Chapman, the Clayton Century Foundation, and the City of Clayton to Fund Maintenance of Chapman Plaza and Gardens in Shaw Park for the first time by title only. The motion passed unanimously on a voice vote.

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02-27-18 BOA Minutes February 27, 2018 Page 4 of 6 Minutes are recorded based on Robert’s Rules of Order Newly Revised, 11th, 2013 Edition Motion made by Alderman Winings that the Board give unanimous consent to the consideration for adoption of Bill No. 6659 on the day of its introduction. Alderman Boulton seconded.

The motion passed unanimously on a voice vote.

Alderman Winings introduced Bill No. 6659, an ordinance to consider approving a Charitable Maintenance Agreement for Chapman Plaza to be read for the second time by title only. Alderman Boulton seconded.

City Attorney O’Keefe reads Bill No. 6659, an Ordinance Approving a Charitable Maintenance Agreement Between the Barry-Wehmiller Group, Inc., the Chapman Family Foundation, Robert H. Chapman, the Clayton Century Foundation, and the City of Clayton to Fund Maintenance of Chapman Plaza and Gardens in Shaw Park for the second time by title only.

The motion passed on a roll call vote: Alderman Winings – Aye; Alderman Boulton– Aye; Alderman Berger – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; Alderman Harris – Aye; and Mayor Sanger – Aye. The bill, having received majority approval was adopted and became Ordinance No. 6525 of the City of Clayton.

A MOTION TO CONSIDER APPROVING THE DESTRUCTION OF RECORDS It is the recommended guideline of the Secretary of State to formally approve the disposition of records at the Board of Aldermen level. The following department is proposing to dispose of the records listed:

Parks and Recreation 1 box, containing the following records:  FY08 CRSWC Invoices from Clayton School District  FY08 – FY09 Merchant Chargeback Reports  FY03 – FY04 CRSWC Expired Insurance Policies  FY00 – FY09 CRSWC Inactive Preferred Caterers  FY00 – FY03 Extra Copies of CRSWC Audit Reports 3 boxes, containing the following records:  FY10 Center membership terminations  FY10 Shaw Park Aquatic Center membership applications and receipts  FY10 Parks and Recreation Department Purchase Orders 14 boxes, containing the following records:  FY11 Parks and Recreation Daily Cash Reconciliations  FY11 Center membership terminations  FY11 Program Registration Receipts  FY11 Signed Rental Contracts – Shaw Park and Oak Knoll Park  FY11 Outdoor Facility Pass Receipts – Pool, Ice Rink, Tennis Center  FY11 Part Time Employee Parks & Rec. Administration Department Timesheets, Absence Requests and Sub Forms  FY11 Advantage Card applications and receipts  FY11 Kid Center Reservation Sheets  FY11 Short Term Center Memberships – 30 Day, 7 Day, Groupon 12 boxes, containing the following records:  FY12 Daily Cash Reconciliations 7

The following department is proposing to dispose of the records listed:

Parks and Recreation 1 box, containing the following records:  FY08 CRSWC Invoices from Clayton School District  FY08 – FY09 Merchant Chargeback Reports  FY03 – FY04 CRSWC Expired Insurance Policies  FY00 – FY09 CRSWC Inactive Preferred Caterers  FY00 – FY03 Extra Copies of CRSWC Audit Reports 3 boxes, containing the following records:  FY10 Center membership terminations  FY10 Shaw Park Aquatic Center membership applications and receipts  FY10 Parks and Recreation Department Purchase Orders 14 boxes, containing the following records:  FY11 Parks and Recreation Daily Cash Reconciliations  FY11 Center membership terminations  FY11 Program Registration Receipts  FY11 Signed Rental Contracts – Shaw Park and Oak Knoll Park  FY11 Outdoor Facility Pass Receipts – Pool, Ice Rink, Tennis Center  FY11 Part Time Employee Parks & Rec. Administration Department Timesheets, Absence Requests and Sub Forms  FY11 Advantage Card applications and receipts  FY11 Kid Center Reservation Sheets  FY11 Short Term Center Memberships – 30 Day, 7 Day, Groupon 12 boxes, containing the following records:  FY12 Daily Cash Reconciliations 7

02-27-18 BOA Minutes February 27, 2018 Page 5 of 6 Minutes are recorded based on Robert’s Rules of Order Newly Revised, 11th, 2013 Edition  FY12 Sports Files – Waivers, Rosters  FY12 Program Registration Receipts  FY12 Part Time Employee Parks & Rec. Administration Department Timesheets, Absence Requests and Sub Forms  FY12 Parks and Recreation Department Purchase Orders  2012 Kid Center Reports  FY12 Advantage Card applications and receipts  FY12 Outdoor Facility Pass Receipts – Pool, Ice Rink, Tennis Center  FY12 Center membership terminations  FY12 Short Term Center Memberships – 30 Day, 7 Day, Groupon

Motion made by Alderman Winings to approve the destruction of records as listed. Alderman Boulton seconded.

The motion passed unanimously on a voice vote.

OTHER

Alderman Boulton reported on the following:  All that Glitters event.  Plan Commission – reviewed proposed hotel proposal for 227 S. Central Avenue site.

Alderman Berger reported on the following:  All that Glitters event – thanks to Sarah Umlauf and volunteers; Gary and Patty Krosch for sponsorship.

Alderman Lintz reported on the following:  St. Louis County Municipal League – Pat Kelly provided a legislative update. o Bill to eliminate municipalities from issuing occupancy permits. o Bill regarding municipalities to submit financial (vendor) information. o Bill to choose trash collection services which would require voter approval. o The Missouri House approves the designation of July 7 to be” Missouri Sliced Bread Day.”

Alderman Berkowitz reported on the following:  All that Glitters event.  Clayton High School Student rally against gun violence.

Alderman Harris reported on the following:  Sustainability Committee – Aaron Young, Sustainability Planning Manager, East West Gateway was the guest speaker.  Clayton Chamber of Commerce Annual Awards Dinner – Clayton Century Foundation was the recipient for the Cornerstone Award.

There being no further regular business the meeting was adjourned at 8:30 p.m.

____________________________

Mayor

ATTEST:

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02-27-18 BOA Minutes February 27, 2018 Page 6 of 6 Minutes are recorded based on Robert’s Rules of Order Newly Revised, 11th, 2013 Edition ____________________________ City Clerk

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Page 1 of 3

City Manager 10 N. Bemiston Avenue Clayton, MO 63105

REQUEST FOR BOARD ACTION TO:

MAYOR SANGER; BOARD OF ALDERMEN FROM:

CRAIG S. OWENS, CITY MANAGER

PATTY DEFORREST, DIRECTOR OF PARKS & RECREATION

DATE:

MARCH 13, 2018 SUBJECT: ORDINANCE – APPROVING A CONTRACT WITH GERSHENSON CONSTRUCTION CO, INC. FOR THE OAK KNOLL PARK SITE IMPROVEMENTS AND PARKING LOT PROJECT

Bid documents for the Oak Knoll Park Site Improvements and Parking Lot Project were issued on January 3, 2018. The scope of work includes improvements to the entrance of Oak Knoll Park, replacement of the parking lot, installation of lighting, and site improvements along Big Bend Blvd.

We received five responsive bids for this work on February 1, 2018, the results of which are detailed below:

Bidder Bid Gershenson Construction $588,000.00 Byrne & Jones Construction $611,800.00 Gateway DCS $659,450.00 Jackson Building Group, Inc. $665,000.00 KJ Unnerstall Construction $728,200.00

Staff recommends awarding the contract to Gershenson Construction as they are the low bid, have extensive experience in parking lot construction and worked with the City on the Chapman Utility Project in 2016/2017. Their previous work was done on time and within budget.

Funding for this project has been included in the Capital Budget with work scheduled to begin in April and be completed by mid-summer. The total included in the FY18 Capital Budget for this project is $636,000, so the total for this contract with contingency will be slightly lower than that amount. The contractor is aware of the need to work around the two tenants in the park in order to allow for their access throughout construction. City staff has met on numerous occasions with both the Child Center and the Community Foundation who understand that this temporary inconvenience during the project will result in improved parking and site access once the project is complete. We are recommending a contingency of $35,000 or 6% for this project.

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City staff has met on numerous occasions with both the Child Center and the Community Foundation who understand that this temporary inconvenience during the project will result in improved parking and site access once the project is complete. We are recommending a contingency of $35,000 or 6% for this project.

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Page 2 of 3 Over the course of the last month several design adjustments have been made which will result in a reduction in the overall cost for this project. Those changes will be captured in a change order once Gershenson has been awarded the contract.

Recommendation: To approve the Ordinance authorizing the execution of a contract with Gershenson Construction CO in the amount of Five Hundred Eight-eight Thousand Dollars ($588,000.00), plus a contingency of Thirty-five Thousand Dollars ($35,000) for the Oak Knoll Park Site Improvements and Parking Lot Project. 11