Citation in context
March 13, 2018 — Meeting Minutes
Cited passage
The following department is proposing to dispose of the records listed:
Parks and Recreation 1 box, containing the following records: FY08 CRSWC Invoices from Clayton School District FY08 – FY09 Merchant Chargeback Reports FY03 – FY04 CRSWC Expired Insurance Policies FY00 – FY09 CRSWC Inactive Preferred Caterers FY00 – FY03 Extra Copies of CRSWC Audit Reports 3 boxes, containing the following records: FY10 Center membership terminations FY10 Shaw Park Aquatic Center membership applications and receipts FY10 Parks and Recreation Department Purchase Orders 14 boxes, containing the following records: FY11 Parks and Recreation Daily Cash Reconciliations FY11 Center membership terminations FY11 Program Registration Receipts FY11 Signed Rental Contracts – Shaw Park and Oak Knoll Park FY11 Outdoor Facility Pass Receipts – Pool, Ice Rink, Tennis Center FY11 Part Time Employee Parks & Rec. Administration Department Timesheets, Absence Requests and Sub Forms FY11 Advantage Card applications and receipts FY11 Kid Center Reservation Sheets FY11 Short Term Center Memberships – 30 Day, 7 Day, Groupon 12 boxes, containing the following records: FY12 Daily Cash Reconciliations 7
02-27-18 BOA Minutes February 27, 2018 Page 5 of 6 Minutes are recorded based on Robert’s Rules of Order Newly Revised, 11th, 2013 Edition FY12 Sports Files – Waivers, Rosters FY12 Program Registration Receipts FY12 Part Time Employee Parks & Rec. Administration Department Timesheets, Absence Requests and Sub Forms FY12 Parks and Recreation Department Purchase Orders 2012 Kid Center Reports FY12 Advantage Card applications and receipts FY12 Outdoor Facility Pass Receipts – Pool, Ice Rink, Tennis Center FY12 Center membership terminations FY12 Short Term Center Memberships – 30 Day, 7 Day, Groupon
Motion made by Alderman Winings to approve the destruction of records as listed. Alderman Boulton seconded.
The motion passed unanimously on a voice vote.
OTHER
Alderman Boulton reported on the following: All that Glitters event. Plan Commission – reviewed proposed hotel proposal for 227 S. Central Avenue site.
Alderman Berger reported on the following: All that Glitters event – thanks to Sarah Umlauf and volunteers; Gary and Patty Krosch for sponsorship.
Alderman Lintz reported on the following: St. Louis County Municipal League – Pat Kelly provided a legislative update. o Bill to eliminate municipalities from issuing occupancy permits. o Bill regarding municipalities to submit financial (vendor) information. o Bill to choose trash collection services which would require voter approval. o The Missouri House approves the designation of July 7 to be” Missouri Sliced Bread Day.”
Alderman Berkowitz reported on the following: All that Glitters event. Clayton High School Student rally against gun violence.
Alderman Harris reported on the following: Sustainability Committee – Aaron Young, Sustainability Planning Manager, East West Gateway was the guest speaker. Clayton Chamber of Commerce Annual Awards Dinner – Clayton Century Foundation was the recipient for the Cornerstone Award.
There being no further regular business the meeting was adjourned at 8:30 p.m.
____________________________
Mayor
ATTEST:
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AN ORDINANCE TO CONSIDER A CONTRACT FOR THE PARKING RAMP RECONSTRUCTION PROJECT
City Manager Owens reported that the Public Works is requesting approval of a construction contract for the 10 N Bemiston Parking Garage Partial Replacement Project. This project will include the demolition and replacement of the concrete beams and slab that support the northeastern ramp of the parking garage which provides access to the Fire Department engine 5
02-27-18 BOA Minutes February 27, 2018 Page 3 of 6 Minutes are recorded based on Robert’s Rules of Order Newly Revised, 11th, 2013 Edition bays from the northern alley. In addition to replacing the concrete structure, there is lighting, fire suppression and other ancillary features attached to the structure that will be removed and replaced.
Alderman Winings introduced Bill No. 6658, an ordinance to consider approving a contract with C. Rallo Contracting Company for the Parking Ramp Reconstruction Project to be read for the first time by title only. Alderman Boulton seconded.
City Attorney O’Keefe reads Bill No. 6658, an Ordinance Approving a Contract with C. Rallo Contracting Company for the 10 N. Bemiston Parking Garage Partial Replacement Project for the first time by title only.
The motion passed unanimously on a voice vote.
Motion made by Alderman Winings that the Board give unanimous consent to the consideration for adoption of Bill No. 6658 on the day of its introduction. Alderman Boulton seconded.
The motion passed unanimously on a voice vote.
Alderman Winings introduced Bill No. 6658, an ordinance to consider approving a contract with C. Rallo Contracting Company for the Parking Ramp Reconstruction Project to be read for the second time by title only. Alderman Boulton seconded.
City Attorney O’Keefe reads Bill No. 6658, an Ordinance Approving a Contract with C. Rallo Contracting Company for the 10 N. Bemiston Parking Garage Partial Replacement Project for the second time by title only.
The motion passed on a roll call vote: Alderman Winings – Aye; Alderman Boulton– Aye; Alderman Berger – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; Alderman Harris – Aye; and Mayor Sanger – Aye. The bill, having received majority approval was adopted and became Ordinance No. 6524 of the City of Clayton.
AN ORDINANCE TO CONSIDER APPROVING A CHARITABLE MAINTENANCE AGREEMENT FOR CHAPMAN PLAZA
City Manager Owens reported that on April 15, 2015 the City of Clayton approved a Pledge Agreement for the funding of the Chapman Plaza and Gardens project in Shaw Park. The parties to the agreement include the Barry-Wehmiller Group, Inc. (BWG), the Chapman Family Foundation, Robert H. Chapman, the Clayton Century Foundation (CCF), and the City of Clayton (City).
Alderman Winings introduced Bill No. 6659, an ordinance to consider approving a Charitable Maintenance Agreement for Chapman Plaza to be read for the first time by title only. Alderman Boulton seconded.
City Attorney O’Keefe reads Bill No. 6659, an Ordinance Approving a Charitable Maintenance Agreement Between the Barry-Wehmiller Group, Inc., the Chapman Family Foundation, Robert H. Chapman, the Clayton Century Foundation, and the City of Clayton to Fund Maintenance of Chapman Plaza and Gardens in Shaw Park for the first time by title only.
The motion passed unanimously on a voice vote.
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Chapman, the Clayton Century Foundation, and the City of Clayton to Fund Maintenance of Chapman Plaza and Gardens in Shaw Park for the first time by title only. The motion passed unanimously on a voice vote.
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02-27-18 BOA Minutes February 27, 2018 Page 4 of 6 Minutes are recorded based on Robert’s Rules of Order Newly Revised, 11th, 2013 Edition Motion made by Alderman Winings that the Board give unanimous consent to the consideration for adoption of Bill No. 6659 on the day of its introduction. Alderman Boulton seconded.
The motion passed unanimously on a voice vote.
Alderman Winings introduced Bill No. 6659, an ordinance to consider approving a Charitable Maintenance Agreement for Chapman Plaza to be read for the second time by title only. Alderman Boulton seconded.
City Attorney O’Keefe reads Bill No. 6659, an Ordinance Approving a Charitable Maintenance Agreement Between the Barry-Wehmiller Group, Inc., the Chapman Family Foundation, Robert H. Chapman, the Clayton Century Foundation, and the City of Clayton to Fund Maintenance of Chapman Plaza and Gardens in Shaw Park for the second time by title only.
The motion passed on a roll call vote: Alderman Winings – Aye; Alderman Boulton– Aye; Alderman Berger – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; Alderman Harris – Aye; and Mayor Sanger – Aye. The bill, having received majority approval was adopted and became Ordinance No. 6525 of the City of Clayton.
A MOTION TO CONSIDER APPROVING THE DESTRUCTION OF RECORDS It is the recommended guideline of the Secretary of State to formally approve the disposition of records at the Board of Aldermen level. The following department is proposing to dispose of the records listed:
Parks and Recreation 1 box, containing the following records: FY08 CRSWC Invoices from Clayton School District FY08 – FY09 Merchant Chargeback Reports FY03 – FY04 CRSWC Expired Insurance Policies FY00 – FY09 CRSWC Inactive Preferred Caterers FY00 – FY03 Extra Copies of CRSWC Audit Reports 3 boxes, containing the following records: FY10 Center membership terminations FY10 Shaw Park Aquatic Center membership applications and receipts FY10 Parks and Recreation Department Purchase Orders 14 boxes, containing the following records: FY11 Parks and Recreation Daily Cash Reconciliations FY11 Center membership terminations FY11 Program Registration Receipts FY11 Signed Rental Contracts – Shaw Park and Oak Knoll Park FY11 Outdoor Facility Pass Receipts – Pool, Ice Rink, Tennis Center FY11 Part Time Employee Parks & Rec. Administration Department Timesheets, Absence Requests and Sub Forms FY11 Advantage Card applications and receipts FY11 Kid Center Reservation Sheets FY11 Short Term Center Memberships – 30 Day, 7 Day, Groupon 12 boxes, containing the following records: FY12 Daily Cash Reconciliations 7
Alderman Harris reported on the following: Sustainability Committee – Aaron Young, Sustainability Planning Manager, East West Gateway was the guest speaker. Clayton Chamber of Commerce Annual Awards Dinner – Clayton Century Foundation was the recipient for the Cornerstone Award. There being no further regular business the meeting was adjourned at 8:30 p.m.
____________________________
Mayor
ATTEST:
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02-27-18 BOA Minutes February 27, 2018 Page 6 of 6 Minutes are recorded based on Robert’s Rules of Order Newly Revised, 11th, 2013 Edition ____________________________ City Clerk
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02-27-18 BOA Minutes February 27, 2018 Page 6 of 6 Minutes are recorded based on Robert’s Rules of Order Newly Revised, 11th, 2013 Edition ____________________________ City Clerk
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Page 1 of 3
City Manager 10 N. Bemiston Avenue Clayton, MO 63105
REQUEST FOR BOARD ACTION TO:
MAYOR SANGER; BOARD OF ALDERMEN FROM:
CRAIG S. OWENS, CITY MANAGER
PATTY DEFORREST, DIRECTOR OF PARKS & RECREATION
DATE:
MARCH 13, 2018 SUBJECT: ORDINANCE – APPROVING A CONTRACT WITH GERSHENSON CONSTRUCTION CO, INC. FOR THE OAK KNOLL PARK SITE IMPROVEMENTS AND PARKING LOT PROJECT
Bid documents for the Oak Knoll Park Site Improvements and Parking Lot Project were issued on January 3, 2018. The scope of work includes improvements to the entrance of Oak Knoll Park, replacement of the parking lot, installation of lighting, and site improvements along Big Bend Blvd.
We received five responsive bids for this work on February 1, 2018, the results of which are detailed below:
Bidder Bid Gershenson Construction $588,000.00 Byrne & Jones Construction $611,800.00 Gateway DCS $659,450.00 Jackson Building Group, Inc. $665,000.00 KJ Unnerstall Construction $728,200.00
Staff recommends awarding the contract to Gershenson Construction as they are the low bid, have extensive experience in parking lot construction and worked with the City on the Chapman Utility Project in 2016/2017. Their previous work was done on time and within budget.
Funding for this project has been included in the Capital Budget with work scheduled to begin in April and be completed by mid-summer. The total included in the FY18 Capital Budget for this project is $636,000, so the total for this contract with contingency will be slightly lower than that amount. The contractor is aware of the need to work around the two tenants in the park in order to allow for their access throughout construction. City staff has met on numerous occasions with both the Child Center and the Community Foundation who understand that this temporary inconvenience during the project will result in improved parking and site access once the project is complete. We are recommending a contingency of $35,000 or 6% for this project.
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