Privacy Policy

Last updated: July 1, 2026

Actalux is operated by Actalux LLC. You can read and search the archive without an account. This policy explains the limited information involved when you use the site.

No accounts, no ads

You do not create an account or sign in to read or search Actalux. We run no advertising and no ad-targeting, and we do not sell or share personal data. We use one measurement tool — Google Analytics — to understand aggregate usage; see "Analytics" below.

Analytics

We use Google Analytics 4 to understand how the archive is used in aggregate — which pages are read and roughly how many people visit — so we can improve it. It records standard web-analytics data: the pages you view, an approximate location (such as region or city, derived from your network address), your device and browser type, and the site that referred you. It does not know who you are: you do not sign in, and we provide it no name or email address. Loading Google Analytics reveals your IP address to Google, as loading any external resource does, but Google Analytics 4 does not log or store your IP address in the analytics data it produces for us. Google processes this data on our behalf; see Google's Privacy Policy. We use the standard Google Analytics configuration for measurement only; we have not enabled Google's advertising or cross-site features.

Cookies and local storage

Actalux sets no cookies for its own features. Google Analytics (above) sets its own first-party cookies in your browser — for example a cookie named “_ga” — to distinguish visits and measure sessions. Separately, your browser stores a small amount of data locally — which navigation sections you have expanded — so the site remembers your layout between visits. That local data stays in your browser and is never sent to us.

When you search or ask a question

Search queries and questions to "Ask the archive" are sent to our server to retrieve matching passages from the records. We may record queries in our server logs to monitor and improve search quality. "Ask the archive" — and the summary shown above search results — additionally sends your query, together with the public-record passages retrieved for it, to a third-party AI provider that generates the cited answer. Please do not enter personal or sensitive information into the search or question box.

Server logs

Our hosting and database providers process the standard technical information needed to serve the site — such as your IP address and request details — in their normal server logs. We use this only to operate and secure the service.

Resources loaded by the page

To display, each page loads web fonts and a small JavaScript library from public content-delivery networks. Requesting those files reveals your IP address to those providers, as it would on any site that loads external resources. They are used only to render the page.

Reporting a correction

If you report a correction and include an email address, we store that address only to follow up on your report. Corrections you file through GitHub are public — do not include personal information there.

Whose information appears in the archive

Actalux publishes public records as the public bodies produced them. We build a standing profile — such as a member's cited voting record — only for people acting in a public capacity (the elected and appointed officials of the bodies we cover) and for organizations (firms and institutions). We do not compile an aggregated profile of a private individual.

• For the school district, we publish board and administration policy only — not individual personnel, teachers, or students.
• For city bodies, the public record appears as the body published it, including the officials, applicants, and hearing participants named in the official minutes. A private individual may appear where the official record names them, but we do not compile that into a dossier.
• In all cases, an automated check blocks any record containing sensitive personal data such as Social Security numbers or dates of birth before it can enter the archive.

To request a correction or raise a concern about how you appear in a record, use the "Report an error" link on any page or email admin@actalux.org.

Changes

We may update this policy; any material change will be reflected on this page with a new date above.

Contact

Questions about privacy: admin@actalux.org.