March 13, 2018 — Meeting Minutes

CITY OF CLAYTON BOARD OF ALDERMEN DISCUSSION SESSION – 6:15 P.M. TUESDAY, MARCH 13, 2018 CLAYTON CITY HALL 10 N. BEMISTON AVENUE ________________________________________________________________________________________

1. Update on Security Procedures. ______________________________________________________________________

CITY OF CLAYTON BOARD OF ALDERMEN AGENDA TUESDAY, MARCH 13, 2018 - 7:00 P.M. CLAYTON CITY HALL - COUNCIL CHAMBERS 10 N. BEMISTON AVENUE

ROLL CALL

MINUTES – February 27, 2018

PUBLIC REQUESTS & PETITIONS

UNFINISHED BUSINESS

1. Ordinance – To approve a contract for the Oak Knoll Park Entrance Project. (Bill No. 6653)  To consider approving a contract with Gershenson Construction Company for improvements to the entrance of Oak Knoll Park.

PUBLIC HEARING

1. Ordinance – To approve a text amendment to allow veterinary clinics as conditionally permitted use in commercial districts. (Bill No. 6660)  To consider adding a definition of “veterinary hospital/clinic” to the Zoning Regulations to clarify a veterinary hospital/clinic as opposed to other animal service type facilities such as kennels, grooming or training facilities.

2. Resolution – To approve a Conditional Use Permit for 132 and 136 N. Meramec Avenue. (Res. No. 18- 03)  To consider a request to allow the expansion of a current veterinary practice located at 136 North Meramec Avenue into the adjacent building addressed 132 North Meramec Avenue.

3. Resolution – To approve a Conditional Use Permit for 15-23 Lee Avenue as a temporary parking lot. (Res. No. 18-04)  To consider a request to allow the property to be used a temporary parking lot.

REPORT FROM THE CITY MANAGER

1. 1st Quarter Financial Report.

2. Resolution – To authorize a reimbursement from bonds for expenditures incurred on the Multi-Use Recreational Facility Project. (Res. 18-05)  To consider approving an ordinance that will allow the City to be reimbursed for costs.

3. Ordinance – To approve a fire hydrant relocation at 6701 Clayton Road. (Bill No. 6661)  To approve the hydrant relocation as required by Missouri American Water Company.

ADJOURNMENT

EXECUTIVE SESSION

Subject to a motion duly made in open session and a roll call vote pursuant to Section 610.022 the Board of Aldermen may also hold a closed meeting, with a closed vote and record for one or more of the reasons as authorized by Section 610.021(1), 1

(2) and (3) Revised Statutes of Missouri, relating to legal issues, real estate and/or personnel, negotiation of a contract pursuant to Section 610.021(12) RSMO., proprietary information pursuant to Section 610.021(15), and/or information related to public safety and security measures pursuant to Section 610.021(18) and (19) RSMO.

Agenda topics may be added or deleted at any time prior to the Board of Aldermen meeting without further notice. To inquire about the status of agenda topics, call 290.8469. Individuals who require an accommodation (i.e., sign language, interpreter, listening devices, etc.) to participate in the meeting should contact the City Clerk at 290.8469 or Relay Missouri at 1.800.735.2966 (TDD) at least two working days prior to the meeting. 2

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City Manager 10 N. Bemiston Avenue Clayton, MO 63105

DISCUSSION SESSION TO:

MAYOR SANGER; BOARD OF ALDERMEN FROM:

CRAIG OWENS, CITY MANAGER (CSO)

KEVIN R. MURPHY, CHIEF OF POLICE

DATE:

MARCH 13, 2018 SUBJECT: UPDATE ON SAFETY PROCEDURES

Lt. Mark Smith will deliver information regarding safety protocols for dynamic incidents such as an active shooter situation. Lt. Smith will discuss response options and strategies. Among other things, he will discuss trends, data and early warning indicators to provide you with the tools to make a good decision.

02-27-18 BOA Minutes February 27, 2018 Page 1 of 6 Minutes are recorded based on Robert’s Rules of Order Newly Revised, 11th, 2013 Edition THE CITY OF CLAYTON Board of Aldermen City Hall – 10 N. Bemiston Avenue February 27, 2018 7:00 p.m.

Minutes

Mayor Sanger called the meeting to order and requested a roll call. The following individuals were present:

Aldermen: Mark Winings, Alex Berger, Joanne Boulton, Rich Lintz, Michelle Harris, and Ira Berkowitz.

Mayor Sanger City Manager Owens City Attorney O’Keefe City Clerk Frazier

Motion was made by Alderman Berger to approve the February 13, 2018 minutes. Alderman Boulton seconded.

The motion passed unanimously on a voice vote.

PUBLIC REQUESTS AND PETITIONS

None

AN ORDINANCE TO CONSIDER A CONTRACT WITH GERSHENSON CONSTRUCTION CO, INC. FOR THE OAK KNOLL PARK SITE IMPROVEMENTS AND PARKING LOT PROJECT

Patty DeForrest, Director of Parks and Recreation reported that as a follow-up to the last Board meeting staff has held public meetings and met with neighbors to address their concerns with the project, the expansion of parking lot, the proposed additional parking spaces, the use of asphalt as it relates to coal tar versus the use of concrete.

Dale Houdeshell, Director of Public Works explained the differences (costs and years of life differences) of using asphalt versus concrete on streets and in parking lots.

Alderman Winings moved to table Bill No. 6653, an ordinance to consider approving a contract with Gershenson Construction Company for the Oak Knoll Park Site Improvements and Parking Lot Project. Alderman Boulton seconded.

The motion passed unanimously on a voice vote.

APPEAL – BOARD OF ALDERMAN ACTION

At the request of the Mayor, City Attorney O’Keefe read the Determination of Appeal (attached).

Motion made by Alderman Winings to deny the appeal. Alderman Boulton seconded.

The motion passed unanimously on a voice vote.

02-27-18 BOA Minutes February 27, 2018 Page 2 of 6 Minutes are recorded based on Robert’s Rules of Order Newly Revised, 11th, 2013 Edition A RESOLUTION TO CONSIDER URGING MISSOURI STATE LEGISLATORS TO ADOPT LAWS TO PREVENT GUN VIOLENCE AND PROMOTE SAFE SCHOOLS

City Manager Owens reported that the Clayton Mayor and Board of Aldermen consider the safety and well-being of all citizens of the City of Clayton and the Great State of Missouri to be the most important duty of all elected officials regardless of political affiliation.

Mayor Sanger read the Resolution No. 18-02.

Alderman Winings moved to approve Resolution No. 18-02, to Urge Missouri State Legislators to Adopt Laws to Prevent Gun Violence and Promote Safe Schools. Alderman Boulton seconded.

The motion passed unanimously on a voice vote.

AN ORDINANCE TO CONSIDER APPROVING A FIRST QUARTER AMENDMENT TO THE FISCAL YEAR 2018 BUDGET

Janet Watson, Director of Finance, provided the Board with an overview summary of the proposed first quarter amendment.

Alderman Winings introduced Bill No. 6657, an ordinance to consider approving FY2018 1st Quarter Budget Amendment to be read for the first time by title only. Alderman Boulton seconded.

City Attorney O’Keefe reads Bill No. 6657, an Ordinance Amending the Fiscal Year 2018 Budget and Appropriating Funds Pursuant Thereto for the first time by title only.

The motion passed unanimously on a voice vote.

Alderman Winings moved that the Board give unanimous consent to the consideration for adoption of Bill No. 6657 on the day of its introduction. Alderman Boulton seconded.

The motion passed unanimously on a voice vote.

Alderman Winings introduced Bill No. 6657, an ordinance to consider approving FY2018 1st Quarter Budget Amendment to be read for the second time by title only. Alderman Boulton seconded.

City Attorney O’Keefe reads Bill No. 6657, an Ordinance Amending the Fiscal Year 2018 Budget and Appropriating Funds Pursuant Thereto for the second time by title only.

The motion passed on a roll call vote: Alderman Winings – Aye; Alderman Boulton – Aye; Alderman Berger – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; Alderman Harris – Aye; and Mayor Sanger – Aye. The bill, having received majority approval was adopted and became Ordinance No. 6523 of the City of Clayton.

AN ORDINANCE TO CONSIDER A CONTRACT FOR THE PARKING RAMP RECONSTRUCTION PROJECT

City Manager Owens reported that the Public Works is requesting approval of a construction contract for the 10 N Bemiston Parking Garage Partial Replacement Project. This project will include the demolition and replacement of the concrete beams and slab that support the northeastern ramp of the parking garage which provides access to the Fire Department engine 5

02-27-18 BOA Minutes February 27, 2018 Page 3 of 6 Minutes are recorded based on Robert’s Rules of Order Newly Revised, 11th, 2013 Edition bays from the northern alley. In addition to replacing the concrete structure, there is lighting, fire suppression and other ancillary features attached to the structure that will be removed and replaced.

Alderman Winings introduced Bill No. 6658, an ordinance to consider approving a contract with C. Rallo Contracting Company for the Parking Ramp Reconstruction Project to be read for the first time by title only. Alderman Boulton seconded.

City Attorney O’Keefe reads Bill No. 6658, an Ordinance Approving a Contract with C. Rallo Contracting Company for the 10 N. Bemiston Parking Garage Partial Replacement Project for the first time by title only.

The motion passed unanimously on a voice vote.

Motion made by Alderman Winings that the Board give unanimous consent to the consideration for adoption of Bill No. 6658 on the day of its introduction. Alderman Boulton seconded.

The motion passed unanimously on a voice vote.

Alderman Winings introduced Bill No. 6658, an ordinance to consider approving a contract with C. Rallo Contracting Company for the Parking Ramp Reconstruction Project to be read for the second time by title only. Alderman Boulton seconded.

The motion passed on a roll call vote: Alderman Winings – Aye; Alderman Boulton– Aye; Alderman Berger – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; Alderman Harris – Aye; and Mayor Sanger – Aye. The bill, having received majority approval was adopted and became Ordinance No. 6524 of the City of Clayton.

AN ORDINANCE TO CONSIDER APPROVING A CHARITABLE MAINTENANCE AGREEMENT FOR CHAPMAN PLAZA

City Manager Owens reported that on April 15, 2015 the City of Clayton approved a Pledge Agreement for the funding of the Chapman Plaza and Gardens project in Shaw Park. The parties to the agreement include the Barry-Wehmiller Group, Inc. (BWG), the Chapman Family Foundation, Robert H. Chapman, the Clayton Century Foundation (CCF), and the City of Clayton (City).

Alderman Winings introduced Bill No. 6659, an ordinance to consider approving a Charitable Maintenance Agreement for Chapman Plaza to be read for the first time by title only. Alderman Boulton seconded.

City Attorney O’Keefe reads Bill No. 6659, an Ordinance Approving a Charitable Maintenance Agreement Between the Barry-Wehmiller Group, Inc., the Chapman Family Foundation, Robert H. Chapman, the Clayton Century Foundation, and the City of Clayton to Fund Maintenance of Chapman Plaza and Gardens in Shaw Park for the first time by title only.

The motion passed unanimously on a voice vote.

02-27-18 BOA Minutes February 27, 2018 Page 4 of 6 Minutes are recorded based on Robert’s Rules of Order Newly Revised, 11th, 2013 Edition Motion made by Alderman Winings that the Board give unanimous consent to the consideration for adoption of Bill No. 6659 on the day of its introduction. Alderman Boulton seconded.

The motion passed unanimously on a voice vote.

Alderman Winings introduced Bill No. 6659, an ordinance to consider approving a Charitable Maintenance Agreement for Chapman Plaza to be read for the second time by title only. Alderman Boulton seconded.

The motion passed on a roll call vote: Alderman Winings – Aye; Alderman Boulton– Aye; Alderman Berger – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; Alderman Harris – Aye; and Mayor Sanger – Aye. The bill, having received majority approval was adopted and became Ordinance No. 6525 of the City of Clayton.

A MOTION TO CONSIDER APPROVING THE DESTRUCTION OF RECORDS It is the recommended guideline of the Secretary of State to formally approve the disposition of records at the Board of Aldermen level. The following department is proposing to dispose of the records listed:

Parks and Recreation 1 box, containing the following records:  FY08 CRSWC Invoices from Clayton School District  FY08 – FY09 Merchant Chargeback Reports  FY03 – FY04 CRSWC Expired Insurance Policies  FY00 – FY09 CRSWC Inactive Preferred Caterers  FY00 – FY03 Extra Copies of CRSWC Audit Reports 3 boxes, containing the following records:  FY10 Center membership terminations  FY10 Shaw Park Aquatic Center membership applications and receipts  FY10 Parks and Recreation Department Purchase Orders 14 boxes, containing the following records:  FY11 Parks and Recreation Daily Cash Reconciliations  FY11 Center membership terminations  FY11 Program Registration Receipts  FY11 Signed Rental Contracts – Shaw Park and Oak Knoll Park  FY11 Outdoor Facility Pass Receipts – Pool, Ice Rink, Tennis Center  FY11 Part Time Employee Parks & Rec. Administration Department Timesheets, Absence Requests and Sub Forms  FY11 Advantage Card applications and receipts  FY11 Kid Center Reservation Sheets  FY11 Short Term Center Memberships – 30 Day, 7 Day, Groupon 12 boxes, containing the following records:  FY12 Daily Cash Reconciliations 7

02-27-18 BOA Minutes February 27, 2018 Page 5 of 6 Minutes are recorded based on Robert’s Rules of Order Newly Revised, 11th, 2013 Edition  FY12 Sports Files – Waivers, Rosters  FY12 Program Registration Receipts  FY12 Part Time Employee Parks & Rec. Administration Department Timesheets, Absence Requests and Sub Forms  FY12 Parks and Recreation Department Purchase Orders  2012 Kid Center Reports  FY12 Advantage Card applications and receipts  FY12 Outdoor Facility Pass Receipts – Pool, Ice Rink, Tennis Center  FY12 Center membership terminations  FY12 Short Term Center Memberships – 30 Day, 7 Day, Groupon

Motion made by Alderman Winings to approve the destruction of records as listed. Alderman Boulton seconded.

The motion passed unanimously on a voice vote.

OTHER

Alderman Boulton reported on the following:  All that Glitters event.  Plan Commission – reviewed proposed hotel proposal for 227 S. Central Avenue site.

Alderman Berger reported on the following:  All that Glitters event – thanks to Sarah Umlauf and volunteers; Gary and Patty Krosch for sponsorship.

Alderman Lintz reported on the following:  St. Louis County Municipal League – Pat Kelly provided a legislative update. o Bill to eliminate municipalities from issuing occupancy permits. o Bill regarding municipalities to submit financial (vendor) information. o Bill to choose trash collection services which would require voter approval. o The Missouri House approves the designation of July 7 to be” Missouri Sliced Bread Day.”

Alderman Berkowitz reported on the following:  All that Glitters event.  Clayton High School Student rally against gun violence.

Alderman Harris reported on the following:  Sustainability Committee – Aaron Young, Sustainability Planning Manager, East West Gateway was the guest speaker.  Clayton Chamber of Commerce Annual Awards Dinner – Clayton Century Foundation was the recipient for the Cornerstone Award.

There being no further regular business the meeting was adjourned at 8:30 p.m.

____________________________

Mayor

ATTEST:

02-27-18 BOA Minutes February 27, 2018 Page 6 of 6 Minutes are recorded based on Robert’s Rules of Order Newly Revised, 11th, 2013 Edition ____________________________ City Clerk

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City Manager 10 N. Bemiston Avenue Clayton, MO 63105

REQUEST FOR BOARD ACTION TO:

MAYOR SANGER; BOARD OF ALDERMEN FROM:

CRAIG S. OWENS, CITY MANAGER

PATTY DEFORREST, DIRECTOR OF PARKS & RECREATION

DATE:

MARCH 13, 2018 SUBJECT: ORDINANCE – APPROVING A CONTRACT WITH GERSHENSON CONSTRUCTION CO, INC. FOR THE OAK KNOLL PARK SITE IMPROVEMENTS AND PARKING LOT PROJECT

Bid documents for the Oak Knoll Park Site Improvements and Parking Lot Project were issued on January 3, 2018. The scope of work includes improvements to the entrance of Oak Knoll Park, replacement of the parking lot, installation of lighting, and site improvements along Big Bend Blvd.

We received five responsive bids for this work on February 1, 2018, the results of which are detailed below:

Bidder Bid Gershenson Construction $588,000.00 Byrne & Jones Construction $611,800.00 Gateway DCS $659,450.00 Jackson Building Group, Inc. $665,000.00 KJ Unnerstall Construction $728,200.00

Staff recommends awarding the contract to Gershenson Construction as they are the low bid, have extensive experience in parking lot construction and worked with the City on the Chapman Utility Project in 2016/2017. Their previous work was done on time and within budget.

Funding for this project has been included in the Capital Budget with work scheduled to begin in April and be completed by mid-summer. The total included in the FY18 Capital Budget for this project is $636,000, so the total for this contract with contingency will be slightly lower than that amount. The contractor is aware of the need to work around the two tenants in the park in order to allow for their access throughout construction. City staff has met on numerous occasions with both the Child Center and the Community Foundation who understand that this temporary inconvenience during the project will result in improved parking and site access once the project is complete. We are recommending a contingency of $35,000 or 6% for this project.

Page 2 of 3 Over the course of the last month several design adjustments have been made which will result in a reduction in the overall cost for this project. Those changes will be captured in a change order once Gershenson has been awarded the contract.

Recommendation: To approve the Ordinance authorizing the execution of a contract with Gershenson Construction CO in the amount of Five Hundred Eight-eight Thousand Dollars ($588,000.00), plus a contingency of Thirty-five Thousand Dollars ($35,000) for the Oak Knoll Park Site Improvements and Parking Lot Project. 11

Page 3 of 3 BILL NO. 6653

ORDINANCE NO. _____

AN ORDINANCE APPROVING A CONTRACT WITH GERSHENSON CONSTRUCTION CO, INC. FOR THE OAK KNOLL PARK SITE IMPROVEMENTS AND PARKING LOT PROJECT. ______________________________________________________________________________

WHEREAS, The City of Clayton Board of Alderman is charged with the duty of planning for the recreational needs of residents and visitors, and how best to meet those needs; and

WHEREAS, the park system and enhancements to this system are critical in sustaining the quality of life expected in the city; and

WHEREAS, the proposed Site Improvements and Parking Lot Project at Oak Knoll Park will have a positive impact on the residents of the City of Clayton:

NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF CLAYTON, MISSOURI AS FOLLOWS:

Section 1. The City Manager of the City of Clayton, Missouri, is hereby authorized to execute on behalf of the City a contract with Gershenson Construction Co., Inc. in an amount not to exceed Five Hundred and Eighty-eight Thousand Dollars ($588,000.00) in substantially the form attached hereto as Exhibit A and incorporated herein by reference and the City Clerk is authorized to attest such signature and to attach the official seal of the City of Clayton to said contract.

Section 2. The Director of Parks and Recreation is authorized to execute Change Orders in an amount not to exceed Thirty-five Thousand Dollars ($35,000).

Section 3. This Ordinance shall be in full force and effect from and after its passage by the Board of Aldermen.

Adopted the 13th day of March 2018

_____________________________

Mayor

ATTEST:

______________________________ City Clerk

City Manager 10 N. Bemiston Avenue Clayton, MO 63105

REQUEST FOR BOARD ACTION

TO:

MAYOR SANGER; BOARD OF ALDERMEN

FROM:

CRAIG S. OWENS, CITY MANAGER SUSAN M. ISTENES, AICP, DIRECTOR OF PLANNING & DEV. SERVICES

DATE:

MARCH 13, 2018

SUBJECT: PUBLIC HEARING – AN ORDINANCE TO AMEND CHAPTER 405: ZONING REGULATIONS TO ALLOW VETERINARY CLINICS AS CONDITIONALLY PERMITTED USES IN COMMERCIALLY ZONED DISTRICTS

This is a public hearing to solicit input regarding proposed amendments to Chapter 405 (Zoning Regulations) related to veterinary clinics. Veterinary services are not currently defined or listed as allowable uses in any zoning districts; however, there is an existing veterinary clinic in the City that operates as a legal, pre-existing non-conforming use. Because veterinary services are not listed in the zoning regulations, any new animal clinic or any change to the existing clinic would not be allowed. The existing animal hospital would like to expand the practice, which has triggered this request for code amendment.

Veterinary hospitals provide a service desired by many residents; however, the operation is a business and therefore should be located in commercial districts only. Adding a definition of veterinary hospital/clinic to the zoning regulations and adding veterinary clinics as an allowed use with a Conditional Use Permit will bring the existing clinic into conformance and also allow for the addition of other clinics. Listing veterinary hospitals/clinics as conditionally permitted uses allows each business and location to be analyzed individually and appropriate conditions can be imposed via the Conditional Use Permit.

The ideal location for veterinary services is in proximity to residential neighborhoods; however, operational characteristics of the businesses are more compatible with commercial districts. Hours of operation, noise generation and traffic impacts of veterinary service businesses would likely align with other commercial businesses. Under regulations of a Conditional Use Permit, additional impacts based on the details of the specific business and location can be mitigated on a case by case basis.

The North American Industry Classification System (NAICS) is a comprehensive list of definitions for different industries that is commonly referenced by zoning ordinances as a source of business definitions. The 2012 publishing of NAICS lists the following definition for veterinary services:

“The industry comprises establishments of licensed veterinary practicioners primarily engaged in the practice of veterinary medicine, dentistry, or surgery for animals; and establishments primarily engaged in providing testing services for licensed veterinary practicioners.”

Staff proposes adding a definition of “veterinary hospital/clinic” to the Zoning Regulations to clarify a veterinary hospital/clinic as opposed to other animal service type facilities such as kennels, grooming or training facilities. The proposed definition “Facilities primarily for the practice of veterinary medicine, dentistry or surgery for animals, which can include accommodations for overnight patients” was developed based on the NAICS definition along with research of definitions used by other cities. The definition serves to outline business characteristics, but not to regulate business operations. Staff also recommends the addition of veterinary hospital/clinic to the list of allowable uses with a Conditional Use Permit in the C-1, C- 2 and HDC Zoning Districts. By allowing the use with a Conditional Use Permit, the City can regulate specifics of the business operations.

The Plan Commission considered this request at their March 5, 2018, meeting and voted to recommend approval of the text changes to the Board of Aldermen with the inclusion of “small/companion” language to the definition so as to read: “Facilities primarily for the practice of veterinary medicine, dentistry or surgery for small/companion animals, which can include accommodations for overnight patients”

Recommendation: To approve the Ordinance.

BILL NO. 6660

ORDINANCE NO.

AN ORDINANCE AMENDING TITLE IV “LAND USE”, CHAPTER 405 (ZONING REGULATIONS) OF THE MUNICIPAL CODE OF ORDINANCES OF THE CITY OF CLAYTON, MISSOURI, ADDING A DEFINITION OF VETERINARY HOSPITAL/CLINIC AND PERMITTING THEM AS AN ALLOWED USE WITH A CONDITIONAL USE PERMIT IN THE C-1, C-2 AND HDC COMMERCIAL ZONING DISTRICTS AND OTHER ACTIONS RELATED THERETO

WHEREAS, the Land Use Code does not currently address veterinary services; and

WHEREAS, veterinary hospitals/clinics can provide desired services to the City’s residents and are deemed appropriate when located in the City’s commercial zoning districts with conditions; and

WHEREAS, on March 5, 2018, the Plan Commission held a public hearing, after due notice as provided by law, to solicit input regarding amendments to the City’s land use regulations to add a definition of veterinary hospital/clinic and to allow veterinary hospital/clinics with a Conditional Use Permit in commercial districts; and

WHEREAS, following public comment and review, the Plan Commission voted unanimously to recommend that the Board of Aldermen enact the amendments hereinafter set forth; and

WHEREAS, on March 13, 2018, after due notice as provided by law, the Board of Aldermen held a public hearing for the purpose of receiving public comment on the question of the adoption of the provisions hereinafter set forth; and

WHEREAS, the Board of Aldermen has determined that it is in the best interest of the City of Clayton to adopt the amendments hereinafter set forth and that such amendments best serve the public health, safety and welfare of the City and its residents; and

NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF CLAYTON, MISSOURI, AS FOLLOWS: Section 1.

Section 405.390(B) (Definitions) of Article III (Definitions) of Chapter 405 (Zoning Regulations) of Title IV (Land Use Code), the Code of Ordinances of the City of Clayton, Missouri, is hereby amended by the enactment of a new definition of veterinary hospital/clinic to read as follows:

Title IV. Land Use Code

Chapter 405. Zoning Regulations

Article III. Definitions

SECTION 405.390

[NOTE: Subsections A and the rest of Subsection B and Section 405.390 are not altered, amended or affected in any way by this amendment and remain in full force and effect. For that reason these Subsections are not set forth here in full.]

(B): DEFINITIONS. As used in this Chapter, unless the context otherwise indicates, the following terms mean:

* * *

VETERINARY HOSPITAL/CLINIC: Facilities primarily for the practice of veterinary medicine, dentistry or surgery for small or companion animals, which can include accessory accommodations for overnight patients.

* * *

Section 2.

Section 405.2940 of Article XIX of Chapter 405, of Title IV (Land Use Code), is hereby amended by the addition of veterinary hospital/clinic listed as allowed with a Conditional Use Permit, to read as follows:

Chapter 405. Zoning Regulations

Article XIX. “C-1” Neighborhood Commercial District

[NOTE: All Sections of this Article which are not specified here, and all those portions of specified Sections which are not reprinted here, are not altered, amended or affected in any way by this amendment and remain in full force and effect.]

SECTION 405.2940: Permitted Uses for the “C-1” Commercial District

PERMITTED USES FOR THE “C-1” ZONING DISTRICT

“C-1”

* * *

Veterinary Hospital/Clinic

* * *

P = Permitted by right C = Permitted with conditional use permit Note: Uses not appearing in this table are prohibited.

Section 3.

Section 405.3110 of Article XX of Chapter 405, of Title IV (Land Use Code), is hereby amended by the addition of veterinary hospital/clinic listed as allowed with a Conditional Use Permit, to read as follows:

Chapter 405. Zoning Regulations

Article XX. “C-2” General Commercial District

SECTION 405.3110: Permitted Uses for the “C-2” Commercial District

PERMITTED USES FOR THE “C-2” ZONING DISTRICT

“C-2”

* * *

Veterinary Hospital/Clinic

* * *

P = Permitted by right C = Permitted with conditional use permit Note: Uses not appearing in this table are prohibited.

Section 4.

Section 405.3290 of Article XXI of Chapter 405, of Title IV (Land Use Code), is hereby amended by the addition of veterinary hospital/clinic listed as allowed with a Conditional Use Permit, to read as follows:

Chapter 405. Zoning Regulations

Article XXI. “HDC” High Density Commercial District

SECTION 405.3290: Permitted Uses for the “HDC” District

PERMITTED USES FOR THE “HDC” ZONING DISTRICT

“HDC”

* * *

Veterinary Hospital/Clinic

* * *

P = Permitted by right C = Permitted with conditional use permit Note: Uses not appearing in this table are prohibited. 17

Section 5.

The Chapter, Article, Division and/or Section assignments designated in this Ordinance may be revised and altered in the process of recodifying or servicing the City’s Code of Ordinances upon supplementation of such code if, in the discretion of the editor, an alternative designation would be more reasonable. In adjusting such designations the editor may also change other designations and numerical assignment of code sections to accommodate such changes.

Section 6:

It is hereby declared to be the intention of the Clayton Board of Aldermen that each and every part, section and subsection of this Ordinance shall be separate and severable from each and every other part, section and subsection hereof and that the Board of Aldermen Board of Aldermen intends to adopt each said part, section and subsection separately and independently of any other part, section and subsection. In the event that any part of this Ordinance shall be determined to be or to have been unlawful or unconstitutional, the remaining parts, sections and subsections shall be and remain in full force and effect.

Section 7. This Ordinance shall be in full force and effect both from and after its passage by the Board of Aldermen.

Passed by the Board of Aldermen on this 13th day of March 2018.

__________________________

Mayor

Attest: _____________________________ City Clerk

City Manager 10 N. Bemiston Avenue Clayton, MO 63105

REQUEST FOR BOARD ACTION

TO:

MAYOR SANGER; BOARD OF ALDERMEN

FROM:

CRAIG S. OWENS, CITY MANAGER SUSAN M. ISTENES, AICP, DIRECTOR OF PLANNING & DEV. SERVICES

DATE:

MARCH 13, 2018

SUBJECT: PUBLIC HEARING & RESOLUTION - A CONDITIONAL USE PERMIT FOR A VETERINARY CLINIC AT 132 AND 136 NORTH MERAMEC AVENUE

This is a public hearing to consider an application for a Conditional Use Permit submitted by Dr. Dan Fraser, Animal Clinic of Clayton, to allow the expansion of his current veterinary practice located at 136 North Meramec Avenue into the adjacent building addressed at 132 North Meramec Avenue. Consideration of this application is contingent upon the Board approving the accompanying zoning text amendment to allow veterinary clinics/hospitals as conditionally permitted uses in the City’s commercially zoned districts. The subject properties have a zoning designation of C-2 General Commercial District. The Animal Clinic of Clayton has been in operation at 136 North Meramec Avenue since 1948, prior to the requirement of a Conditional Use Permit; as such, it is a legal non-conforming use. Dr. Fraser would like to expand the clinic into the adjacent building at 132 North Meramec Avenue, which is not permitted for non-conforming uses. The applicant intends to continue operating the existing 1,200 square foot clinic and expand into the adjacent building. The new building will provide an additional 2,266 square feet of clinic space and 978 square feet of general office space, for a total of 4,444 square feet. Proposed hours of operation are 9:00 a.m. to 8:00 p.m. Monday through Thursday, 9:00 a.m. to 6:00 p.m. on Friday, 9:00 a.m. to 5:00 p.m. on Saturday and 9:00 a.m. to 1:00 p.m. on Sunday. Based on the proposed size of the clinic, 15 on-site parking spaces are required. Seventeen (17) on-site parking spaces are available at the rear of the two properties. The Plan Commission considered this request at their meeting of March 5, 2018, and recommended approval with the following conditions: 1. No animals shall be boarded or sheltered outside. 2. Animals may only be boarded overnight as necessary for medical procedures. 3. The approval of the clinic expansion is contingent on the approval of a code amendment by the Board of Aldermen to add veterinary clinics as allowed with a Conditional Use Permit in commercial districts. 19

Recommendation: To approve the Conditional Use Permit.

RESOLUTION

WHEREAS, on February 15, 2018, an application and letter requesting a Conditional Use Permit were submitted by Dr. Daniel Fraser, Animal Clinic of Clayton, to allow the expansion of his existing veterinary clinic at 136 North Meramec Avenue into the adjacent building at 132 North Meramec Avenue; and

WHEREAS, the Animal Clinic of Clayton has been in operation at 136 North Meramec Avenue since 1948; and

WHEREAS, veterinary clinics are conditionally permitted uses in the C-2 General Commercial District; and

WHEREAS, the City Plan Commission considered this request at its March 5, 2018, meeting and voted to recommend approval to the Board of Aldermen; and

WHEREAS, the Board of Aldermen held a public hearing on the proposed Permit on March 13, 2018, after due notice as required by law, and now finds and determines that the applicant has clearly established that the criteria for approval of a Conditional Use Permit set out in Section 405.840 of Clayton’s Zoning Regulations are met.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF CLAYTON, MISSOURI, AS FOLLOWS:

Section 1. Pursuant to the authority of Chapter 405 (Zoning Regulations), Article VII (Conditional Use Permit), of the Code of Ordinances of the City of Clayton, and subject to the terms and conditions set forth in Section 2, below, approval of a Conditional Use Permit to CAPNA NewCo, LLC, a/k/a Companion Animal Practices, North America, d/b/a The Animal Clinic of Clayton to allow the operation of a veterinary clinic on the properties known and numbered as 132 and 136 North Meramec Avenue is hereby granted. Said properties more particularly described as follows:

PART OF LOT 21 IN THE BEMIS ADDITION IN THE TOWN (NOW CITY) OF CLAYTON, MISSOURI

Section 2. In addition to compliance with all Ordinances of the City of Clayton and Laws of the State of Missouri, the permitted uses shall be conducted so as to comply with the following stipulations and conditions at all times:

(1) The permit shall be granted to the CAPNA NewCo, LLC, a/k/a Companion Animal Practices, North America, d/b/a Animal Clinic of Clayton, (the “Permittee”), and shall not be transferred or assigned without the prior written approval of the City of Clayton.

(2) The property shall be improved, maintained and operated substantially in accordance with an application and a letter dated February 15, 2018, and with the plans and specifications as filed with and approved by the City of Clayton.

(3) Permitted hours of operation are 9:00 a.m. to 8:00 p.m. Monday through Thursday, 9:00 a.m. to 6:00 p.m. Friday, 9:00 a.m. to 5:00 p.m. Saturday and 9:00 a.m. to 1:00 p.m. Sunday.

(4) Animals may only be boarded overnight as necessary for medical reasons.

(5) Animals shall not be boarded or sheltered outside.

(6) The Permittee shall maintain a minimum of fifteen (15) off-street parking spaces as required by the City’s Parking Regulations.

(7) That the Permittee shall, within thirty (30) days of the adoption of the Resolution, notify the City Clerk of the City of Clayton in writing that the conditional use permit provided for is accepted and that the conditions set forth herein are understood and will be complied with.

(8) That Permittee’s failure to comply with any of the conditions provided for in the Resolution may cause immediate termination of the permit.

Section 3. The City Manager of the City of Clayton is hereby authorized and directed to issue a conditional use permit in accordance with the provisions of this Resolution. Said permit shall contain all of the conditions and stipulations set out in Section 2 of this Resolution.

Adopted this 13th day of March 2018

________________________________

Mayor ATTEST:

______________________________ City Clerk

City Manager 10 N. Bemiston Avenue Clayton, MO 63105

REQUEST FOR BOARD ACTION

TO:

MAYOR SANGER; BOARD OF ALDERMEN

FROM:

CRAIG S. OWENS, CITY MANAGER

SUSAN M. ISTENES, AICP, DIRECTOR OF PLANNING & DEV. SERVICES

DATE:

MARCH 13, 2018

SUBJECT: PUBLIC HEARING & RESOLUTION - A CONDITIONAL USE PERMIT FOR A TEMPORARY PARKING LOT AT 15-23 LEE AVENUE

This is a public hearing to consider an application for a Conditional Use Permit submitted by Larry Zelenovich, PayneCrest Electric, to allow property addressed on Lee Avenue in the R-4 Zoning District to be used for temporary parking. Surface parking lots are conditionally permitted uses in the R-4 Zoning District. The 20,000 square foot site has been vacant greenspace. The applicant leases a commercial space adjacent to the subject site and is a contractor for the Centene construction project. The applicant covered the site with gravel to use as a surface parking lot for employees working on the Centene project. Terms of the applicant’s lease state that the lot shall be restored to the former state (lawn) upon expiration or termination of the lease. The lot was converted to parking prior to receiving proper approvals from the City and therefore the applicant is retroactively applying. The applicant is proposing 54 parking spaces on the surface lot with access from the north-south alley located west of the subject property. Hours of operation will correspond with the hours of construction, which are 7:00am to 6:00pm, Monday through Friday. If a permit for extended construction hours or weekend construction is granted by the City for the Centene project, the subject lot will likely be utilized. The applicant has stated that 35 electricians and 5 office employees need access to the surface parking lot. The temporary nature of the subject lot makes the use of a rock surface acceptable, when it would not be an allowed surface for a permanent lot. The crushed rock will also be a more permeable surface than asphalt. With appropriate screening from Lee Avenue and the residential neighborhood, the use of a rock surface can be mitigated. The Plan Commission considered this request at their meeting of March 5, 2018, and recommended approval with the following conditions: 1. The applicant shall install a 6-foot tall solid fence along the north and east boundaries of the parking lot.

2. The applicant shall provide a 10-foot green buffer along the east side of the parking lot between the screen fence and the public sidewalk.

3. The applicant shall remove the orange snow fence. 23

4. The required screen fence and any additional fencing desired by the applicant shall be reviewed and approved by the Department of Planning and Development Services prior to installation.

5. Within 7 days of approval of the Conditional Use Permit by the Board of Aldermen, the applicant shall post a performance bond to guarantee restoration of the site after the Permit expires in an amount deemed acceptable by the City’s Building Official, naming the City as beneficiary.

6. The Conditional Use Permit for the temporary parking lot shall expire after one year. The applicant shall restore the lot to grass no more than 90 days after expiration.

7. There shall be no vehicle idling. The applicant shall install signage (to be approved by City staff) to inform drivers that “no idling” is allowed.

8. The lot shall only be used 6:30 a.m. to 6:30 p.m. Monday through Friday, unless an emergency work permit has been approved by the City.

9. A trash receptacle shall be on the lot and trash shall be picked-up regularly.

Recommendation: To approve the Resolution.

RESOLUTION NO. 18-04

WHEREAS, on January 31, 2018, an application and letter for a Conditional Use Permit were submitted by Larry Zelenovich, PayneCrest Electric, to allow the installation and operation of a 52-space temporary gravel parking lot on the property addressed 15-23 Lee Avenue; and

WHEREAS, surface parking lots are conditionally permitted uses in the R-4 Low Density Multiple-Family Dwelling District; and

WHEREAS, the City Plan Commission considered this request at its February 20, 2018, meeting and voted to recommend approval to the Board of Aldermen; and WHEREAS, the Board of Aldermen held a public hearing on the proposed Permit on March 13, 2018, after due notice as required by law, and now finds and determines that the applicant has clearly established that the criteria for approval of a Conditional Use Permit set out in Section 405.840 of Clayton’s Zoning Regulations are met.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF CLAYTON, MISSOURI, AS FOLLOWS:

Section 1. Pursuant to the authority of Chapter 405 (Zoning Regulations), Article VII (Conditional Use Permit), of the Code of Ordinances of the City of Clayton, and subject to the terms and conditions set forth in Section 2, below, the approval of a Conditional Use Permit to PayneCrest Electric to allow the temporary installation/operation of a 52-space gravel surface parking lot on the property known and numbered as 15-23 Lee Avenue is hereby granted. Said property is more particularly described as follows:

15, 17, 19, 21, & 23 LEE AVE IN THE CITY OF CLAYTON, MISSOURI

(1) The permit shall be granted to PayneCrest Electric, (the “Permittee”), and shall not be transferred or assigned without the prior written approval of the City of Clayton.

(2) The property shall be improved, maintained and operated substantially in accordance with an application and a letter dated January 31, 2018, and with the plans and specifications as filed with and approved by the City of Clayton.

(3) The Permittee shall install a 6-foot tall solid fence along the north and east boundaries of the parking lot.

(4) The Permittee shall provide a 10-foot green buffer along the east side of the parking lot between the screen fence and the public sidewalk.

(5) The Permittee shall remove the orange snow fence.

(6) The required screen fence and any additional fencing desired by the applicant shall be reviewed and approved by the Department of Planning and Development Services prior to 25

installation.

(7) Within 7 days of approval of the Conditional Use Permit by the Board of Aldermen, the Permittee shall post a performance bond to guarantee restoration of the site after the Permit expires in an amount deemed acceptable by the City’s Building Official, naming the City as beneficiary.

(8) The Conditional Use Permit for the temporary parking lot shall expire one year after the date of approval by the Board of Aldermen. The Permittee shall restore the lot to grass no more than 90 days after expiration.

(9) There shall be no vehicle idling. The Permittee shall install signage (to be approved by City staff) to inform drivers that “no idling” is allowed.

(10) The lot shall only be used 6:30 a.m. to 6:30 p.m. Monday through Friday, unless an emergency work permit has been approved by the City.

(11) A trash receptacle shall be on the lot and trash shall be picked-up regularly.

(12) That the Permittee shall, within thirty (30) days of the adoption of the Resolution, notify the City Clerk of the City of Clayton in writing that the conditional use permit provided for is accepted and that the conditions set forth herein are understood and will be complied with.

(13) That Permittee’s failure to comply with any of the conditions provided for in the Resolution may cause immediate termination of the permit.

Adopted this 13th day of March 2018

________________________________

Mayor ATTEST:

______________________________ City Clerk

City Manager 10 N. Bemiston Avenue Clayton, MO 63105

TO:

MAYOR SANGER; BOARD OF ALDERMEN FROM:

CRAIG S. OWENS, CITY MANAGER

JANET K. WATSON, DIRECTOR OF FINANCE AND ADMINISTRATION DATE:

MARCH 13, 2018 SUBJECT: FISCAL YEAR 2018 FIRST QUARTER FINANCIAL REPORT

Attached you will find the 1st Quarter Financial Report for Fiscal Year 2018 (FY18). This report includes the 1st quarter budget amendment passed by the Board at the last meeting. Below are several highlights of the General Fund first quarter results.  We started this year with a projected General Fund surplus of $33,129. With the 1st quarter budget amendment this surplus slightly decreased to $17,662.  Sales tax has been unpredictable this year due to the Missouri Department of Revenue’s (DOR) implementation of a new sales tax system. DOR has openly apologized for the problems and have recently stated that the system issues are now resolved. We have received smaller distributions in most months and in one month we received two distributions. Through the 1st quarter, the General Fund sales tax was down 3% from last year at this time, and down 11% when excluding the new public safety sales tax. The good news is that through February the year-to-date sales tax receipts are now above last year’s collections.  Property tax receipts are also out of the ordinary to-date this year. We receive the largest property tax distributions over the first two quarters of the fiscal year. Through December, receipts were significantly lower as compared to the prior year. More revenue will be received in the 2nd quarter, but due to a significant rise in tax protest cases because of assessed value increases, a large part of the annual property tax revenue is “held in protest” and will not be distributed until our 3rd quarter. This does not present a problem in the current year, but in future years if the protest cases are resolved in the property owner’s favor, the protested amounts will be deducted from future years’ distributions.  As anticipated, building permit revenue is higher this year due to redevelopment activity. In addition, however, some permit fees that were originally budgeted in FY17 ended up occurring in FY18, thus this revenue line is likely to end up being somewhat higher than originally budgeted.  Utility taxes and parking revenue and related fines are higher than in the prior year due to the mobile app, and the new parking rates and penalties which were implemented in January of last year. As always, we appreciate any questions or comments on this report.

CITY OF CLAYTON All Funds Report in Brief FY 2018 Through 1st Quarter

Property tax revenue is collected in the General Fund, Special Business District Fund, 2009 Special Obligation Debt Service Fund, and 2014 General Obligation Debt Service Fund. The majority of this revenue source is collected in the first half of each fiscal year. FY 2018 (FY18) year-to-date collections are 20% lower than this time last year, although significant revenue will still be received in the 2nd and 3rd quarters. This delay in receipts is caused by increased property tax protests. Sales tax revenue, in both the General and Capital Improvement Funds, and utility tax revenue in the General Fund are both collected throughout the year. FY18 sales tax revenue in all funds was 1.2% lower than at this time last year, and was 5% down excluding the new public safety sales tax. All sales tax distributions from the State of Missouri have been unstable over the last few months due to their system changes. Grant revenue and other donations are typically collected near the end of each fiscal year as projects are completed throughout the construction season. This revenue source is mostly recorded in the Capital Improvement Fund and is budgeted significantly lower this year due to last year’s Chapman Plaza project. See above for the status of sales tax revenue for the first three months of the fiscal year. For a better comparison of sales tax at this point in the fiscal year, this bar graph provides a comparison of a rolling 12-month period ending December 31 of each year indicated. The growth from 2015 to 2016 is the addition of the fire service sales tax. We will see similar growth again in FY18 with the addition of the new public safety sales tax.

This line graph provides a comparison of current year revenues and expenditures through the first quarter of each of the last four fiscal years. Transfers from the General Fund to the Equipment Replacement Fund are included in this data.

CITY OF CLAYTON General Fund Report in Brief FY 2018 Through 1st Quarter

The majority of property tax revenue is collected in the first half of each fiscal year. General Fund property tax revenue through the end of the first quarter was 22% lower than the same period last year. Property tax receipts will still be received in the 2nd quarter and a larger portion will be received in the 3rd quarter due to more protested assessed values. Sales tax, utility tax, and parking revenue sources are collected somewhat evenly throughout the fiscal year. Sales tax revenue includes the one cent general tax, the one-quarter cent local option tax, the one-quarter cent tax fire service tax, and a new public safety sales tax this year. Total General Fund sales tax revenue is 3% lower than through the first quarter of last year, and down 11% excluding the new sales tax. As stated previously, we believe this reduction is due to unstable distributions from the State of Missouri. Utility tax revenue includes electric, gas, water, and telephone utilities. Parking revenue includes revenue from parking meters, permits, lots and structures. This bar graph displays the comparison, by category, of the General Fund expenditures to last fiscal year. Personnel costs, consisting of salaries and benefits, comprise the largest category of expenditures and are spent somewhat evenly throughout the year, except for seasonal salaries. Year-to-date personnel expenditures are $250,315, or 6.5% higher than at this time last year and are budgeted to be $1.2 million, or 7%, higher than final prior year amounts due to: increased personnel costs, especially in public safety; added positions, some of which have partial offsetting revenue; and expansion of the equipment replacement sinking fund. Total General Fund expenditures are budgeted to be 9% higher than the prior year. This line graph illustrates General Fund revenue and expenditures through the first quarter of the current year compared to the same period in each of the last four fiscal years. Transfers from the general fund to the equipment fund are included as they are a large part of quarterly costs.

CITY OF CLAYTON Analysis of Revenue & Expenditures through 1st Quarter

This financial report is for the first three months of Fiscal Year 2018 (FY18) ending December 31, 2017. Significant highlights are summarized below. Summary of All Funds Revenue totaled $8.4 million at the end of the first quarter of FY18 and was 1.4% more than at this time last year. The year-to-date revenue received is 23% of the current year amended budget which is similar to the prior year. Revenue for all funds is budgeted to be $1.5 million more than final amounts in FY17 due to higher projected levels of building permit revenue related to large development projects, parking revenue, and the addition of a new sales tax.

Expenditures totaled $7.9 million at the end of the first quarter. Year-to-date expenditures were $22,301 more than the amount spent through the first quarter of the prior year. Year-to-date expenditures are 18% of the amended budget at the end of the first quarter, as compared to 20% for the same period of the final amounts spent last year.

All Funds Summary FY17 Final Actual FY17 Actual Through 1st Quarter FY18 Amended Budget FY18 Actual Through 1st Quarter

Revenue $35,782,998 $8,288,275 $37,328,195 $8,413,188 Transfers-in 7,774,545 1,056,010 8,184,183 1,834,810 Revenue & Transfers-in 43,557,543 9,344,285 45,512,378 10,247,998

Expenditures 39,353,745 7,897,562 43,386,006 7,919,862 Transfers-out 7,774,545 1,056,010 6,772,789 1,834,810 Expenditures & Transfers-out 47,128,290 8,953,572 50,158,795 9,754,672 Surplus (Deficit) (3,570,747) 390,713 (4,646,417) 493,326

General Fund The FY18 amended budget predicts a surplus of $17,662. This is slightly lower than the prior year’s final actual surplus of $69,778.

General Fund Revenue: Revenue totaling $6.5 million has been received which is 24% of the amended budget and $291,758 more than revenue received at the end of the first quarter of the prior year. The sources of revenue experiencing the largest increases are building permits, utility tax, and parking fines as compared to the prior year. Property tax is much lower due to a significant increase in protests of assessed valuation.

General Fund Expenditures: Expenditures totaling $5.6 million were 21% of the budget and 6% more than the first quarter of the prior year. Increased expenditures and transfers include: personnel costs, especially in public safety; the addition of positions some of which have related reimbursements; and transfers-out for the expansion of the sinking fund for the replacement of equipment.

General Fund Summary FY17 Final Actual FY17 Actual Through 1st Quarter FY18 Amended Budget FY18 Actual Through 1st Quarter

Revenue $25,004,743 $6,225,853 $26,717,335 $6,517,611 Transfers-in 1,458,637 364,658 1,973,502 493,377 Revenue & Transfers-in 26,463,380 6,590,511 28,690,837 7,010,988

Expenditures 24,661,534 5,310,687 26,808,612 5,609,881 Transfers-out 1,732,068 381,508 1,864,563 498,943 Expenditures & Transfers-out 26,393,602 5,692,195 28,673,175 6,108,824 Surplus (Deficit) 69,778 898,316 17,662 902,164

Special Revenue Funds In the Sewer Lateral Fund, 58% of the current year budgeted revenue has been received and 17% of budgeted expenditures spent by the end of the first quarter. In the Special Business District (SBD) Fund, only 8% of budgeted revenue has been received by the end of the 1st quarter. The largest revenue source in the SBD is property tax, and normally more of the annual revenue would have been received by this time. More property tax revenue will be received in the 2nd quarter, but due to a significant increase in protested taxes, a large part of the annual revenue will not be received until the 3rd quarter. The transfers-out in the SBD partially support the General Fund expenditures in the Economic Development and Events programs.

Special Revenue Funds FY17 Final Actual FY17 Actual Through 1st Quarter FY18 Amended Budget FY18 Actual Through 1st Quarter

Sewer Lateral Revenue $93,918 $61,120 $95,168 $55,159 SBD Revenue 521,250 137,983 485,947 39,052 Total Revenue 615,168 199,102 581,115 94,211

Sewer Lateral Expenditures 125,721 11,150 105,000 17,527 SBD Transfers-out 424,952 106,238 564,504 141,126

550,673 117,388 669,504 158,653 Surplus (Deficit) 64,495 81,714 (88,389) (64,442)

Equipment Replacement Fund Expenditures through the first quarter totaled $300,099 and were 12% of the amended budget, as only a portion of the replacement vehicles, equipment and projects have yet been received or completed. The largest source of incoming funds comes from a transfer-in from the General Fund. This fund has a budgeted deficit in FY18 due to the replacement of several large vehicles and pieces of equipment.

Equipment Replacement Fund FY17 Final Actual FY17 Actual Through 1st Quarter FY18 Amended Budget FY18 Actual Through 1st Quarter

Revenue $202,321 $62,645 $280,864 $40,480 Transfers-in 1,351,149 337,782 1,820,837 455,217 Revenue & Transfers-in 1,553,470 400,427 2,101,701 495,697

Expenditures 1,366,606 367,280 2,592,935 300,099 Surplus (Deficit) 186,864 33,147 (491,234) 195,598

Capital Improvement Fund Revenue through the first quarter totaled $.9 million and was $110,922 more than the first three months of the prior year. Sales tax was slightly higher than in the first quarter of FY17, but the Road & Bridge property tax is down significantly due to property tax protests. These totals represent nearly 12% of budgeted revenue and 5% of budgeted expenditures. The majority of project expenditures and related grant revenue occur later in the fiscal year due to the timing of the construction season.

Capital Improvement Fund FY17 Final Actual FY17 Actual Through 1st Quarter FY18 Amended Budget FY18 Actual Through 1st Quarter

Revenue $7,538,074 $765,594 $7,363,472 $876,516 Transfers-in 2,562,772 353,570 2,255,381 345,135 Revenue & Transfers-in 10,100,846 1,119,164 9,618,853 1,221,651

Expenditures 8,427,354 716,379 9,485,715 495,555 Transfers-out 3,323,479 258,420 3,543,461 893,332 Expenditures & Transfers-out 11,750,833 974,799 13,029,176 1,388,887 Surplus (Deficit) (1,649,986) 144,364 (3,410,323) (167,236)

Debt Service Funds Revenue in all debt service funds through the first quarter totaled $884,370 and consisted of real and personal property taxes, federal bond interest rebates and interest income. Property tax protests have also affected these funds. Debt service expenditures totaled nearly $1.5 million. These totals are 37% of budgeted revenue and 34% of budgeted expenditures. Outstanding principal balances have been reduced by $1.1 million to date in this fiscal year.

Debt Service Funds FY17 Final Actual FY17 Actual Through 1st Quarter FY18 Amended Budget FY18 Actual Through 1st Quarter

Revenue $2,422,692 $1,035,081 $2,385,409 $884,370 Transfers-in 2,401,987 0 2,134,463 541,081 Revenue & Transfers-in 4,824,679 1,035,081 4,519,872 1,425,451

Expenditures 4,772,530 1,492,065 4,393,744 1,496,801 Transfers-out 2,294,046 309,844 800,261 301,409 Expenditures & Transfers-out 7,066,576 1,801,909 5,194,005 1,798,209 Surplus (Deficit) (2,241,897) (766,828) (674,133) (372,758)

City of Clayton FY 2018 Quarterly Financial Report For the Three Months Ending December 31, 2017 All Funds Amended Budget Final Actual Actual Thru December Original Budget Amended Budget Actual Thru December % of CY Budget Received/ Expended $ Over (Under) 1st Quarter Prior Year Revenue General Fund 25,033,569

25,004,743

6,225,853

26,717,335

6,517,611

24.4% 291,758

Sewer Lateral Fund 92,060

93,918

61,120

95,168

55,159

58.0% (5,961)

Special Business District Fund* 523,952

521,250

137,983

485,947

39,052

8.0% (98,931)

Equipment Replacement Fund 160,188

202,321

62,645

210,758

280,864

40,480

14.4% (22,165)

Capital Improvement Fund 7,356,684

7,538,074

765,594

10,239,972

7,363,472

876,516

11.9% 110,922

Debt Service Funds 2,384,421

2,422,692

1,035,081

2,385,409

884,370

37.1% (150,711)

Total Revenue 35,550,874

35,782,998

8,288,275

40,134,589

37,328,195

8,413,188

22.5% 124,913

Transfers‐in 7,774,754

7,774,545

1,056,010

7,478,486

8,184,183

1,834,810

22.4% 778,800

Total Revenue & Transfers‐in 43,325,628

43,557,543

9,344,285

47,613,075

45,512,378

10,247,998

22.5% 903,714

Expenditures General Fund 25,190,205

24,661,534

5,310,687

26,793,145

26,808,612

5,609,881

20.9% 299,195

Sewer Lateral Fund 125,800

125,721

11,150

105,000

17,527

16.7% 6,377

Equipment Replacement Fund 1,574,647

1,366,606

367,280

2,433,764

2,592,935

300,099

11.6% (67,182)

Capital Improvement Fund 8,232,025

8,427,354

716,379

11,042,708

9,485,715

495,555

5.2% (220,825)

Debt Service Funds 4,781,119

4,772,530

1,492,065

4,393,744

1,496,801

34.1% 4,736

Total Expenditures 39,903,796

39,353,745

7,897,562

44,768,361

43,386,006

7,919,862

18.3% 22,301

Transfers‐out 7,774,754

7,774,545

1,056,010

7,478,486

6,772,789

1,834,810

27.1% 778,800

Total Expenditures & Transfers‐out 47,678,550

47,128,290

8,953,571

52,246,847

50,158,795

9,754,672

19.4% 801,101

Surplus (Deficit) (4,352,922)

(3,570,747)

390,713

(4,633,772)

(4,646,417)

493,326

[‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐FY 2017‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐] [‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐FY 2018‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐] *Expenditures related to Economic Development and Events are recorded in the General Fund while revenue is recorded in the Special Business District Fund, with transfers out to the General Fund supporting the expenditures. 33

City of Clayton FY 2018 Quarterly Financial Report For the Three Months Ending December 31, 2017 General Fund Amended Budget Final Actual Actual Thru December Original Budget Amended Budget Actual Thru December Budget Received / Expended $ Over (Under) 1st Quarter Prior Year Revenue & Transfers‐in Revenue Property Taxes 6,385,040

6,404,536

2,587,120

6,114,050

2,018,077

33.0% (569,043)

Licenses, Permits & Fees 2,129,590

2,145,451

462,625

2,773,345

952,311

34.3% 489,685

Sales Tax 4,255,519

4,252,769

872,711

4,985,765

844,510

16.9% (28,201)

Utilities 5,288,831

5,301,493

1,223,970

5,436,899

1,314,874

24.2% 90,904

Intergovernmental 1,308,728

1,279,403

188,661

1,540,249

253,387

16.5% 64,725

Parks & Recreation 1,083,232

1,050,057

115,107

1,172,110

125,042

10.7% 9,936

Fines & Forfeitures 1,356,600

1,380,626

245,666

1,427,322

374,657

26.2% 128,991

Parking 2,243,455

2,256,023

394,417

2,300,824

463,032

20.1% 68,614

Miscellaneous 982,574

934,385

135,575

966,771

171,722

17.8% 36,148

Total Revenue 25,033,569

25,004,743

6,225,853

26,717,335

6,517,611

24.4% 291,758

Transfers‐in 1,458,637

1,458,637

364,658

1,973,502

493,377

25.0% 128,719

Total Revenue & Transfers‐in 26,492,206

26,463,380

6,590,511

28,690,837

7,010,988

24.4% 420,477

Expenditures & Transfers‐out Expenditures Personnel Services 16,908,760

16,777,607

3,857,988

18,035,995

18,001,112

4,108,302

22.8% 250,315

Contractual Services 6,755,494

6,449,912

1,222,345

7,152,806

7,173,556

1,261,118

17.6% 38,773

Commodities 1,210,867

1,144,333

203,728

1,279,183

207,940

16.3% 4,212

Programs 211,264

202,201

23,626

214,491

21,657

10.1% (1,970)

Capital Outlay 103,820

87,481

3,000

110,670

140,270

10,864

7.7% 7,864

Total Expenditures 25,190,205

24,661,534

5,310,687

26,793,145

26,808,612

5,609,881

20.9% 299,195

Transfers‐out 1,732,068

1,732,068

381,508

1,864,563

498,943

26.8% 117,435

Total Expenditures & Transfers‐out 26,922,273

26,393,602

5,692,195

28,657,708

28,673,175

6,108,824

21.3% 416,630

Surplus (Deficit) (430,067)

69,778

898,316

33,129

17,662

902,164

General Fund Expenditures by Department Amended Budget Final Actual Actual Thru December Original Budget Amended Budget Actual Thru December % of Budget Received / Expended $ Over (Under) 1st Quarter Prior Year Expenditures & Transfers‐out Expenditures Board of Aldermen & City Clerk 89,830

89,243

11,943

96,622

12,283

12.7% 340

City Manager 585,169

560,837

102,017

599,167

598,937

98,317

16.4% (3,700)

Economic Development 581,815

536,539

80,247

595,116

593,681

81,583

13.7% 1,336

Finance & Administration 2,332,531

2,226,309

411,117

2,727,969

2,721,017

504,300

18.5% 93,183

Planning & Development 1,063,955

1,055,685

215,513

1,166,730

1,162,748

221,616

19.1% 6,103

Police 6,514,943

6,471,588

1,564,735

6,994,481

7,005,245

1,583,447

22.6% 18,712

Fire 4,772,048

4,758,787

1,025,509

5,002,461

5,006,419

1,163,094

23.2% 137,585

Public Works 6,430,916

6,206,984

1,237,963

6,490,371

6,510,122

1,275,803

19.6% 37,840

Parks & Recreation 2,344,471

2,307,668

410,871

2,668,217

2,661,810

512,903

19.3% 102,031

Insurance 474,527

447,894

250,771

452,011

156,535

34.6% (94,236)

Total Expenditures 25,190,205

24,661,534

5,310,687

26,793,145

26,808,612

5,609,881

20.9% 299,195

Transfers‐out 1,732,068

1,732,068

381,508

1,864,563

498,943

26.8% 117,435

Total Expenditures & Transfers‐out 26,922,273

26,393,602

5,692,195

28,657,708

28,673,175

6,108,824

21.3% 416,630

[‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐FY 2017‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐] [‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐FY 2017‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐] The General Fund accounts for all revenue and expenditures associated with the traditional services provided by the Clayton City government. [‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐FY 2018‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐] [‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐FY 2018‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐] 34

City of Clayton FY 2018 Quarterly Financial Report For the Three Months Ending December 31, 2017 Sewer Lateral Fund Amended Budget Final Actual Actual Thru December Original Budget Amended Budget Actual Thru December Budget Received / Expended $ Over (Under) 1st Quarter Prior Year Revenue & Transfers‐in Revenue Sewer Lateral Fees 91,500

93,013

60,973

93,947

54,963

58.5% (6,010)

Interest Income 560

905

147

1,221

196

16.1% 49

Total Revenue 92,060

93,918

61,120

95,168

55,159

58.0% (5,961)

Transfers‐in ‐

‐

Total Revenue & Transfers‐in 92,060

93,918

61,120

95,168

55,159

58.0% (5,961)

Expenditures & Transfers‐out Expenditures Sewer Lateral Expenditures 125,800

125,721

11,150

105,000

17,527

16.7% 6,377

Total Expenditures 125,800

125,721

11,150

105,000

17,527

16.7% 6,377

Transfers‐out ‐

‐

Total Expenditures & Transfers‐out 125,800

125,721

11,150

105,000

17,527

16.7% 6,377

Surplus (Deficit) (33,740)

(31,803)

49,970

(9,832)

37,632

Special Business District Fund Amended Budget Final Actual Actual Thru December Original Budget Amended Budget Actual Thru December Budget Received / Expended $ Over (Under) 1st Quarter Prior Year Revenue & Transfers‐in Revenue Property Tax 482,239

479,146

137,813

448,205

38,565

8.6% (99,248)

Investment Income 975

1,737

169

1,875

486

25.9% 317

Miscellaneous 40,738

40,367

‐

35,867

‐

0.0% ‐

Total Revenue 523,952

521,250

137,983

485,947

39,052

8.0% (98,931)

Transfers‐in ‐

‐

Total Revenue & Transfers‐in 523,952

521,250

137,983

485,947

39,052

8.0% (98,931)

Transfers‐out 424,952

424,952

106,238

564,504

141,126

25.0% 34,888

Surplus (Deficit) 99,000

96,298

31,745

(78,557)

(102,074)

[‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐FY 2017‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐] The Sewer Lateral Fund provides funding to residents for all or a portion of the cost of certain repairs of defective sewer lateral lines on all residential property having six or fewer dwelling units. This fund provides for a portion of the economic development activities in the downtown area including capital improvements, promotion of the area through marketing and advertising, and efforts related to attraction and/or retention of businesses. Expenditures related to Economic Development and Events are recorded in the General Fund, while revenue is recorded in the Special Business District Fund, with transfers out to the General Fund supporting these items. [‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐FY 2017‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐] [‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐FY 2018‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐] [‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐FY 2018‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐] 35

City of Clayton FY 2018 Quarterly Financial Report For the Three Months Ending December 31, 2017 Equipment Replacement Fund Amended Budget Final Actual Actual Thru December Original Budget Amended Budget Actual Thru December % of Budget Received / Expended $ Over (Under) 1st Quarter Prior Year Revenue & Transfers‐in Revenue Gain/Loss on Sale of Assets 95,982

106,700

56,700

160,538

204,398

30,000

14.7% (26,700)

Interest Income 37,806

33,127

‐

50,220

10,480

20.9% 10,480

Miscellaneous 26,400

62,495

5,945

‐

26,246

‐

(5,945)

Total Revenue 160,188

202,321

62,645

210,758

280,864

40,480

14.4% (22,165)

Transfers‐in 1,351,149

1,351,149

337,782

1,820,837

455,217

25.0% 117,435

Total Revenue & Transfers‐in 1,511,337

1,553,470

400,427

2,031,595

2,101,701

495,697

23.6% 95,270

Expenditures & Transfers‐out Expenditures Technology Projects 106,017

100,213

31,834

806,714

27,123

3.4% (4,711)

Vehicles and Equipment 1,365,612

1,163,376

309,692

1,524,032

1,683,203

247,222

14.7% (62,470)

Debt Payment ‐ Ladder Truck Loan 103,018

103,018

25,754

103,018

25,754

25.0% ‐

Total Expenditures 1,574,647

1,366,606

367,280

2,433,764

2,592,935

300,099

11.6% (67,182)

Transfers‐out ‐

‐

Total Expenditures & Transfers‐out 1,574,647

1,366,606

367,280

2,433,764

2,592,935

300,099

11.6% (67,182)

Surplus (Deficit) (63,310)

186,864

33,147

(402,169)

(491,234)

195,599

The Equipment Replacement Fund establishes a "sinking" or reserve account for the systematic replacement of all capital vehicles and large equipment. The net replacement cost for each item is divided by its useful life, resulting in an annual amount to be budgeted and transferred to this fund for the replacement of the item. [‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐FY 2017‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐] [‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐FY 2018‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐] 36

City of Clayton FY 2018 Quarterly Financial Report For the Three Months Ending December 31, 2017 Amended Budget Final Actual Actual Thru December Original Budget Amended Budget Actual Thru December % of Budget Received / Expended $ Over (Under) 1st Quarter Prior Year Revenue & Transfers‐in Revenue Capital Improvement Sales Tax 1,310,108

1,308,815

328,934

1,279,582

333,123

26.0% 4,189

Stormwater & Parks Sales Tax 1,540,418

1,539,782

386,981

1,505,391

391,910

26.0% 4,928

Road & Bridge Tax 897,400

900,496

396,134

892,784

335,124

37.5% (61,010)

Grants & Donations 3,564,896

3,745,420

(360,603)

1,747,409

(192,762)

‐11.0% 167,841

Interest Income/Other 36,260

38,369

8,956

31,506

8,318

26.4% (638)

Use of Bond Proceeds ‐

‐

4,776,500

1,900,000

‐

0.0% ‐

Contributions/Special Assessments 7,602

5,192

6,800

804

11.8% (4,388)

Total Revenue 7,356,684

7,538,074

765,594

10,239,972

7,363,472

876,516

11.9% 110,922

Transfers‐in 2,562,772

2,562,772

353,570

1,549,684

2,255,381

345,135

15.3% (8,435)

Total Revenue & Transfers‐in 9,919,456

10,100,846

1,119,164

11,789,656

9,618,853

1,221,651

12.7% 102,488

Expenditures & Transfers‐out Expenditures 8,232,025

8,427,354

716,379

11,042,708

9,485,715

495,555

5.2% (220,825)

Transfers‐out 3,323,688

3,323,479

258,420

3,543,461

893,332

25.2% 634,912

Total Expenditures & Transfers‐out 11,555,713

11,750,833

974,799

14,586,169

13,029,176

1,388,887

10.7% 414,087

Surplus (Deficit) (1,636,257)

(1,649,986)

144,364

(2,796,513)

(3,410,323)

(167,236)

FY 2017 Amended Budget FY 2017 Final Actual FY 2018 Original Budget FY 2018 Amended Budget FY 2018 Expended YTD % of Budget Received / Expended Projects Street Resurfacing ‐ General 7,200

‐

150,000

‐

Street Resurfacing ‐ Bond Funded 2,540,900

2,483,966

1,869,471

2,541,918

298,008

11.7% Traffic Signal/Signage Improvements 325,014

324,845

‐

130,000

‐

0.0% Streetscape Improvements ‐

‐

50,000

‐

0.0% Microsurfacing ‐

‐

40,000

‐

0.0% Street Lighting ‐ Bond Funded 1,750

1,750

‐

33,250

3,500

10.5% Curb & Sidewalks 75,000

71,266

158,500

161,010

(4,200)

‐2.6% Facility Improvements 719,600

611,184

4,447,500

2,052,300

9,467

0.5% Shaw Park Ice Rink 410,000

409,670

2,320,000

‐

0.0% Shaw Park Projects 3,751,022

4,113,575

600,000

(285,786)

‐47.6% Oak Knoll Park Projects 35,600

37,260

636,000

321

0.1% DeMun Park ‐

‐

300,000

‐

0.0% Ballfields 176,000

183,831

320,000

320,636

100.2% Total Expenditures* 8,042,086

8,237,347

10,891,471

9,334,478

341,946

3.7% FY 2018 Budgeted Capital Expenditures *This list of capital expenditures only includes projects underway in FY 2018. It does not include projects that were completed in FY 2017. Capital Improvement Fund The Capital Improvement Fund earmarks funds for specific capital improvement and infrastructure needs. [‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐FY 2017‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐] [‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐FY 2018‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐] 37

City of Clayton FY 2018 Quarterly Financial Report For the Three Months Ending December 31, 2017 Debt Service Funds This summary provides information on all of the City's Debt Service Funds. Amended Budget Final Actual Actual Thru December Original Budget Amended Budget Actual Thru December % of Budget Received / Expended $ Over (Under) 1st Quarter Prior Year Revenue & Transfers‐in Revenue 2009 A/B Bond Issue 1,242,231

1,257,121

555,864

1,258,363

382,882

30.4% (172,982)

2011 Bond Issue ‐

100.0% 10

2014 General Obligation Bonds 1,132,581

1,155,445

479,021

1,119,397

501,427

44.8% 22,407

2014 Special Obligation Refunding Bonds 9,609

10,105

190

7,559

0.6% (146)

Total Revenue 2,384,421

2,422,692

1,035,081

2,385,409

884,370

37.1% (150,711)

Transfers‐in From General Fund For 2014 S.O. Refunding Bonds 112,193

112,193

‐

‐ ‐

From Capital Improvement Fund For 2011 Issue 654,913

654,704

‐

652,863

541,081

82.9% 541,081

For 2014 S.O. Refunding Bonds 1,635,090

1,635,090

‐

1,481,600

‐

0.0% ‐

Total Transfers‐in 2,402,196

2,401,987

‐

2,134,463

541,081

25.3% 541,081

Total Revenue & Transfers‐in 4,786,617

4,824,679

1,035,081

4,519,872

1,425,451

31.5% 390,370

Expenditures & Transfers‐out Expenditures 2009 A/B Bond Issue 1,227,768

1,225,434

948,734

1,256,543

955,534

76.0% 6,800

2011 Bond Issue 654,913

654,704

543,331

652,863

541,267

82.9% (2,065)

2014 General Obligation Bonds 997,138

994,115

‐

1,005,738

‐

0.0% ‐

2014 Special Obligation Refunding Bonds 1,901,300

1,898,277

‐

1,478,600

‐

0.0% ‐

Total Expenditures 4,781,119

4,772,530

1,492,065

4,393,744

1,496,801

34.1% 4,736

Transfers‐out 2011 Issue for Capital Projects ‐

‐

2014 G.O. Issue for Capital Projects 2,294,046

2,294,046

309,844

1,505,958

800,261

301,409

37.7% (8,435)

Total Transfers‐out 2,294,046

2,294,046

309,844

1,505,958

800,261

301,409

37.7% (8,435)

Total Expenditures & Transfers‐out 7,075,165

7,066,576

1,801,909

5,899,702

5,194,005

1,798,209

34.6% (3,699)

Surplus (Deficit) (2,288,548)

(2,241,897)

(766,828)

(1,379,830)

(674,133)

(372,758)

[‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐FY 2017‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐] [‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐FY 2018‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐] 38

10 N. Bemiston Avenue Clayton, MO 63105

REQUEST FOR BOARD ACTION TO:

MAYOR SANGER; BOARD OF ALDERMEN FROM:

CRAIG S. OWENS, CITY MANAGER

JANET K. WATSON, DIRECTOR OF FINANCE & ADMINISTRATION DATE:

OCTOBER 24, 2017 SUBJECT: RESOLUTION - DECLARING THE INTENT TO REIMBURSE ITSELF FROM BOND PROCEEDS FOR EXPENDITURES IN RELATION TO THE CONSTRUCTION OF A MULTI-USE RECREATIONAL FACILITY

The City plans to issue bonds in the near future to fund the Shaw Park multi-use recreational facility which will include an ice rink. The City will be expending funds soon on demolition and pre- construction items and the City would like to be reimbursed for those costs The attached ordinance will allow the City to be reimbursed for costs incurred prior to the bond issuance once bond proceeds are received.

Recommended Action: Staff recommends approval of the resolution to reimburse itself from bond proceeds for expenditures in relation to the construction of the multi-use recreational facility.

RESOLUTION NO. 18-05

A RESOLUTION DETERMINING THE INTENT OF THE CITY OF CLAYTON, MISSOURI, TO REIMBURSE ITSELF FOR CAPITAL EXPENDITURES IN CONNECTION WITH A NEW MULTI- USE RECREATIONAL FACILITY

WHEREAS, the City of Clayton, Missouri (the “City”) plans to issue bonds or other obligations (the “Obligations”) for a new multi-use recreational facility (“the Project”); and

WHEREAS, the City has and will experience capital expenditures in connection with the construction, furnishing and equipping of the Project prior to and after the issuance of the Obligations; and

WHEREAS, the City desires to be reimbursed for the incurred capital expenditures in connection with the Project from the proceeds of said Obligations upon issuance.

BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF CLAYTON, MISSOURI, AS FOLLOWS:

Section 1. The City of Clayton, Missouri has incurred capital expenditures in connection with construction, furnishing and equipping the Project and may incur additional capital expenditures in connection with the Project on and after the date hereof. The City intends to reimburse itself for such expenditures with the proceeds of the Obligations to be issued by the City. The maximum net proceeds of the Obligations expected to be issued for the Project will be approximately $9,000,000.

Section 2. This Resolution shall be in full force and effect from and after its passage.

PASSED by the Board of Aldermen of the City of Clayton, Missouri, this 13th day of March 2018.

________________________________

Mayor

ATTEST:

______________________________ City Clerk

Page 1 of 2

City Manager 10 N. Bemiston Avenue Clayton, MO 63105

REQUEST FOR BOARD ACTION TO:

MAYOR SANGER; BOARD OF ALDERMEN FROM:

CRAIG OWENS, CITY MANAGER (CSO)

PAUL V. MERCURIO, ASSISTANT FIRE CHIEF/FIRE MARSHAL

DATE:

MARCH 13, 2018 SUBJECT: ORDINANCE – APPROVING A FIRE HYDRANT RELOCATION ON CLAYTON ROAD (6701 CLAYTON ROAD)

A new fire hydrant on the north side of Clayton Road, in front of 6701, will be installed per Missouri American Water requirements. The hydrant is to be installed on the existing 12 inch water main. This action is being requested by Missouri American Water Company.

Missouri American Water Company is installing a new water main along Clayton Road and elected to relocate an existing hydrant located on the south side of Clayton Road, in the City of Richmond Heights, to the north side into the City of Clayton.

RECOMMENDATION: To approve the ordinance authorizing the installation of the fire hydrant for the North side of Clayton Road, in front of 6701. 41

Page 2 of 2 BILL NO. 6661

ORDINANCE NO.

AN ORDINANCE PROVIDING FOR THE APPROVAL OF THE INSTALLATION OF A NEW FIRE HYDRANT ON THE NORTH SIDE OF CLAYTON ROAD, IN FRONT OF 6701 ___________________________________________________________________________

BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF CLAYTON, MISSOURI, AS FOLLOWS:

Section 1. The Missouri American Water Company is hereby authorized to install one fire hydrant on the north side of Clayton Road in front of the address known as 6701 Clayton Road. The hydrant is to be installed on the existing 12-inch water main.

Section 2. The exact location of the fire hydrant shall be approved by the Chief of the Fire Department prior to installation.

Section 3. All work is to be done under the supervision of the Director of Public Works or his representative.

Section 4. This ordinance shall be in full force and effect from and after the date of adoption by the Board of Aldermen.

Adopted this 13th day of March 2018.

____________________________

Mayor

ATTEST:

__________________________ City Clerk

Document

March 13, 2018 — Meeting Minutes