript Board meeting video 2024-05-28
“The capital improvement plan that was sent out today, just the five-year version, you kind of got a 10-year outlook previously.”
May 28, 2024 — Meeting Transcript #q2d5da244 Open the original →
financial_report MO State Auditor 2023-09-30
“MAJOR GOVERNMENTAL FUNDS CAPITAL PROJECTS FUNDS Capital Projects Funds are used to account for financial resources to be used for the acquisition or construction of major capital facilities.”
City of Clayton ACFR — year ended September 30, 2023 (full report) · 2028. In FY18: (1) The actuarial cost method used was revised to the Entry Age Normal level percent of pay method, consistent with the requirements of GASB 75. (2) The #q253c57cd Open the original →

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