The programmed project will include the milling and replacement of 2 inches of asphalt, replacement of select curb & gutter where needed, and improvement of curb ramps to ADA standards. The Missouri Department of Transportation has provided this agreement, which the Missouri Highways and Transportation Commission will not approve if modified in any way.

05-09-17 BOA Minutes May 9, 2016 Page 6 of 9 Recommendation is to approve the ordinance authorizing execution of an agreement with the Missouri Highways and Transportation Commission for the funding of the Maryland Avenue Resurfacing Project.

City Manager Owens added that consideration of bike facilities will be included in the design phase. We have not yet selected the design firm and will of course scope out the work to include adherence with the Complete Streets ordinance most particularly with bike expertise and a great deal of public engagement.

The agreement for your consideration is the standard form from MoDOT that simply says we will accept their terms in receiving grant money. This is a standard form that has been used in every grant and is required by MoDOT on all grants for all projects in the state. You will see on a future agenda an agreement for a design firm which will include the kind of scope you mention.

He also added that they anticipate design consultant selection in June and feels that July-Sept is the best time to have discussions and public engagement. MoDOT was late getting agreements out to Cities this year (approx. 3-4 months), but overall we think we are in a good position with the schedule.

Alderman Winings introduces Bill No. 6611, an ordinance to approve the MODoT agreement for the Maryland Avenue Resurfacing Project to be read for the first time by title only. Alderman Boulton seconded.

City Attorney O’Keefe reads Bill No. 6611, an Ordinance Providing for the Approval and Execution of a STP-Urban Program Agreement Between the City of Clayton and the Missouri Highways and Transportation Commission and Actions Related Thereto for the first time by title only.

The motion passed unanimously on a voice vote.

Alderman Winings moved that the Board give unanimous consent to consideration for adoption of Bill No. 6611 on the day of its introduction. Alderman Boulton seconded.

The motion passed unanimously on a voice vote.

Alderman Winings introduces Bill No. 6611, an ordinance to approve the MODoT agreement for the Maryland Avenue Resurfacing Project to be read for the second time by title only. Alderman Boulton seconded.

City Attorney O’Keefe reads Bill No. 6611, an Ordinance providing for the Approval and Execution of a STP-Urban Program Agreement between the City of Clayton and the Missouri Highways and Transportation Commission and Actions Related Thereto for the second time by title only.

Alderman Winings – Aye; Alderman Boulton – Aye; Alderman Berger – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; Alderman Harris – Aye; and Mayor Sanger – Aye. The bill was adopted and became Ordinance No. 6479 of the City of Clayton.

AN ORDINANCE TO CONSIDER APPROVING THE 2ND QUARTER AMENDMENT TO THE FISCAL YEAR 2017 BUDGET

Janet Watson provided the Board with an overview of the amendments that were included in the meeting packet:

The bill was adopted and became Ordinance No. 6479 of the City of Clayton. AN ORDINANCE TO CONSIDER APPROVING THE 2ND QUARTER AMENDMENT TO THE FISCAL YEAR 2017 BUDGET

Janet Watson provided the Board with an overview of the amendments that were included in the meeting packet:

05-09-17 BOA Minutes May 9, 2016 Page 7 of 9

General Fund

Revenue – Net Increase of $62,860

 DeMun Park – This grant is being received from the Municipal Park Grants for the park design in the amount of $6,400 and will cover a majority of the design costs.  Shared Fire Training Officer – Three cities combined to hire and share the costs of a training officer. Since the employee chosen for the position was currently a Clayton employee, he will remain our employee to continue his benefits. The total salary, benefits and other miscellaneous costs will be divided based on the number of employees covered by the training program in each fire department. The amount of $56,460 represents the amount of reimbursement expected from the other cities for the remainder of FY17.

Expenditures – Net Increase of $78,616

 Interior Office Enhancements – Due to two changes in staffing at the Brentwood building, minor office enhancements were required which total $10,200.  Shared Fire Training Officer – As mentioned above, a portion of this employee’s costs will be reimbursed by the other two cities which are sharing the cost. The amount of estimated additional cost is $44,916 in salary and benefits and $15,500 in other miscellaneous support costs.  DeMun Park – The park design services are estimated to cost $8,000 which is partially offset by a planning grant.

The ordinance incorporates the recommended amendments to the FY17 budget.

Recommendation is to approve the ordinance adopting an amendment to the FY17 budget with a net effect on the City’s fund balances of a decrease of $15,756.

Alderman Winings introduced Bill No. 6612, an ordinance to approve the FY2017 2nd Quarter Budget Amendment to be read for the first time by title only. Alderman Boulton seconded.

City Attorney O’Keefe reads Bill NO. 6612, an Ordinance Approving Amending the Fiscal Year 2017 Budget and Appropriating Funds Pursuant Thereto for the first time by title only.

The motion passed unanimously on a voice vote.

Alderman Winings moved that the Board give unanimous consent to consideration for adoption of Bill No. 6612 on the day of its introduction. Alderman Boulton seconded.

The motion passed unanimously on a voice vote.

Alderman Winings introduced Bill No. 6612, an ordinance to approve the FY2017 2nd Quarter Budget Amendment to be read for the second time by title only. Alderman Boulton seconded.

City Attorney O’Keefe reads Bill No. 6612, an Ordinance Approving Amending the Fiscal Year 2017 Budget and Appropriating Funds Pursuant Thereto for the second time by title only.

A copy of the presentation is available in the City Clerk’s office. Other

Alderman Winings reported on the following: - Recently there had been two serious crimes committed in the community and the Polo and Davis Place neighborhoods held meetings; he complimented Chief Murphy and his staff on the work and responses in being informative and sensitive to the expressed concerns of the residents. - The Clayton Century Foundation met and they will be creating an advisory council; they had discussion for fundraising opportunities for the DeMun playground and the

05-09-17 BOA Minutes May 9, 2016 Page 9 of 9 Family Center playgrounds; the Foundation discussed possible updates to the projects list to present to the BOA; the joint meeting with the Board of Aldermen is scheduled for June 16.

Alderman Boulton reported on the following: - The DeMun Park Neighborhood engagement meeting is scheduled for May 10.

Alderman Berger reported on the following: - Expressed thanks Cindy Lerick for her leadership to the St. Louis Art Fair and relocating to California. - The Center of Clayton Capital Plan will be presented to the Board of Education at a meeting on May 10.

Alderman Lintz reported on the following: - Municipal League of Metro St. Louis met last month and heard a presentation from Kitty Ratcliffe, President of the St. Louis Convention & Visitors Commission with regard to renovation needs for the dome; SB190 Legislative has been approved, Economic Development and Infrastructure Investment Act. - Uniformed Employees Retirement Fund Board met this week and reported that there are no changes; the City has exceeded $40 million for the first time due to the market performance.

Alderman Berkowitz reported on the following: - A Moorlands’ Neighborhood meeting was held recently and Gary Carter did an excellent job.

Mayor Sanger reported on the following: - Attended the Washington University groundbreaking for the new east campus expansion. - The Chamber had two ribbon cutting events – CitySmiles and Optical Express.

Alderman Harris moved that the Board adjourn to a closed meeting, with a closed vote and record, as authorized by Section 610.021(1), (2) and (3) Revised Statutes of Missouri, relating to legal issues, real estate and/or personnel, and to discuss matters related to negotiation of a contract pursuant to Section 610.021(12), RSMo. and/or proprietary information pursuant to Sec. 610.021(15), and/or information related to public safety and security measures pursuant to Section 610.021(18) and (19) RSMO. Alderman Berkowitz seconded the motion.

Alderman Winings – Aye; Alderman Boulton – Aye; Alderman Berger – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; Alderman Harris – Aye; and Mayor Sanger – Aye.

There being no further regular business the meeting was adjourned at 9:48 p.m.

____________________________

Mayor

ATTEST:

____________________________ City Clerk

Alderman Winings – Aye; Alderman Boulton – Aye; Alderman Berger – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; Alderman Harris – Aye; and Mayor Sanger – Aye. There being no further regular business the meeting was adjourned at 9:48 p.m.

____________________________

Mayor

ATTEST:

____________________________ City Clerk

Clayton Special Events FY2018 Presentation to the Mayor and Board of Aldermen May 9, 2017 1