Budget
The Clayton City Council budget, by the numbers.
Figures below are read from public financial records the city has filed or published. Every number links to the exact passage it was taken from.
Select a row to see its year-by-year trend and sources.
Budgetary figures from the city's budget-and-actual schedules. They differ from the audited figures above, which are reported on the modified-accrual basis. "vs final" is actual minus the final amended budget.
| Fund | Original | Final | Actual | vs final | Source | |
|---|---|---|---|---|---|---|
| General | Revenues | $29,729,664 | $31,259,676 | $31,247,016 | −$12,660 | #q9f2e0007 |
| General | Expenditures | $30,275,614 | $28,996,902 | $28,914,792 | −$82,110 | #q9f2e0007 |
The city's audited fund-level revenue, spending, and year-end balances by fiscal year, from the annual financial audits. Every figure links to the verbatim passage it was read from.
Revenue by fund — every figure links to its source (shown in $millions; click for the exact value)
| Fund | 19-20 | 20-21 | 21-22 | 22-23 | 23-24 |
|---|---|---|---|---|---|
| General | $25.89M | $26.78M | $29.74M | $30.10M | $31.25M |
| Capital Improvement | $5.39M | $4.93M | $6.09M | $6.00M | $7.78M |
| Other Governmental | $2.20M | $3.22M | $3.39M | $3.26M | $3.46M |
| Equipment Replacement | $0.19M | $0.16M | $0.35M | $0.46M | $0.78M |
| 2014 General Obligation Bond Issue | $0.96M | $0.86M | — | — | — |
| Capital Projects | $0.30M | $0.98M | $0.22M | — | — |
Expenditure by fund — every figure links to its source (shown in $millions; click for the exact value)
| Fund | 19-20 | 20-21 | 21-22 | 22-23 | 23-24 |
|---|---|---|---|---|---|
| General | $26.22M | $26.64M | $27.01M | $29.49M | $28.91M |
| Other Governmental | $2.15M | $2.08M | $2.77M | $3.24M | $3.33M |
| Capital Improvement | $3.86M | $1.35M | $2.48M | $2.00M | $2.88M |
| Capital Projects | $4.61M | $2.17M | $0.29M | — | — |
| Equipment Replacement | $2.13M | $1.00M | $1.01M | $1.64M | $1.05M |
| 2014 General Obligation Bond Issue | $1.02M | $1.01M | — | — | — |
Ending fund balance by fund — every figure links to its source (shown in $millions; click for the exact value)
| Fund | 19-20 | 20-21 | 21-22 | 22-23 | 23-24 |
|---|---|---|---|---|---|
| General | $18.80M | $19.89M | $22.31M | $23.40M | $26.99M |
| Equipment Replacement | $6.32M | $7.83M | $9.29M | $9.42M | $11.51M |
| Capital Improvement | $6.34M | $5.91M | $5.88M | $6.42M | $7.41M |
| Other Governmental | $0.71M | $1.96M | $3.31M | $5.74M | $6.38M |
| 2014 General Obligation Bond Issue | $4.94M | $1.06M | — | — | — |
| Capital Projects | $-1.81M | $1.54M | $1.98M | — | — |
The City's adopted operating budget for FY2026 (doc #1451). These are budgeted appropriations, shown separately from the audited actuals above. Every figure links to the verbatim passage it was read from.
Adopted revenue: $44,720,596. Adopted expenditures: $62,407,690.
| Revenue source | Amount | Source |
|---|---|---|
| Sales & Use Tax* | $12,888,838 | #qe862871b |
| Property Tax | $10,981,805 | #qe862871b |
| Utility Tax & Franchise Fees | $5,680,503 | #qe862871b |
| Licenses, Permits & Fees | $3,830,349 | #qe862871b |
| Intergovernmental | $3,320,142 | #qe862871b |
| Grants & Donations | $2,286,473 | #qe862871b |
| Interest Income | $2,004,540 | #qe862871b |
| Parking | $1,871,594 | #qe862871b |
| Parks & Recreation | $892,855 | #qe862871b |
| Fines | $681,798 | #qe862871b |
| Miscellaneous | $281,699 | #qe862871b |
| Fund | Amount | Source |
|---|---|---|
| General | $32,801,229 | #q840b0501 |
| Capital Improvement | $6,835,876 | #q840b0501 |
| Debt Service | $3,801,901 | #q840b0501 |
| Equipment Replacement | $564,085 | #q840b0501 |
| Special Business District | $544,703 | #q840b0501 |
| Sewer Lateral | $123,207 | #q840b0501 |
| Construction Bonds | $49,595 | #q840b0501 |
| Function | Amount | Source |
|---|---|---|
| Public Safety | $20,441,534 | #qb5a82ae9 |
| Parks & Recreation | $17,827,437 | #qb5a82ae9 |
| Administrative Services | $9,308,675 | #qb5a82ae9 |
| Public Works | $8,603,037 | #qb5a82ae9 |
| Debt Service | $4,041,575 | #qb5a82ae9 |
| Planning & Development | $1,308,892 | #qb5a82ae9 |
| Insurance | $790,912 | #qb5a82ae9 |
| Legislative | $85,628 | #qb5a82ae9 |
The City's capital outlay by fiscal year: audited actuals from the annual financial audits, shown with the planned five-year Capital Improvements Plan. Planned figures are appropriations, not actuals. Every figure links to the passage it was read from.
| Fiscal year | Capital outlay (actual) | Source |
|---|---|---|
| FY2019-2020 | $7,276,661 | #qf0ad0769 |
| FY2020-2021 | $4,308,596 | #qef3bedc3 |
| FY2021-2022 | $3,827,347 | #q2480c636 |
| FY2022-2023 | $3,863,391 | #qd5e2eb68 |
| FY2023-2024 | $4,246,444 | #qa6ff8f40 |
The City's funded capital projects across the five-year plan (FY2026–FY2030), as adopted. These are planned appropriations; every project links to the verbatim passage it was read from.
| Project | FY2026 | FY2027 | FY2028 | FY2029 | FY2030 | Total | Source |
|---|---|---|---|---|---|---|---|
| Central Business District Resurfacing Phase 2 | $1,678,921 | — | — | — | — | $1,678,921 | #qb87f44ad |
| Shaw Park Tennis Center Lighting | $700,000 | — | — | — | — | $700,000 | #qb87f44ad |
| Oak Knoll Lighting Upgrades | $685,130 | — | — | — | — | $685,130 | #qb87f44ad |
| Sidewalks, Curbs & Accessibility Improvements | $120,000 | $120,000 | $120,000 | $120,000 | $130,000 | $610,000 | #qb87f44ad |
| Street Lightening Replacement - Wydown Forest CIP Portion | $465,327 | — | — | — | — | $465,327 | #qb87f44ad |
| MSD OMCI - Minor Storm Sewer Projects (multiple locations) | $350,000 | — | — | — | — | $350,000 | #qb87f44ad |
| Fire Training Facility | $330,363 | — | — | — | — | $330,363 | #qb87f44ad |
| Traffic Signal Maintenance and Replacement | $50,000 | $50,000 | $50,000 | $50,000 | $50,000 | $250,000 | #qb87f44ad |
| Subdivision Monuments | $240,000 | — | — | — | — | $240,000 | #qb87f44ad |
| 10 S Brentwood Garage 1 & 2 Level Concrete Repairs | $108,337 | — | — | — | — | $108,337 | #qb87f44ad |
| Total | $4,728,078 | $170,000 | $170,000 | $170,000 | $180,000 | $5,418,078 |
Budget approval & spending
“So where that would show up is, so what you do see in the budget is we have the adopted amount for, let's go back to fiscal year 24, the adopted amount for fiscal year 24.”
“And then finally, that takes us through all the different funds that we have, the budget approval schedule.”
“Prior to August 1, the City Manager submits to the Board of Aldermen a proposed operating budget for all funds, except the Drug and Asset Forfeiture Fund and fiduciary (pension) funds for the fiscal year.”
“So where that would show up is, so what you do see in the budget is we have the adopted amount for, let's go back to fiscal year 24, the adopted amount for fiscal year 24.”
“But as far as this initial year, this isn't something that's in the fiscal year 25 budget.”
Tax levy & revenue
“Property taxes, intergovernmental, gross receipts taxes, franchise taxes, licenses, court fines, and interest associated with the current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenues…”
“The property tax levy process is somewhat complex in that as assessments increase the City is not allowed to gain any more revenue.”
“Property taxes, intergovernmental, gross receipts taxes, franchise taxes, licenses, court fines, and interest associated with the current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenues…”
“Property taxes, intergovernmental, gross receipts taxes, franchise taxes, licenses, court fines, and interest associated with the current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenues…”
“The property tax levy process is somewhat complex in that as assessments increase the City is not allowed to gain any more revenue.”
Salaries & benefits
“Employees attaining the age of 60 are entitled to annual benefits of 1.5% for each year of credited service times the average monthly compensation which is equal to the highest five consecutive years out of the last ten.”
“Employees attaining the age of 60 are entitled to annual benefits of 1.5% for each year of credited service times the average monthly compensation which is equal to the highest five consecutive years out of the last ten.”
“The actual benefit is based on two percent for each year of credited service to a maximum of 60% of the final average monthly salary.”
“Employees attaining the age of 60 are entitled to annual benefits of 1.5% for each year of credited service times the average monthly compensation which is equal to the highest five consecutive years out of the last ten.”
“Employees attaining the age of 60 are entitled to annual benefits of 1.5% for each year of credited service times the average monthly compensation which is equal to the highest five consecutive years out of the last ten.”
Capital improvements & facilities
“MAJOR GOVERNMENTAL FUNDS CAPITAL PROJECTS FUNDS Capital Projects Funds are used to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by Proprietary Funds).”
“The total fee for the contract is $774,088 and will be funded through the City’s Capital Improvement Fund which includes $500,000 in FY2017 and $3,000,000 in FY2018 for this project.”
“This is contained within the capital improvement plan.”
“The capital improvement plan that was sent out today, just the five-year version, you kind of got a 10-year outlook previously.”
“MAJOR GOVERNMENTAL FUNDS CAPITAL PROJECTS FUNDS Capital Projects Funds are used to account for financial resources to be used for the acquisition or construction of major capital facilities.”
Fund balance & reserves
“So we're going to draw from that fund balance or from those reserves in order to balance that amount because we have to prepare a balanced budget.”
“So we do have a fund balance policy in place, and our reserves is another way to put it.”
“We're gonna go into our fund balance to use some of those reserves we'll pull 2.1 million out and we'll balance the budget that way.”
“As far as the general fund projections, the general fund balance, I think that the general fund is our savings account or our reserves within our operating budget.”
“This is what you're going to see in our financial restatement and we want to tie this out to our financial statement so everything you know matches otherwise we get bigger questions so i would assume though in the audit if it's going to…”
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