Additionally, it includes Design/Build of new lighting utilizing existing poles with one additional new pole with lights. We received six responsive bids for this work on July 7, 2017, the results of which are detailed below:

07-25-17 BOA Minutes July 25, 2017 Page 8 of 10 Bidder Bid Munie Greencare Professionals $394,844.00 Schaefer-Meyer Seed-Sod Division, Inc. $412,727.00 Houska, Inc. $434,807.00 Demien Construction Company $491,977.00 Reinhold Electric, Inc. $529,700.00 Hankins Construction Company $564,949.00

Staff recommends awarding the contract to Munie Greencare Professionals who are the low bid on this project. They have extensive experience in field projects and worked with the City on the 2009 Field 1 & 2 Project as well as the 2015 Newman Green Project.

Funding for this project has been included in the Capital Budget with work scheduled to begin in August and be completed by late fall. The fields will be playable for the spring sports season. The Parks and Recreation Department applied for and received a St. Louis County Municipal Park Grant to offset nearly 80% of the project cost. We are recommending a contingency of $25,000 or 6% for this project.

Recommendation is to approve the ordinance authorizing the execution of a contract with Munie Greencare Professionals in the amount of Three Hundred Ninety-four Thousand Eight Hundred and Forty-four Dollars ($394,844.00), plus a contingency of Twenty-five Thousand Dollars ($25,000) for the Shaw Park Fields 5 & 6 Project.

In response to the Board’s questions, Patty DeForrest stated that the fields are located behind the School Administration Building near the snack bar; the project is scheduled to begin August 14 and open in Spring 2018.

Alderman Berger introduced Bill No. 6624, an ordinance to consider approving a contract for the Shaw Park Fields 5 and 6 to be read for the first time by title only. Alderman Lintz seconded.

City Attorney O’Keefe reads Bill No. 6624, an Ordinance Approving a Contract with Munie Greencare Professionals, Inc. for the Shaw Park Fields 5 & 6 Project for the first time by title only.

The motion passed unanimously on a voice vote.

Alderman Berger moved that the Board give unanimous consent to consideration for adoption of Bill No. 6624 on the day of its introduction. Alderman Lintz seconded.

The motion passed unanimously on a voice vote.

Alderman Berger introduced Bill No. 6624, an ordinance to consider approving a contract for the Shaw Park Fields 5 and 6 to be read for the second time by title only. Alderman Lintz seconded.

City Attorney O’Keefe reads Bill No. 6624, an Ordinance Approving a Contract with Munie Greencare Professionals, Inc. for the Shaw Park Fields 5 & 6 Project for the second time by title only.

The motion passed on a roll call vote: Alderman Berger– Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; Alderman Harris – Aye; and Mayor Sanger – Aye. The bill was adopted and became Ordinance No. 6492 of the City of Clayton.

The motion passed on a roll call vote: Alderman Berger– Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; Alderman Harris – Aye; and Mayor Sanger – Aye. The bill was adopted and became Ordinance No. 6492 of the City of Clayton.

07-25-17 BOA Minutes July 25, 2017 Page 9 of 10 AN ORDINANCE TO CONSIDER ESTABLISHING A CHARTER ADVISORY TASK FORCE

City Manager Owens reported that the purpose of this ordinance is to establish a Charter Advisory Task Force (Task Force). As written, the ordinance includes establishing an interim committee to review the following areas of the Clayton City Charter:

Alderman Lintz seconded. City Attorney O’Keefe reads Bill No. 6625, an Ordinance Creating a Charter Advisory Task Force to Study the Clayton City Charter and to Make Recommendations to the Board of Aldermen Regarding Possible Amendments for the second time by title only. The motion passed on a roll call vote: Alderman Berger– Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; Alderman Harris – Aye; and Mayor Sanger – Aye. The bill was adopted and became Ordinance No. 6493 of the City of Clayton. A MOTION TO CONSIDER SETTING PUBLIC HEARINGS FOR CONSIDERATION OF THE PROPOSED PROPERTY TAX LEVIES FOR TAX YEAR 2017 (FY 2018) AND THE FY2018 OPERATING AND CAPITAL IMPROVEMENT BUDGET

City Manager Owens reported that on July 6, the Board of Aldermen received the City Manager’s proposed Fiscal Year 2018 (FY 2018) Operating and Capital Improvement Budget. The City is just now receiving assessed valuation information from St. Louis County for calculating the 2017 (FY 2018) property taxes. As part of the property tax and budget process, the Board is required to hold a public hearing to seek public input prior to formal adoption.

07-25-17 BOA Minutes July 25, 2017 Page 10 of 10

Staff is recommending that a public hearing be scheduled for August 22, 2017, at 7:00 p.m. at the regular Board of Aldermen meeting for both the property tax levy hearing, and also the FY 2018 budget hearing.

Recommendation is to approve a motion scheduling a public hearing on August 22, 2017, at 7:00 p.m. to receive public comment on the proposed Tax Year 2017 (FY 2018) property tax levies and the proposed Fiscal Year 2018 Operating and Capital Improvement Budget.

Alderman Berger moved to set the Public Hearing Date for the FY2018 Budget and the proposed Property Tax Levies for tax year 2017. Alderman Lintz seconded.

The motion passed unanimously on a voice vote.

Other

Alderman Berger commented that he visited Shaw Park Pool today and saw a number of different groups utilizing the facility; it is a great asset to the City.

City Manager Owens reported that staff has drafted a new Resident Guide for the Board’s review; a copy has been provided.

Mayor Sanger reported that today during the Chamber of Commerce event someone was choking and that they received immediate assistance where the Heimlich Maneuver was performed, thankfully with positive results.

There being no further business the meeting was adjourned at 7:58 p.m.

____________________________

Mayor

ATTEST:

____________________________ City Clerk