April 16, 2025

Machine-generated transcript — may contain errors.

Thank you. Thank you. Thank you. Thank you.

I'd like to call the meeting to order. Adquite notice has been given. If, Chris, you'd like to call the motion to approve the agenda. I move that we approve the agenda as posted.

Second. All those in favor? Aye. Any opposed?

Okay, the motion passes. So tonight is a little bit of a different agenda because we have election results and officers to swear in. So, I'm going to hand it over. Okay.

As permitted under Missouri State Statute Section 115.124, the School District of Clayton did not need to hold an election on April 8, 2025. The district published the required notice under Section 115.127.5 RSMO. The number of candidates who filed equaled the number of open positions. The district had two three-year terms and one one-year unexpired term.

Incumbents Chris Wynn and Ben Beinfeld filed for the three-year terms, and incumbent Stacey Seawalk filed for the unexpired one-year term. Chris Wynn's and Ben Beinfeld's terms will expire in 2028, and Stacey Seawalk's term will expire in 2026. Chris Wynn, Ben Beinfeld, and Stacey Seawalk will take the oath of office tonight. Okay, do you want to read the motion to adjourn?

I move that the Board of Education adjourn the current board's idea. Okay. Second. Okay, all those in favor?

Aye. Okay, any opposed? Okay, motion passes. So we've adjourned so that we can now head into swearing in of the new officers.

Thank you. Thank you Spervantage of Education Proposition O levy agenda motion carried Superintendent, Board of Education, Proposition O, levy, agenda, motion carried. Superintendent, Board of Education, Proposition O, levy, agenda, motion carried. Superintendent, Board of Education, Proposition O, levy, agenda, motion carried.

Superintendent, Board of Education, Proposition O, levy, agenda, motion carried. Superintendent, Board of Education, Proposition O, levy, agenda, motion carried. Superintendent, Board of Education, Proposition O, levy, agenda, motion carried. Spervantage of Education, Proposition O, levy, agenda, motion carried.

We will now move to the portion of the meeting where we're going to elect our officers for the Board of Education. And the first office that we are going to be electing is for Board President. So I am going to open the floor for nominations. And if all I ask is when you nominate someone, if you could just give us a few reasons as to why you're nominating that individual, that would be wonderful so we can hear that.

So I now open the floor for nominations for the board president seat. I would like to nominate Stacey Seawalk. The reason I would like to nominate Stacey is because she has been a very strong committed member of this board for six years now She is extremely knowledgeable about the many things the many challenges and the many things that a board faces because of her experience And this past year, she has stepped up even greater as a leader by being our board president. I can tell as a board member how important that's been to us as a group and have been extremely appreciative of that leadership.

So I would love to see it continue for another year. Thank you, Chris. Stacy, do you accept the nomination? Yes, I accept the nomination.

And I would love to continue being president of this board. I feel like I've done a good job for the past year leading the board. I think I have a good relationship not only with all of you, but with the community, which I think is equally important. Because we are in the middle of this facilities planning, which is a really big project and initiative, I think the continuity of leadership is really important both for the district and for the community's involvement as well.

And I also feel like this one more year of me being on the board is a perfect opportunity for me to be a mentor to some of the board members that are newer and create some kind of succession planning for when I leave. So thank you, Chris, for the nomination. I accept. Are there any other nominations for Board President?

Hearing none, I will close the floor for nominations. All in favor for Stacey Seawalk for Board President? Any opposed? Congratulations, Stacey.

I will gladly hand this over to you now. Thank you. Okay, hold on a second. The next election this evening will be for the office of Vice President of the Board, and nominations are now open for Vice President.

So, as current vice president and knowing what this role has entailed for the last year, I would like to nominate somebody that I think through succession planning is perfectly ready, available and more than capable to take over this position and so I'd like to nominate Jason Groh. I had the treasurer position for a number of years before I had this position And it gives you a little more insight into what the president does and just what the role of the board is, kind of at a different level than Treasurer, and I think you'd be awesome at it. So, I hope you want it. Are there any other nominations?

Okay, hearing no further nominations, nominations Questions are closed. Jason, do you accept the nomination? I do accept the nomination. Thank you.

Okay. Do you want to say anything? Yeah, sure. Sure.

No, I really, I very much appreciate the nomination, and particularly from Kim, who I've grown to really admire and trust as both a colleague on this board and as a friend over the past few years. This has been a really great experience for me, but I really just really believe in the team that we're building here on the Board of Education to work in partnership both under Stacy's leadership and with all of you in this expanded role as Vice President is something that I really look forward to. Superintendent, Board of Education, Proposition O, levy, agenda, motion carried. Has been elected Vice President of the Board.

Congratulations. Okay, the next election this evening will be for the Office of Secretary of the Board. Nominations are now open for Secretary. I would like to nominate Chris Wynn for Secretary, which capacity she already serves in on the Board.

I being the new guy I really been super impressed with Kris and the amount of time and effort and knowledge that she brings to her board role Her effort on committees She really puts in the time and I think that for that I think we all see that in her So for that reason and many more I nominate Chris Wynn for secretary Are there any other nominations for secretary? Chris, do you accept the nomination? I graciously accept the nomination. Thank you so much, Ben.

I'm very happy to take on this role again. I, like Jason, feel really great about this team, and I'm so happy that we are going to continue on with this incredible work under Stacey is in this long-term facilities master plan. It's an incredible time to be on the board, so I very much appreciate it. Great.

We will now proceed to the election. The candidate for secretary is Chris Wynn. All in favor of Chris? Aye.

Any opposed? Okay. Congratulations, Chris. Board Secretary.

And the final election this evening will be for the Office of Treasurer of the Board. Nominations are now open for Treasurer. I would like to nominate Kim Hurst for Treasurer. So I decided to have a little fun with this, not realizing we would have such a live audience.

So I wrote something, and then I put it into chat GPT, and I asked them to write me a poem. Oh, I like that. She's built and grown as COO. She's widely known.

Now, as we shape the facility's master plan, she'll guide the budget as we expand. With proven strength and vision clear, Kim's the treasurer we need this year. So as we plan for what's ahead, let Kim continue where she's led. With heart, with trust, with proven grace, she's the right voice for this place.

I love it. Okay. It's a good thing this is last. You guys don't have to follow that.

Are there any other nominations for treasurer? Kim, do you accept the nomination? Well, how can I say no after that? I mean, that would just be completely ungracious.

No, I will gladly accept the nomination. I've really enjoyed, I've worked with John since he's been here. In fact, I was treasurer when John was interim CFO. Interim has turned into more of a permanent CFO, Thank you, everyone.

I'm going to turn it over to the Board of Education. I know interim all things must come to an end eventually at some point, so as it must for all of us. So if you have ever been interested in the school board, please start coming to our meetings. If you're here tonight, keep coming to our meetings.

We don't serve on the board forever. None of us serve on the board forever, and we're always looking for succession planning even for the roles that we move in and out of. So yes, I happily accept the nomination. Great.

We will now proceed. So nominations are closed. We will now proceed to the election. The candidate for Board Treasurer is Kim Hurst.

All in favor of Kim? Aye. Any opposed? Congratulations, Kim, on becoming Board Treasurer once again.

Okay. And with that, we don't have to read. Okay, no. We will move into...

Stacy, would we like to welcome the new mayor since she's here tonight? We should recognize the new mayor of Clayton is in our audience. We're honored to have you here. I know you're here for your daughter.

It's a pleasure to have you. Yes. Congratulations to Bridget McAndrew who's here tonight. Thank you for your service as well.

And we all look forward to working with you. Thank you. Continuing to work with you. Okay, we are now moving to recognizing our own, and I will first call on Dr.

Kaczewski to present an award to Anna McAndrew. Thank you. Okay, we apologize very quickly. We need to say the Pledge of Allegiance.

This agenda got a little out of order, so I'm sorry. Everyone please join us in the pledge. Okay, thank you. Sorry.

The suspense is terrible. I was going to say I apologize. I didn't do a poem. But I am very excited to introduce Anna McAndrew because she is our Missouri Scholars 100, or RECOGNEE, I guess this year.

The Missouri Scholars 100 is a statewide program that honors 100 of Missouri's top academic students in the graduating class of 2025. This program is sponsored annually by the Missouri Association of Secondary School Principals. The selection is based on a formula using the student's grade point average and ACT or SAT score. The students first met the criteria of an academic decathlon, which had minimum requirements of a 3.75 GPA, a 29 ACT score, or a 1900 SAT score, also a top 10% class rank, and upper level course completion.

Students also must have excellent attendance and display demonstrated leadership in school activities. The student is first nominated by their school principal, and then the nomination is reviewed by a panel of school administrators from across the state. The panel then selects the top 100 students from the group. Over 200 schools nominate their top students each year.

And it is my pleasure to announce that Anna McAndrew was selected as a Missouri 100 Scholar for 2025, where she'll be recognized at a banquet here coming up in a couple weeks that is hosted by the University of Missouri. Thank you. And next, we would like to call on Dr. Murdock from Glen Ridge to recognize Jake Shamal.

All right. All right. He is freaking, it's a lot for him and his teachers, kindergarten, First, second, and third grade are all here to support him. Yes.

All right. Here's my speech, and I'm going to try to make it through without crying. So tonight, I have the incredible honor of recognizing a young man whose kindness, compassion, and leadership have profoundly impacted our school community. And I got permission from the parent to mention the child's name.

She couldn't be here. They were going to try. So we welcomed a new student, Kali, a student with autism, two years ago to our school. For Kali, the transition was especially difficult.

He was adjusting to a new environment and new faces and a new routine. Here I go. Challenges that often left him feeling overwhelmed. Our staff has always surrounded him with love and support, but sometimes the most powerful support doesn't come from adults.

Sometimes it comes from a heart of another child. And that's where Jake Shamal comes in. Without ever being asked, Jake stepped forward. He didn't just notice Kylie, he embraced him.

He sat beside him, he comforted him, and spoke to him in a calm and reassuring way. He walked with him to specials, lunch, and recess, not as a helper, but as a true friend. And the most beautiful part, he never left his side. At recess, when others were focused on their own games, you would hear Jake say, Come on, Khalid, come with me.

Guys, he needs a turn. Let me show you how to play. This wasn't just a one-time act of kindness. This has been two years of unwavering love and friendship.

This year, I saw Jake's compassion turn into courage. One day during indoor recess, a group of students wouldn allow Kiley to join their gang Jake didn ignore it He walked over to me and he advocated for his friend And when they still said no well he walked over to the group when they still said no He came straight to me. He said, Dr. Murdoch, I know that the rule in this classroom is that kids stick with their game the whole time.

They're in indoor recess. But Kali doesn't understand that and they won't let him play. Could you just let them know that it's OK and he can play for one round? Absolutely.

Absolutely. That's the kind of heart Jake has. One that sees, one that speaks up, and one that includes. Because of Jake, Kali just isn't another student.

He's a friend. I've heard him say over and over again, where's my best friend Jake? In many IEP meetings that I have attended over the 20 plus years in education, I have seen parents fight back tears when all they want for their child is just one friend. Thank you.

But because of Jake, their parent doesn't have to say that in the IEP. Even when I called her and told her what I was doing, she started to cry. Jake, you set the example. And because of that, others have followed.

Kali isn't just included by Jake anymore. He's included by the entire third grade class. Jake's kindness extends beyond the classroom. His basketball coach sent me an email and shared that Jake is a joy to coach.

He's hardworking, coachable, and kind. He lifts his teammates on and off the court. And it doesn't stop there. With Jake leading the way, the third graders at Glenridge have learned to look beyond the surface.

They're learning that everyone has something to offer and deserves to belong. Jake doesn't just see the person first, he embraces and values those who may not fit the typical mold. At Clayton, we train our educators to lead with equity, to see and celebrate each student's humanity. It's not easy.

We work at it every day. And yet Jake, at nine years old, lives it every day. As his teacher, Mrs. Nichols said, she sees it firsthand.

She said, Kali is not a project to Jake. He is a true friend. Mrs. Nichols said, just the other day, Kali said, my water levels are running low.

And without missing a beat, Jake said, Kali is thirsty. That's how he says it. And then other students chimed in and said, I like how you said that, Kali. Jake helps Kali find his words when they're hard to find.

He does it so naturally, we sometimes take it for granted. During a recent SafeTouch presentation with the guest teacher, Jake leaned in, quietly rephrasing the presenter's questions to help Kali understand. Later, the presenter pulled Mrs. Nichols aside with tears in her eyes.

She had seen it. She saw the care, the empathy, and the protection Jake provided his friend, and she knew she had just witnessed something very, very special. Each day, Ms. Nichols sees Jake's character shine.

When others outside her classroom recognize it too, it reminds her just how lucky we are all to have someone like him in our community. Jake, you are a leader, a role model, a protector, a true friend, and a great human. Thank you for showing us all what it truly means to be kind. The world in Glen Ridge is better because you're in it.

Let's all give Jake Shamal the recognition he truly deserves. Thank you. . Congratulations to Anna and to Jake and to your families.

Thank you all so much for being here. You do not need to stay for the rest of the board meeting. Before you leave, everybody, there are some special treats in the back in honor of lots of people tonight. So help yourselves before you leave in celebration.

Thank you. Thank you. Thank you. Thank you.

Congrats. Take some treats. Okay. Okay.

Goodbye, everyone. Grab some treats. Okay, moving on. Next agenda item on our board meeting is public participation, and I do believe we have a public comment from Brad Bernstein.

Hi, Brad. Congratulations. Thank you. Brad Bernstein, I went to Clayton schools.

All my siblings did, and my kids did as well. Oh, sorry. My first comment is a shout out to Gina Tark. I am not on my high school graduation committee, but it is my high school reunion this summer, and there's a lot of frustration from the committee to get a tour of the high school.

One called to Gina this week, and with one hour, it was taken care of. I don't know where she came from, but you're very lucky. Second thing, congratulations to the new board members. The only thing I would say, I think you do have a responsibility to have a firm content knowledge of finance, valuation, assessment, listening to the public.

A lot of work can be done. I came only to talk about finances and a little background. I'm losing my voice. I took some notes this afternoon.

So in 2004, there was an operating levy. The fund balance dropped to 20%. In that levy, the public was told $400,000 to $500,000 every year would be committed to technology and facilities. That number, according to Jeff over here, has grown to $800,000 a year.

In 2010, there was a bond issue, 62 cents. It involved major renovations in every building and additions, including the maintenance building and the family center in every grade school. This was a significant amount. A 62-cent levy, correct me if I'm wrong, Kim, but one cent generates $200,000 a year, about.

I mean, I think that it does. So that's what you guys are trying That's $0.62 levy, I think dropped down to $0.50, $0.48, only because your fund balance was so high, by statute, it had to drop. You could have retired the bonds faster, but it's $0.62, and that's what we're talking about when we're talking about this no tax levy. So state statute required you to lower that.

In 2020, there was Proposition E. Again, the fund balance dropped to 20%. It was 56 cents plus 8 cents of Prop C waiver. I questioned this at the Y-Down Middle School Forum.

I think not one board member knew what I was talking about, and maybe Kim did. Maybe. I think she did. Because that, okay, well, so why, we did.

So that levy generated 30% more than the district said they needed because there was an assessment increase of 30%. The Hancock, you guys should all know this, hopefully you will know soon. By the Hancock, it's only every other year, the tax levy will evaluate. So we, you generate more money than we ever imagined.

The tax levy, we volunteered to roll it back 15 cents every year. When I asked at that meeting, was it dropped his first year here because it wasn't in the budget, wasn't evident. You get a proxy waiver, that was 8 cents, now it's 12 cents. You probably could drop that back to 8 cents because you really don't need the money.

I don't think so. The budget in my hour of looking through the books today is $75 million. Your fund balance you have listed, 65%. That's incredible.

Anything over 50% is probably not the right thing to do for the public. The fund balance really isn't 65%. It's probably 70% because you're not, no one's including the capital, $3.5 to $4 million, which really should be included if you're going to be transparent to the public. You have a 75, 70 to 75 fund balance.

That's absolutely incredible. Historically, every maintenance and repair in this district has been done from operating levies, period. Roofs, asphalt, HVAC, chillers, and maybe the sprinklers weren't. It's always been come out of operating levy because your technology and facility amount is almost $800,000 you're generating on that.

My question is, why is the fund balance so high? What the goal of a fund balance What the fiduciary responsibility of the community I mean there really should be a fund balance analysis since the levy passed five years ago Long financial planning I went to one meeting one meeting and I sort of was embarrassed I was confused, talking about no renovations in over 100 years. These schools are so different than when I went and my kids went. There's been major renovations.

There's been improvements. There's been not all the walls have been knocked down. Nothing like when I went to school. So it's false and deceiving to tell the public, in my opinion, that we haven't, the consultants said that.

I mean, there's many renovations. We told the public, the board told the public, when that bond issue was passed in 2010, when those bonds were paid off, the levy would drop. It wasn't even a question about it from God's lips or my ears, whatever it was. And I don't think that's what's happening right now.

And then when I review this, I went to part of the meeting, in my opinion, a new football field, bigger gyms, new windows. I mean, what are we talking about? Our goal is student learning, and we have a fiduciary responsibility to the stakeholders. Yes, there's things that may need to be done.

A lot of the maintenance has been done from operating levy. Maybe you're going to change that. I mean, that's a decision the board has to do. But you have $3.5 million.

I really believe, first of all, if I could see she's done, this is incredible. I think the board can do the same thing. I think you can show the energy, the wisdom. You listen to the public.

You're willing to speak. The board that I was on, not everybody got along with it. Everybody knew what they were doing. You may not have agreed with Omri Price or somebody, but I'll tell you, they knew their stuff.

They knew finding. They knew evaluating. They got it all done to such a high degree. In my limited observation, I think there's clearly a lot of improvement, growth that could be in understanding the numbers.

I thank you for what you do. I think it's time and energy. Congratulations. I think you're lucky when it's not.

It's not in anyone's life. But thank you very much for letting me speak. And this is endless. My youngest sister is a very good friend.

I have a sister 10 years younger than me. You must have a sister 20 years older than you. Yeah. Thank you.

And they're still there, and she's a lovely girl. In public, your sister's incredible. Thank you, Brad. Thank you very much.

Okay. Okay. Okay, as many of you may have heard, former Clayton Superintendent Dr. Don Sente recently passed away.

Dr. Sente served as the superintendent of our district for 15 years, from 1995 to 2010. During his time with the district, he championed initiatives that continue to shape the experiences of our students and our community today. Among his many contributions was the visionary partnership with the city of Clayton that led to the development of our shared center of Clayton, a resource that continues to benefit both our students and the entire community.

He was also an innovator responsible for bringing programs like Project Lead the Way to Clayton High School. Dr. Senti was a true advocate for public education. He believed deeply in the power of education to transform lives and worked hard to ensure that every student received an exceptional learning experience.

On a personal note, Dr. Senti was actually superintendent of Parkway while I was a student in Parkway, so his leadership also influenced my passion and future in education as well. Since I know many of our staff and former students remember him, I just wanted to take a moment this evening on behalf of the board and the district to honor his legacy and extend our deepest sympathies to his family. His impact on our district will not be forgotten.

Thank you. And in some positive news, I also want to share and congratulate that our superintendent, Dr. Nisha Patel, received recently the Pierce Award. Each year, the Missouri Association of School Administrators presents this award to one superintendent in the state of Missouri in recognition of their exceptional leadership and dedication to education.

And this year, Dr. Patel was the state's recipient. We are incredibly proud of Dr. Patel for all that she does to support our students, teachers, and staff.

And we just want to let her know how much we appreciate how she empowers and inspires everyone ...in our school community. The board, I know, all feel so fortunate to work with you. Congratulations. And we have some flowers here for Dr.

Patel and some treats back there to celebrate her, so everyone also help yourself to the treats that we had earlier as well. Congratulations. Thank you. I will hand it over to Dr.

Patel now. Thank you. It was interesting. You know, we have the same slide deck, And so I saw that and I put a comment.

I said, Gina, why is this slide in here? Take it out. Take it out. And she's like, well, you weren't supposed to see that.

So thank you. Thank you. I thought I'd take a few minutes just to give the community an update on the Long Range Facilities Master Plan and where we're headed with that. So tonight, I think it's important for us to share what we've done so far and what we've accomplished and some of the critical next steps that we're about to take.

I wanted to really first and foremost thank Paragon, who actually happens to be in the audience today. I didn't realize you guys both walked in here. But really for all of your work, because the information that you provided us has been invaluable. It's given us a clearer picture of the conditions that our facilities are in, and it's also helped us identify future needs.

So thank you for that. Since the report that they gave us in February, we've had a lot of conversations at the board table. We've had some workshops, board retreats, including even most recently we went to a neighboring school district and did a tour at one of the elementary schools just to see what new innovative spaces look like. And I believe that that has really helped us inform what some of our next steps are going to be that we're going to talk about later today.

One of the things also before we really get into the what of the Long Range Facilities Master Plan is really to talk about why are we even in this journey and why have we spent almost a whole year on some of this work. And I think for me, it all boils down to teaching and learning. What we do in our school district at the heart of what we do is teaching and learning. We have outstanding staff, teachers, building admin that make sure that our students are engaged in 21st century learning.

And our goal when we do that is to make sure that our students have the skills, future ready skills, to make sure that they thrive when they leave our district. And it's all about academic outcomes. And what we have to ensure at the same time is that our facilities are also aligned with that work. So when we talk about 21st century learning, it is different than what it used to be.

Our goal is academic outcomes. First and foremost, and that's what we're known for in the School District of Clayton. So when you look at our facilities, they are aging. And when you look at all of our school buildings, only one, I believe it's White Island Middle School, was built in the 21st century.

One. When our buildings were built, it was a different way of educating our students. It used to be, you know, one size fits all. It used to be education was the teachers at the front of the desk, the front of the room.

Thank you. We have with amazing staff we have, we and the size of our district, we should be able to know every single student and their needs and be able to address those needs and respond to them. So we can do that and we can do that at the best of our ability, but we also need facilities to align with that vision. And so how do we go about doing that?

One of the main things that we're going to do and ask tonight for the board is authorization for us to go ahead and start with a request for qualifications, to partner with architect firms so that we can really dig deeper into what we want to look at next steps. Again, if we want to continue to produce great students with great academic outcomes and continue to be a premier school district, we have to be on this journey. A lot of our neighboring school districts are already addressing their facility needs. And if we want to continue to be competitive not only in the state but in the nation that where we need to go So later today John Brazeal at the board meeting is going to be asking the board for authorization for an RFQ and really to help us find our next partners to help us with that And as a as an admin team and board we have identified three main priority areas The first priority area is Clayton High School and the academic wing there and constructing one for a lot of our CTE programming which is real world experience Thank you.

Through our capital improvement funds. And the second priority was to update and increase our specialized learning programs that give real world opportunities. And that's what this would be at Clayton High School. Another part of Clayton High School that we want to do upgrades to is the auditorium.

And someone may say, why the auditorium? Well, one of the things that we also came up with is we don't have spaces in our district for larger events. The high school is not the only one that uses that auditorium. When you think of all the events at the elementary school and the after school performances and even community events, we have it there.

And the auditorium is an area that we need to invest in. So that's all one of the priorities. The second priority is our athletic facilities. So someone would say, you know, why are we looking at athletics and activities?

And I would say right now we have 60%, roughly 60% of our students at the high school who are involved in a MISHA-sanctioned sport. 60%. And when I look at our fields, and I have said this and I believe this, that our classrooms are not just four walls in a school building. Every spot that you see outside, the playgrounds, the athletic fields, those are all classrooms where our students are learning skills.

And they are learning skills that will help them succeed in life. When you look at research, any student that is involved in an athletic activity or an activity outside the school day, it increases their grade point average. That's why we encourage our students to participate in sports, participate in an activity. So we are, again, investing.

When we invest in athletic fields, we are investing in our students' academic outcomes. It all ties together. Specifically, we're going to look at Y-Down Middle School and Turf. We're going to look at finishing Adzik Field, which we have not done yet.

And then Gay Campus. Gay Campus is probably our most significant investment. And the reason for looking at gay campus further is because is it in the ideal location or do we have an opportunity to really think bigger? And if there's an opportunity to partner with the city and bring it on Clayton High School's campus.

And the reason to do that is number one reason is safety and security. Our students drive there every single day. Some walk there every single day. They go past the family center.

We are, when you think about that idea of safety and security, that's something that we really need to pay attention to. Just last week when we had the storms, we had 10 schools here for a track event at Gayfield. 10. And all of a sudden we had to take shelter.

Steve Hudson gets on the intercom. Our students can go where they can. Do you know how many people complained to Steve Hudson about the visiting team saying, You're sending us inside a bus? So that's our shelter when we're at Gay Field for any event.

We send them in the bus or in their car and wait it out. So imagine if we were able to bring it on campus. We now have a building you can go into for safety reasons. So that's an entire other priority in terms of athletic fields in our district.

And then the third priority, most complex one, is our elementary schools and probably the highest need, too, and the family center. We know that these buildings are aging, but again, I'm going to tie it back to academic outcomes. If we want our students, you just heard an amazing elementary kid, right, third grader. We want to prepare them with future skills We are engaging in 21st century learning We want them to have future ready skills but our facilities don allow us to do that Imagine if you put those amazing, outstanding teachers in an environment that gave them that flexibility.

Imagine what more they can do. Imagine the outcomes that our students would have. And so before we make a huge investment in our current sites, I think it's, it's, we need to do the due diligence to say, okay, is it something we want to invest in in our current sites? Or do we even want to look at other sites?

And that means do we look at other properties? Do we look at land? And how does that work? And before we do that, we also have to have the conversation with our students.

Spervantage of Education, Proposition O, levy, agenda, motion carried. Also, I think one other point with the elementary schools, I think there's so much passion, and rightfully so, to have your neighborhood schools, right? And that's why one of the reasons we want to take our time in this priority area is really investigate what is feasible in the sites that we're in and what is possible in the sites that we're in. We already know that we're in a small area.

So even with investing as much money as we wanted to make it the best facility it can for 21st century learning, it may still not be what it could be. And we talk about being transformative in this district. It's in our strategic plan. We want to go from great to transformational.

I think we have an opportunity here. And we need to be intentional. We need to be purposeful. And yes, we need to look at our finances.

But we can do this. And we're going to be very thoughtful as we do it. So that was our third priority. And then finally, I think I just wanted to let everybody know that providing our amazing staff with the facilities they need for 21st century learning is going to continue to define the future of our country.

Excellent. That we expect. And this is not for our current generation. This is for future generations and generations.

And someone on the board said it, right? That this is not a once in a generation decision. This is a once in a century decision that we're about to make. And I truly believe that.

And again, tonight we're going to start with the RFQ process and ask for a board authorization for that. But we also are committed to being transparent, to continuing to communicate with our community. So, that is just a quick update that I wanted to talk about a little bit more. And then I know John will be here later to go through the RFQ process.

Okay. All right. Lucia. Thank you.

First time I have slides, so I'm very excited. I know. Right as you're about to leave us. Yeah.

But, hey, it's the first time for everything. Okay, so I'd like to start off with a couple of shout-outs. So for Merrimack's chess team delivered an outstanding performance at the Missouri State Chess Championship in Columbia, earning top honors at the March competition. The third grade and under team dominated the competition, securing a first-place victory, With the fifth grade and under team showcased incredible, while the fifth grade and under team showcased incredible skill and determination, bringing home a third place award.

Throughout the event, the students demonstrated exceptional focus, dedication, and sportsmanship. Congratulations to all. Next, Wydown shines at innovation competition for entrepreneurs. Last month, White Island Middle School students showcased their creativity and problem-solving skills at the Innovation Competition for Entrepreneurs in Sedalia, Missouri.

Sedalia. Sedalia. Amazing. Students from Ms.

Baker's 8th grade Exploratorium class and Ms. Blake's 7th grade Exploratorium class took on the challenge of identifying real-life problems Spervantage Spervantage Research prototyping and iteration students refined their concepts before creating final prototypes Then they pitched their ideas Shark Tank style presenting their innovations along with trifold display boards to a panel of judges in a compelling two to three minute presentation Wydon brought an impressive 25 inventions and 38 students to the competition. Out of 54 total inventions presented, nine YDON students advanced to the prestigious top 10 finals to present to a new panel of judges. In a remarkable achievement, YDON students swept the competition.

Congratulations to all the students who participated. We are so proud of their innovation and hard work. CHS DECA, 28 students competed at last month's DECA State Career Development Conference in Kansas City. Led by Catalyst Program Director Justin Hildebrand, their professionalism and performance set new DECA records with over a dozen students qualifying for the International Conference in Orlando this April.

Congratulations to our DECA team. We're proud of your hard work and can't wait to hear how you do in Florida. Next up, our HOSA hounds. We are so proud of our HOSA hounds in their first year competing.

Ten CHS students made it to the State Leadership Conference and six placed in the top five of their events, earning a spot at the international competition this summer. Big thanks to Ms. Murray and Mr. Buck for their guidance.

For those who aren't familiar with HOSA, it's an international organization dedicated to preparing future leaders This is a significant milestone and we want to congratulate them all. Last but very not least, our girls state champion tennis team recently had the honor of representing Clayton on the floor of Missouri State Capitol. After an incredible season, their recognition was a well-deserved celebration of their hard work and achievements. Here's a photo of all who attended.

We are so proud of their success. Amazing. And now for the unscripted part of my student update. So I'd like to mention that over these past couple of weeks, I have met with Captain today, actually, with Glenridge as well, the Y-Down, the Wellness Youth Council at Clayton High School, and I will meet with Merrimack very soon.

So, since I haven't met with Merrimack yet, I'm hoping to group all of the elementary schools together, and I will bring a student update with common threads about the elementary schools, and actually also the Wellness Youth Council for the next board meeting. So, I look forward to doing that. But I would like to talk a little bit about YDOWN. So, okay.

So yes, not yesterday, Wednesday, I met with the Y-Down Student Council for the second time this year, and it was a lovely group. We actually had, I think, three times the amount of people because I was able to go on one of the actual dates that the Y-Down Student Council meets, and so it was incredible to get to meet all of these amazing students interested in student council. I hope they partake in the student board, student advisory at Clayton High School as well when they go up there. But I wanted to bring up some ideas that the Y-Down Council was bringing up to me.

So one of the biggest topics that we talked about was actually pack time, which is 25 minutes at the end of the day for students. And one of the most common threads that was spoken there was that they wished there was a little more structure in terms of not structure. So basically, this time is available for working on homework and getting to meet teachers. But one of the things that was actually talked about most is that it's not really enough time to get started on your homework because you're seeing your friends that you haven't seen in some time.

And another side point that was mentioned was that there was a wish for more time to be able to really connect with students and peers. For example, lunchtime, I'm sure, has come up a lot, especially being only 25 minutes at Y-Down, was, of course, one of the things that was mentioned as a hopeful idea and to maybe expand lunchtime as that has come up a lot. But this really tied into pack time because as it's a longing for a moment to socialize, students were really hoping to see that maybe pack time could evolve into a time where you could spend time with friends. For example, one idea that came up was having, let's say, like the sixth grade wing area.

During pack time, maybe the classes open their doors, and then it's a social time in the middle where you can talk to some friends, and you can meet new people, really engage into your sixth grade. Community, but also if you did have that question on that homework assignment, you could pop into one of the classrooms with the door open and then ask your teacher. So this really allowed for flexibility to be able to use that time to be able to socialize with your friends and also ask a teacher for homework, which is a dynamic that's more seenly known at the Clayton High School with Greyhound time being that flexible moment where you can ask your teachers for help, maybe take up an exam or a quiz that you've been missing, or socialize with your friends. And so this transition would also make it better for the transition up to high school where that freedom is something that's more known and not just like, boom, an hour 15 minute of a lot of freedom and time.

Yeah, so these are some of the threads that came up with Y-Down and definitely had something else. Should have organized this better. Okay, no. Captain Glenridge and Merrimack will be talked about at the next student update, and as well with the Wellness Youth Council, but I did want to mention that actually it's incredible to have been a part of the Long Range Facilities Master Plan, because especially having met with Captain and Glenridge, a lot of the common threads I'll start saying were related to the Long Range Facilities Master Plan and the work done with, or the work hoping to be done with the elementary schools, especially mentioning like turf fields, maybe hopefully, and things like that.

Captain and Merrimack, which is something that they mentioned in our last meeting. And so it's really amazing to talk about that. Also, specifically about the athletic campus, I'd say, of Clayton High School. When I met with some of the Clayton High School students, it was also a big emphasis on how great of an opportunity it would be to have Gayfield closer to home.

Of course, for the safety events, as we're seeing this week for track and field when the storms hit. But also, as Thank you. Thank you, Lucia, for the thorough report and for your slides. That was great.

Okay, we have some action items. John is going to read first a re-approval of a policy on board member conflict of interest. Policy BBFA related to board member conflicts of interest and financial disclosure is before you tonight. For readoption, there is no change to this policy.

It is required by state statute that we readopt this every other year. We've taken the practice of adopting it every year so that it's always before you right after a new swearing in. So again, we recommend its approval. No change.

Okay, does anyone, well, first we have to read. So, Chris, for that 8.1 he's talking about, we have to read a motion about it. It's not there, but if you could just read a motion to re-approve this policy, BBFA, and then we can ask him questions. I move that we re-approve, we re-adopt, re-adopt is a great way to say it, the policy BBFA.

Okay, second. Now that it's been moved and seconded, does anyone have any questions for John about this policy? Any questions? Okay.

All those in favor? Aye. Any opposed? No.

Okay. Motion passes. And then for the next two, you can just read a motion to approve the disbursement reports. They're separate because the second one has Pam's payments.

Oh, yeah, Pam. Yes, please. I move that we approve the 2025, wow, February, February disbursement report. Second.

Okay It been moved and seconded Any questions All those in favor Aye Aye Any opposed Okay motion passes So now we do the selected one I move that we approve the February 2025 selected disbursement report Second Okay. Any questions? Okay. All those in favor?

Aye. Aye. Any opposed? One abstention.

Yes. Pam's abstaining. Okay. Motion passes.

Thank you. And now we will move to 8.4, which is the authorization to issue the RFQ. There is a motion for that one that you can read and then we can ask questions. Okay.

I move that we authorize the issuance of an RFQ for facility improvement projects that include an academic wing addition at CHS, renovations to the CHS auditorium, athletic facility improvements at Gayfield or its alternative, Adzick Field and Whiteown Middle School, along with feasibility and design development for the elementary and pre-K school buildings. Second. Okay. It's been moved and seconded.

Any questions for John about this RFQ? I have a few. Okay. So, John, it's less questions and just hoping you'll share, to piggyback on Nisha's earlier comments, just a few more things in case the public is keeping track of this or watching this.

So just to point out that the RFQ will allow firms to submit on any or all of the areas, which you have in the notes here. But can you give a little bit of idea on timing of the RFQs and how much time will be available once they're issued for firms to respond and then when the RFQs, when you expect to award the RFQs? We're issuing one RFQ with three packages inside it. Responders can respond to one or more of those packages.

We hope to have the RFQ out in a few days. Spervantage of Education, Proposition O, levy, agenda, motion carried. The last committee that we did when we selected Paragon to do the long-range facility plan involved a number of people, but people from the board, from our admin team, and some community members. Great.

That's it for me. That team has not been selected, but we'll put that team together. Any other questions? Questions?

And Kim did touch on this, but firms can submit for one or all of those parts. One, two, or three of the packages. Okay. Okay, thank you.

Okay, if there's no other questions, all those in favor? Aye. Aye. Any opposed?

Okay, motion passes. And 8.5, if you could please read the motion, Chris, I move that we authorize the district administration to authorize to negotiate a contract with Warner Communications for supplying and installing AI capable security camera systems at CHS and WMS for a sum not to exceed $875,000 proposal cost plus contingency. Second. Okay, it's been moved and seconded.

Anyone have any questions about this? Okay, Pam. I just, hi, I just wonder if you could tell us a little bit about how you chose this. Our team involved a review, including Jim Brunella at Facilities, Mike Parkinson, Director of Safety and Security, Spervantage, Luke Heidert, who's in our tech department, as well as Adam Jones, who's in our tech department.

These are very technical things, so it's going to connect to our network, so that's why all those folks were involved. We narrowed it down to two firms that are shown there as the finalists. They're different systems, the way they perform and record. Superintendent Board of Education Proposition O levy agenda motion carried Just directly to DVRs that are on site and has methodologies to connect to the internet so that we can view it remotely The other system, the Ricotta system, records on the cameras and writes to the cloud, and it's more accessible as far as technically is easier to access.

As we looked at this and compared their capabilities as far as storage requirements and all the other technical requirements, they both met our objectives. In the end, I think one of the deciding factors was ease of use by the end user. So our expectation is that building administrators will be able to easily access these on mobile devices from any location. And we believe that the Verkata system does that much more efficiently and requires much less involvement from our tech team to make that happen.

All other factors being equal, we thought that was a deciding factor. Thank you, Mr. Chair. Factors that are not necessarily equal is the involvement of our facilities and tech teams to maintain these units and the long-term cost.

As you can see, the cost of this product is a little more than the other product, but in the long term, we believe it will take less involvement of our teams to maintain it and keep it up and running. Go ahead, Ben. John, is there going to be any, or do you envision any instance where there would be any student information or any personally identifiable information correlated with the sort of technology involved here, the AI aspects? Is that anywhere in the thinking of this system?

We've certainly talked through that. Certainly, we're not going to facial recognition, if that's what you're asking. That's kind of what I was getting at, yeah. As far as taking a student and recognizing them and tying it to a name, no.

But the AI capability is such that you can search on a face and follow that face through the building Thank you. Of course, during those years there may be needs for certain replacements of components, but we're assured that this product is, we should expect that kind of lifespan from this product. Okay, good. Okay, if there are no other questions, all those in favor?

Aye. Any opposed? No. Okay, this motion passes as well.

Thank you, John. Thank you. Okay. Agenda item nine, Dr.

Poole is bringing us several policies for first readings only. Good evening. As was stated, we have several policies for you all to view for first reading based on updates from MSBA. So we can just go in order.

I know you all have had a time to look at them, so if you have any questions over them, we can kind of just go through each one as it's listed. So the first reading was policy JEC on school admissions. Any questions on this one? Hi, I have two questions at this point.

How many students does this apply to, this new change? At the top of my head, I can't think of any currently that it would affect. Any, I'm sorry, what? At this point in time, I can't think of any current students.

I can check on that number, but I don't see it having a huge impact on our students at anyone Okay move on to the next one Policy, JECA, eligibility to enroll. I guess my question is kind of in a similar spirit as Pam's. Do we have any inpatient psychiatric facilities in the district? Not that I'm aware of.

Is that the, oh, yeah, that's what this is. Yeah, yeah, yeah. Not that I'm aware of at all. We don't have any current students.

I haven't seen it since I've been here. I've seen it in previous districts. Right, right, right. I get why we're doing it.

I just didn't know. I couldn't think of any. You guys do we have a psychiatric facility? Yeah.

Like a psychiatric facility? Inpatient, like inpatient. Yeah. Right.

And just a general comment. I do appreciate that we're starting to use the Oxford common more. So I still have multiple policies. On behalf of the board, I thank you for that.

I think I have that written somewhere too. Our duty is done, Jason. I just wanted to add also that this policy, like the first one, and I believe the next one, were suggestions, updates from MSB because in response to a state statute. So we are required to accept them.

Go on. I have a few questions that are just details as I read this for the first time. On page two, it talks about St. Louis, like St.

Louis City and Kansas City. And let's see, where is this? It was on page two of the document. Okay.

I'm not making it up, but maybe I am. Does anyone know what I'm talking about? You were saying what? The city and...

It was talking about as done by Kansas City and St. Louis. Oh. See, this is JEC1, right?

JEC. Oh, no. No, JECA. Oh, that was a question for the last one then.

Oh, you can ask it. Yeah, we'll jump back. JEC1. That was the last one.

Yeah. Okay, I'm sorry. I I didn't read my own notes. So in JEC 1, I'm sorry, page 2, it says St.

Louis City or Kansas City. Where is that? I was just wondering why that is the case, why those two cities. Here, entrance ages number 2.

Oh, yeah. Oh, the main reason that jumps out is that St. Louis City and Kansas City 33 have public early childhood programs. So perhaps that's just the reason.

Okay, thank you. I was talking here about state aid for preschool and pre-kindergarten, and I was, and this is something I'm just wanting to learn about, is like, do we get state aid for our family center? No. No.

Okay. And then I was, I guess that's... That's it for me. Sorry.

That's a one. Now we're on JEC. Okay, so we can move to the next one, JO. JO Student Records.

Oh, wait, I have questions. That was JEC one, but we didn't yet do the JECA one. Yeah, we just, well, that's where we were, JECA. Yeah, so then I went back.

Sorry. Okay, let's go back to JECA with questions. Do you have questions on JECA? Is that what you're saying?

Uh-huh. Okay, go ahead. The one that Jason asked. On page two, the paragraph where it starts in instances right above students otherwise entitled, could you explain how that paragraph, it just feels repetitive and why it's different from the above paragraph?

I was reading it on my computer. I didn't have these papers. So that paragraph says, in instances where there's a reason to suspect that admission of the student will create an immediate danger to the safety of other students and employees, The superintendent or designee may convene a hearing within five working days of the enrollment request to determine whether the student may enroll. Okay.

I think the answer, and someone can correct me if I'm wrong, is that that's a distinct paragraph from the concept of a waiver request. Correct. And it has to do with the urgency. With the five working days?

Yeah. With the immediate thing. Right. Thank you.

This is also another detailed question, number eight on that same page. Why does it have to call out a student who lives in the district but are orphans or have one parent living? Why does that? I'm just curious why that's part of this policy.

I read these. It is a law. I mean, it is required by law. But why?

But why does it have to say if they have one parent living? Or if they are an orphan and they live in our district. I don't know. It's given to us this way.

That I understand. But that is an interesting description. I would imagine what I'm thinking is if that one parent living does not live in the district, But the parent living did live in the district and they were to pass away, even though the living parent does not live in the district, them being entitled by law to stay enrolled. And we've had that.

Thank you. Number nine says a child or children whose parents, I think that should be consistent with everything else that is in. As policy, it should say parent slash guardian. Oh, I wrote that down too.

Yeah. And then page four, number eight, second line. Oh, there's just a second line. There's just a spelling word.

It should say students transferring rather than transferring. Oh. Right. That's funny.

Like, how did the state not catch that before they... Just want to propose that we make those two changes. It says students transferring. I don't know how it got this far.

Okay, any other questions on eligibility to enroll? J-E-C-A? If not, let's move on to policy J-O, student records. And does anyone have questions on this one?

I did think it was interesting that those definitions, like they define parent, but also a guardian. But we usually say parent or guardian, so I don't know why the word parent needs to cover guardians, but I don't know. I don't need an answer to that. I just found it interesting.

Okay, if no questions on that one, policy JFCH, the student alcohol and drug use. There are a lot of updates in this one. Any ones speak up if they have questions on this one? Go ahead.

My only wondering is, I understand what the state laws are, but I think I understand what the state laws are, but if a doctor, for example, has recommended something that includes medical marijuana of some type for, let's say, a child who has seizures, are they not allowed to receive that medication in the school? Thank you Whether it even as inconvenient as a parent has to come to take that child outside to give them that medication like what are we doing to make sure that the medical needs of our kids are being met while we still respecting the boundaries of the law And so I don't have any, I mean we're not going to dispute what's required by state policy. It's more of a practical consideration for what are we, are we or do we need to consider making accommodations for recommendations from doctors? For medical prescriptions, which may include medical marijuana or some other derivative of that, since this is written very broadly, so that those students can receive the medications that they need.

If not in the school district, then their kids, you know, how? What are we doing? Are we doing? Do we need to think about doing?

In the case of something unique like that, a student may have an individualized health plan or be written into a 504 where it would be specifically listed what the instructions are, if something like that was the case. But we still under the law would not be able to administer that, any of that in school. Right. So just for, you know, it's more of an awareness thing.

Because I would expect that we would want to try to make an accommodation for that outside of school. We have an open campus at the high school. But if it's not a high school student and it's a middle school student or an elementary school student or an early childhood student, Are we requiring the parent to then come to school to administer that, take them out of school? What will we do there?

And I think it will become more common because medical marijuana is legal in Missouri. So just more something to think about. Right. Because I think it will come up if it hasn't already.

And Cameron, you can talk to Nurse Heather. Maybe you could start thinking having, with the nursing department, start thinking of a plan for that. For sure. What are some accommodations we can make in that type of situation?

With still following the policy. Yeah. That's 9-5 also. I have a question on this one.

It talks, it labels marijuana or marijuana-infused products, and my guess is that is because that's what is written in state law. Marijuana only includes THC, not CBD or CBN, and so now in the literature, it is no longer referred to, in medical literature, it is not referred to as marijuana. Superintendent, Board of Education, Proposition O, levy, agenda, motion carried. Superintendent, Board of Education, Proposition O, levy, agenda, motion carried.

For me, it's not even just what it covers. It's just not the current term that's used at all, anywhere. It's not sufficient. Just an idea.

Yeah, but I understand your idea. Okay. My question is the paragraph on the second page about consequences. I see that it says the board encourages the superintendent or designee to consider alternative discipline for students who are willing to seek treatment or counseling options, which sounds like a very healthy, constructive thing to do.

Have you guys thought about what that looks like? Give me examples of what that would look like and then how you would validate and know for sure, verify, that the person is actually getting the treatment or the counseling. Yeah that something that we do that pretty common Usually it contingent with the consequence So we have a connection with Preferred Family Health or you know other providers to say hey if we can get evidence you know whether they contact us directly or they can get evidence we have a connection with Preferred Family Health or you know other providers to say hey if we can get evidence you know whether they contact us directly or they bring in documentation that you know they have gone to a certain level of treatment then it have an impact on what the punitive consequence is So how does that happen in the time sequence there? You know, do you not decide what the punitive consequence is until after they've chosen to do it?

You know what I'm saying by that? It kind of has gone both ways to where student service are consequented and it still happens afterwards in terms of part of their reentry plan or specific behavioral plan that they have or especially if they got to a point where the suspension was substantially longer, usually within the window. Superintendent, Board of Education, Proposition O, levy, agenda, motion carried. That's good.

Any other questions or comments? Okay, so the last one is JHCD, Administration of Medications to Students. This also had quite a few changes. Any questions or comments on this one?

Go ahead. I am on the, I don't know, count that first page as a page? Yeah. Under, I guess it's the fourth page then.

The head of that page is prescription medications. The second header is medications district personnel will not administer. Are you with me there, Cameron? So that, are you there?

Yes. Okay, thanks. That second paragraph in that section, it had, let's go to the second sentence, except for the medications that are used only in an emergency situation, the district will not knowingly administer the first dose of any medication. And then the next sentence is, the district expects parents, guardians to administer medications at home.

But this whole, it's, to me that was confusing. Because you're saying you want them to do it at home, but then it says the principal or designee may arrange for the parent or guardian to administer medications to the child at school. So it's like you're saying we expect them to do it at home, but we're also going to be willing to do it at school. To me, that was a little confusing.

It seems like you don't even need that. I don't know. I mean, I think a lot of the policy already states that we're hoping you do it at home. Superintendent, Board of Education, Proposition O, levy, agenda, motion carried.

The parent has not been able to give it at home for whatever reason. That has been something that has been discussed. I was also thinking that sometimes we encourage parents to give medication at home and for one reason or another they are not able to. So we pretty much say, hey, you need to come to school to please administer the medication just to ensure that it's happening.

That's what I was concerned about. You can't always give it at home. Some medications have to be given at noon. So to me, to encourage them to give a noon medication at home is literally impossible.

That's all I was saying. That's why it was confusing. So the word expects to me is weird. It's maybe like encourages.

When possible, sort of. Yeah. Not to put on a rabbit hole in this, but like depending on the actual licensure of the nurse at the school, that nurse may not be able to actually administer a medication. Exactly.

I'm thinking about like subcutaneous. Yeah, like they don't do injections. Injections. Right.

So someone else would have to. My licensure can't do that. Exactly. Yeah.

And is this really just not the first daily dose, but maybe the first dose of a new medicine? That's what I was thinking. I think that that's what it is. That's what I think it is.

It's not the first ever. For the first time you ever take this medicine ever the district does not want to be responsible for that So let say you have a child with epilepsy and you taking a new seizure medicine I don think the district wants to be responsible for the first dose of that medicine being administered If you add that phrase to that sentence, basically, then that'll... Yeah, like I didn't realize that sentence was referring to the first dose. Yeah, I don't think it's about time of day, like if you're taking a fever medicine for every six hours.

I think it's more, the first time you're ever taking a medicine ever, that first time. And the sentence before mentioned the first dose? It does. It's just that sentence should also say the district expects to administer the first dose of medications at home.

Perfect. I almost feel like we should add that. Yeah, unless it's an EpiPen, right? Right.

Or, you know, something like that. It mentions emergency. Which would include that. Exactly.

Okay, that's great. Like we said about the previous policy, I would just ask MSBA to also replace marijuana in this policy with cannabis for the same reasons that Pam mentioned before. Do you want to? Oh, turn on your mic.

On the first page of this one that we were looking at, it does speak third paragraph, second and third speaks to what Kim was asking about medical marijuana, FYI. It was putting that in the 504, so that is covered here. But you still can't give it. Even if it's in 504, it can't be given on school property.

It says, you know, the courts, this district should use this to determine what a reasonable accommodation would be. So, okay, it gives us that, yeah, that is good to give us the authority to figure that out. Although it's, yeah, figure out a way around the law. Reasonable.

On page two, it says nurses and other personnel. Where is this? Okay. I asked the, why did you remove, where's the part?

It says RNs will clarify authorization something. It doesn't look like that is removed. Anyone see authorization? I'm sure you didn't.

Let's keep looking. There was something that said, like, it was removed, that nurses should clarify authorizations about orders, and that was taken out. Yeah, yeah, yeah. You had it.

It's clarifying, clarify the authorized prescriber orders to others. So, in other words, the nurse can call the doctor to clarify what the written order is. Why? Why is that part taken out unless it is put in somewhere and I don't see it?

It's basically saying that the nurse, when they need clarification, will contact the prescriber before administering medication, and I don't understand why that is taken out if the nurse has a question. I think it's fair to ask why that was taken out because I mean I know enough about licensures to speak to this. I can't tell you about anything else but if an RN sees an order, they can call the doctor. I mean you know what I mean like that's part of their scope.

In other settings, right? I was looking through all the green to see if something was added that reworded that somewhere but I don't see that at all. Yeah, why was that removed? Yeah.

Yeah. Yeah. So, so the green. No.

That wasn't me. Yeah. It is a medically appropriate statement, and so I'm just wondering why it was removed. Right.

Very good question. I think we have to get permission from MSBA. And then so it'll come, when it comes back just for the second reading, hopefully it'll be changed. And hopefully it will have been approved and be changed for our next board meeting.

Or that we'll have an answer to why it was, or an explanation. Or we'll have an answer. Honestly, the weird thing about it is right after that is the hold harmless statement. So that would seem to be a reasonable thing that you would want somebody to do, and then you say it's hold harmless.

So to Jason's point, it doesn't really matter if it's in there, but why would you not keep it in there to encourage good behavior? I would like to see dollars. I would too, and I'm sure they do. Right.

It's just a weird thing to remove. When in other settings, that's, you know, encouraged and legal. Yeah. Any other questions on this one from anyone?

On the administration of medications? Any other questions? I love to know that we have Naloxone. That's great.

There was a part, something, but now I don't see if it was taken out, that's why the change to not using their own asthma-related rescue meds. It says something here, I don't know where, that a student can't use their own inhaler. And that seems dangerous to me. Oh.

Where is that? Um... man 2 in student possession and self-administration of medications. Yeah, that's...

Unless they feel the green above it, students, although it's not always a 504 or IEP. Oh, here, look, it answers my question. Right underneath student possession and self-administration of medications, the last sentence. Students with an IEP or Section 504 plan may possess and self-administer medications in accordance with their plan.

Right, but don't students have inhalers that don't have that in a 504 IP? Probably lots. That's my question. I mean my own kids.

Right? So it shouldn't have to be in a 504 IP that you have asthma. That seems... Right, and there's allergy induced, there's...

That's a good question. Superintendent, Board of Education, Proposition O, levy, agenda, motion carried. But if it's not, if it's just strictly, you know, about the, you know, just about health, then it will go to IHB. I do think you have to, like it's in some of the forms parents fill out, the health forms, at the beginning of the school year, what medications your student, you know, has or takes.

And even if it's intermittently, like an inhaler needs to be listed, but that's not a 504 IEP. Perhaps we should refer to all of those forms that parents fill out at the beginning of the year and ensure that they align with these policies, especially for things as simple as an inhaler and as life-saving as an inhaler. Right. Yes, that's good.

Okay. Any other? Lucia, do you have any questions about any of these? Okay.

You're like, just let me bring my inhaler to school. Okay. Not just you, probably many students. Okay.

Thank you, Dr. Poole. All right. Thank you.

So we look forward to the second readings of all of these coming up. All right. And we will move to consent agenda. Chris, will you read the motion for consent agenda?

I know. CHRISTIE WOODARD- OK. I move that we approve the consent agenda items as listed items 10 through 10 Second. Okay.

It's been moved and seconded. Any questions on consent? Any consent items? No.

Okay. All those in favor? Aye. Okay, any opposed?

No. Okay, consent agenda passes. Board communications, I think we have a lot of us have had meetings. Who would like to go first?

I think a lot of us have had committee meetings lately. Anyone? Ben? Okay.

So the Shaw Park ice rink, former ice rink, current pickleball space, has, there's a meeting of the steering committee next week to evaluate the design assist responses to their RFP, RFQ. So that will be the firms that will help guide the city through that process, design process. Superintendent, Board of Education, Proposition O, levy, agenda, motion carried. I think that's the kind of budget, at least when it was last looked at, that the city doesn't seem to currently have, but we'll see.

Another mention, too, is that Concordia Park, on Friday, there'll be a plaque erected and commemorated in memory of the 1904 Philippine Village exhibit. Superintendent, Board of Education, Proposition O, levy, agenda, motion carried. So that's it for me. Thank you.

Thank you. Okay, any other committee meetings to report? I have two. Clayton Education Foundation met.

They voted on teacher grants. They spoke about the alumni event that happened last Friday and Saturday honoring the 40th anniversary of Clayton girls' soccer. So that happened this past weekend. They discussed funding for future grants, preparing for the golf tournament that is May 15, 16-ish, so Friday, and then spoke about how they can increase donations to the Clayton Education Foundation.

The second one that I have is the Equity Committee. Neil Daniels started it off with asking us to participate, you know, to be collaborative and think about how we learn who our students really are and who our colleagues are and how do we intuit or know without their saying what they need or what they want, both our students and our colleagues. Dr. Poole discussed the equity walkthroughs and that all of the schools have completed their equity walkthroughs except for Merrimack, so they're working on rescheduling that because of the snow days in January.

This year what happened new was that the teachers did walkthroughs of not their building, of another building, and they all wrote about how they really appreciated that experience of being able to go into other buildings. So main take-homes from those, because it's fun, I'll share it. Y-Down, these are like the highlights of them. There was a teacher, a lot of teacher and student collaboration in multiple classes.

There was a lot, they saw a lot of students talking about their learning. There was a high degree of student voice and that learning objectives were clear and understood At Glenridge they noticed warm demanders that there was a lot of warmth and accountability that was evident in the classrooms They had high expectations and the kids were meeting those expectations Kids used their safe or calm spaces in the classroom appropriately And that SOAR, which is the Glenridge motto of safe, on task, accountable, and respectful, was consistent and evident. And then we spent the rest of the time talking about new legislature and recent cases that have been with information from the office, the Federal Office for Civil Rights, and talking about how some of these new cases will impact our district. That's it.

Good. It was a fruitful conversation. Thank you, yeah. Okay, other committees, anyone?

Oh, Chris, yeah. Do you want to report about the professional learning? The thing that I took over for you. Do you want to report on that?

No. Oh, yeah. Yes. Right?

Yes. Sorry, yes. Yeah, so Clayton originally developed this, right? Really, it was...

The school board's professional learning committee. Correct. Community. Professional learning community, right?

We've gone to some of their, Ben, you went to one already. Anyway, Stacey had been the Clayton rep for this. There are really only seven districts that sort of come together and plan what the committee is going to present. Superintendent, Board of Education, Proposition O, levy, agenda, motion carried.

Making sure that that happens, Nisha. And along with the legislative edit of the city committee that we really champion, which is amazing for a district to do. We just talked about what our next event was going to be and whether or not it, you know, when it would be, what it would be. And we really didn't come to a major conclusion.

We had a lot of thoughts about different things, wondering whether it should be social or not. But it came right now. We have another meeting on Monday, but we have a, our thought is that this is a time when, as board members, we really need to know each other better. You know, now that politics are changing, legislation is constantly on our minds, it's going to be, you know, a different four years.

We really thought that it would be productive for us not just to stick together socially but actually try to potentially have other people truly get to know other board members because, you know, us board members are under a lot of scrutiny and we have a lot to think about. So we thought, you know, it makes sense for us as a board to know other people on other boards and feel comfortable like, oh, I can call up Jack so-and-so because we've already met and we have a rapport. And so something that allows us to really support each other, call on each other when needed. We'll see what we come up with.

But it is a time where we're wanting to feel like we have each other's backs, you know, in this, you know, different age that we're in. Instead of witches getting burned at this point. Yes, instead of that. Yes, the opposite of that is what we would hope to have.

So that was that. The second one I have is Safety and Security Committee meeting a couple weeks ago. Ben hasn't been able to come with, but it was wonderful to have Mike there leading that meeting. We talked a lot about the strategics.

You know, we had already gotten an update on that in terms of numbers and data and what's coming, but we talked much more in depth about what's going on there. Superintendent, Board of Education, Proposition O, levy, agenda, motion carried. Spervantage Bord of Education Proposition O levy agenda motion carried Security, so he assured us about that. We also talked about the Clayton Center exit.

You know, that continues to be a security thought for how we get it managed, that door between the center and that Clayton High School where the Stuber Gym is, that door. It's not managed at all right now. There's just, you know, all kinds of traffic going in between. So they've now come up with some interesting ideas about having a vestibule or even if without a vestibule, a person Superintendent, Board of Education, Proposition O, levy, agenda, motion carried.

I'm glad you brought that up, Chris, because it's really the Greyhound entrance that we're really concerned about, which is part of the link doors that connect to the center. But our thinking behind, over it, thinking on it has evolved, because if we consider the Greyhound entrance to be an entrance into the high school, why is it not modeled after all the other main entrances in our building? Oh, so it's really not just the link. Right.

So almost make that Greyhound entrance where it's a vestibule, phone booth, someone comes in and kind of make sure the link doors is part of that. It's part of this. Oh, that makes a lot of sense. So that would be some major renovation there, but it's what's needed in the big picture.

Because that's what he said. Because right now as it exists, those students have the badge and they're going in and out, but there can be easily other traffic flow that's, you know, just going in an open door, whereas we don't have that happening with the vestibule at the other entrance. That's right. So the person that would be manning, that would be a district employee, not a city employee.

Like I was going to ask you that about the center who was hiring the person. So yeah, that would all go together. That would all be it. That makes sense.

That makes a lot of sense. During lunch and greyhound time, there's always a button there, though. Is there? Yeah.

So to enter, first of all, even during lunch and greyhound, you have to use your student ID badge to be able to open the door that leads directly into the center of Clayton. Right. All throughout the day, you need your student ID badge. And of course, you could hold the door open for someone, but during the busiest moments Superintendent, Board of Education, Proposition O, levy, agenda, motion carried.

Thank you. We had a teaching and learning advisory committee meeting and we discussed two topics and learned about two topics. The first was our EL program. I learned that there are 27 languages spoken in our district.

The largest being, does anyone want to guess? Yes. The largest is Chinese, yes, and followed by Spanish. Just a second, yes.

And we are right now at an all-time high number of EL students, 156. That doesn't include the Family Center. So we talked a lot about how our EL teachers are reorganizing their time and programs to address all of those students. And also talked a lot about, which I was glad, how do we help not just those students but their families with a sense of belonging in our school community, and how do we make sure that those students and families are able to Access the curriculum if they can't speak our language.

And our EL staff was really impressive with a lot of the ideas and ways they have. But we also were in small groups, kind of also giving feedback and brainstorming our own ways to do those things, which was great. The second topic we talked about was the Success Ready Student Network. That's the collaborative group with the other districts, Melina has talked to us about, That we joined to share best practices around learning, but also work on a new accreditation process where we've discussed applying for the waiver from the state APR to develop our own alternative measures for assessment.

So, Melina was kind of just informing this group about that and the process and basically that our cohort right now is working on those alternative assessments to show growth and not use what the state has been requiring us to use so far. And that we are in the, like maybe the third cohort or second cohort. And that she kind of reiterated, Melaina did, Dr. Garganigo, that she was happy to not have been in the first one.

That they're really learning from the group ahead of us how they've navigated the process and some of their like successes and failures in recreating these assessments. So anyway, that was interesting and I was happy to have parents hear more about that in a setting where we could have a discussion too. And that was it. Okay, we can read a motion to adjourn.

I move that the Board of Education adjourn. Second. All those in favor? Aye.

Any opposed? Okay, meeting's adjourned. Thank you. Thank you.

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Board of Education Meeting - Election Results, Oath of Office, Election of Officers -- April 16, 2025 Minutes at 7:00 PM Admin Building Board Room #2 Mark Twain Circle Clayton, MO 63105

1. Call to Order The meeting was called to order at 7:02 p.m. 1.1 Statement of Adequate Notice, Pledge of Allegiance Adequate Notice was provided. 1.2 Adoption of Agenda Approve the agenda as posted. Moved by: Ms. Stacy Siwak Seconded by: Ms. Chris Win Aye Ms. Stacy Siwak, Ms. Kim Hurst, Ms. Chris Win, Mr. Jason Growe, Dr Pamela Lyss-Lerman, and Mr. Ben Beinfeld Motion Carries 6-0

2. Election Results 2.1 Uncontested Election The School District of Clayton did not need to hold an election on April 8, 2025. The number of candidates who filed equaled the number of open positions. 2.2 Adjourn Board Sine Die That the Board of Education adjourn the current Board sine die. Moved by: Ms. Chris Win Seconded by: Ms. Kim Hurst Aye Ms. Stacy Siwak, Ms. Kim Hurst, Ms. Chris Win, Mr. Jason Growe, Dr Pamela Lyss-Lerman, and Mr. Ben Beinfeld Motion Carries 6-0 2.3 Oath of Office - Chris Win Chris Win took the Oath of Office for her term of 2025-2028.

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2.4 Oath of Office - Ben Beinfeld Ben Beinfeld took the Oath of Office for his term of 2025-2028. 2.5 Oath of Office - Stacy Siwak Stacy Siwak took the Oath of Office for her term of 2025-2026

3. Election of Officers 3.1 Election of President Ms. Stacy Siwak was nominated for President by Chris Win. There were no other nominations. Stacy Win has received the majority of the vote and is declared President of the Board. Aye Ms. Stacy Siwak, Ms. Kim Hurst, Ms. Chris Win, Mr. Jason Growe, Dr Pamela Lyss-Lerman, and Mr. Ben Beinfeld Motion Carries 6-0

3.2 Election of Vice President Mr. Jason Growe was nominated as Vice President by Kim Hurst. There were no other nominations. Jason Growe has received the majority of the vote and is declared Vice President of the Board. Aye Ms. Stacy Siwak, Ms. Kim Hurst, Ms. Chris Win, Mr. Jason Growe, Dr Pamela Lyss-Lerman, and Mr. Ben Beinfeld Motion Carries 6-0

3.3 Election of Secretary Ms. Chris Win was nominated as Secretary by Ben Beinfeld. There were no other nominations. Chris Win has received the majority of the vote and is declared Board Secretary. Aye Ms. Stacy Siwak, Ms. Kim Hurst, Ms. Chris Win, Mr. Jason Growe, Dr Pamela Lyss-Lerman, and Mr. Ben Beinfeld Motion Carries 6-0

3.4 Election of Treasurer Ms. Kimberly Hurst was nominated as Treasurer by Pam Lyss- Lerman. There were no other nominations. Kim Hurst has received the majority of the vote and is declared Board Treasurer.

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Aye Ms. Stacy Siwak, Ms. Kim Hurst, Ms. Chris Win, Mr. Jason Growe, Dr Pamela Lyss-Lerman, and Mr. Ben Beinfeld Motion Carries 6-0

4. Recognizing Our Own 4.1 Anna McAndrew The Board of Education recognized Clayton High School senior Anna McAndrew has been named to the 2025 Missouri Scholars 100, a prestigious statewide program recognizing Missouri’s top graduating seniors. 4.2 Jake Schoemehl The Board of Education recognized Jake Schoemehl, a student at Glenridge Elementary, for his compassion, encouragement, and strength, and the way it makes a difference in the school community every day. 5. Public Comment 5.1 Public Participation at Board Meetings There was one public comment by Mr. Brad Bernstein regarding District Finances. 6. Superintendent Communication 6.1 Superintendent Communication Prior to Dr. Patel's update, our Board President, Stacy Siwak, recognized Dr. Don Senti's years of service to the School District of Clayton as well as his long service in education in the St. Louis area. Dr. Nisha Patel, Superintendent, then provided an update to the Board of Education and community regarding the Long Range Facilities Master Plan and our next steps. 7. Student Representative Update 7.1 Student Representative Update Lucia Lerena presented an update to the Board and the community. 8. Action Items 8.1 Re-Approval - Policy BBFA - Board Member Conflict of Interest Policy BBFA-2 was reviewed and re-adopted. To approve the readoption of Policy BBFA-2.Moved by: Ms. Chris Win Seconded by: Mr. Jason Growe

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Aye Ms. Stacy Siwak, Ms. Kim Hurst, Ms. Chris Win, Mr. Jason Growe, Dr Pamela Lyss-Lerman, and Mr. Ben Beinfeld Motion Carries 6-0

8.2 February 2025 Disbursement Report A report detailing disbursements for February 2025 was approved by the Board. Approve the February 2025 Disbursement Report. Moved by: Ms. Chris Win Seconded by: Mr. Jason Growe Aye Ms. Stacy Siwak, Ms. Kim Hurst, Ms. Chris Win, Mr. Jason Growe, Dr Pamela Lyss-Lerman, and Mr. Ben Beinfeld Motion Carries 6-0

8.3 February 2025 Selected Disbursement Report Approve the February 2025 Selected Disbursement Report. Moved by: Ms. Chris Win Seconded by: Mr. Jason Growe Aye Ms. Stacy Siwak, Ms. Kim Hurst, Ms. Chris Win, Mr. Jason Growe, and Mr. Ben Beinfeld Abstain Dr Pamela Lyss-Lerman Motion Carries 5-0

8.4 Authorization to Issue RFQ for Architectural Services Authorize the issuance of an RFQ for facility improvement projects that include an academic wing addition at CHS, renovations to the CHS Auditorium; Athletic facility improvements at Gay Field (or its alternative), Adzick Field and WMS; along with Feasibility and Design Development for the elementary and Pre-K school buildings. Moved by: Ms. Chris Win Seconded by: Mr. Jason Growe Aye Ms. Stacy Siwak, Ms. Kim Hurst, Ms. Chris Win, Mr. Jason Growe, Dr Pamela Lyss-Lerman, and Mr. Ben Beinfeld Motion Carries 6-0

8.5 Bid Award: Security Camera System Replacements District administration is authorized to negotiate a contract with Warner Communications for supplying and installing AI capable security camera systems at CHS and WMS for a sum not to exceed

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$875,000 (proposal cost plus contingency). Moved by: Ms. Chris Win Seconded by: Mr. Jason Growe Aye Ms. Stacy Siwak, Ms. Kim Hurst, Ms. Chris Win, Mr. Jason Growe, Dr Pamela Lyss-Lerman, and Mr. Ben Beinfeld Motion Carries 6-0

9. Policy The Board of Education of the School District of Clayton is being asked to review the policy/regulation updates provided by the Missouri School Boards Association (MSBA) and presented for first reading. 9.1 1st Reading - Policy JEC: SCHOOL ADMISSIONS Changes suggested by MSBA regarding Policy JEC: School Admissions were discussed. This was a first reading. 9.2 1st Reading - Policy JECA: ELIGIBILITY TO ENROLL Changes suggested by MSBA regarding Policy JECA: Eligibility to Enroll were discussed. This was a first reading. 9.3 1st Reading - Policy JO: STUDENT RECORDS Changes suggested by MSBA regarding Policy JO: Student Records were discussed. This was a first reading. 9.4 1st Reading - Policy JFCH: STUDENT ALCOHOL AND DRUG USE Changes suggested by MSBA regarding Policy JFCH: Student Alcohol and Drug Use were discussed. This was a first reading. 9.5 1st Reading - Policy JHCD: ADMINISTRATION OF MEDICATIONS TO STUDENTS Changes suggested by MSBA regarding Policy JHCD: Administration of Medications to Students were discussed. This was a first reading. 10. Consent Agenda 10.1 Requesting Board approval on consent agenda items as listed. Approve consent agenda items 10.1 through 10.9. Moved by: Ms. Chris Win Seconded by: Mr. Jason Growe Aye Ms. Stacy Siwak, Ms. Kim Hurst, Ms. Chris Win, Mr. Jason Growe, Dr Pamela Lyss-Lerman, and Mr. Ben Beinfeld Motion Carries 6-0

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10.2 February 2025 Financial Report February 2025 Financial Report approved by the Board.

10.3 Personnel Personnel actions were approved as presented. 10.4 Personnel - Salary Schedules Salary schedules were approved as presented.

10.5 Memorandum of Understanding - St. Louis Virtual Campus The Memorandum of Understanding for St. Louis Virtual Campus was approved as submitted. 10.6 KidZone Fees 2025-2026 The 2025-2026 KidZone program rates were approved as presented. 10.7 Bid Award: Solid Waste Collection The bid from Allied Services/Republic Services for solid waste collection and recycling services throughout the district in the 5-year contract amount of $271,145.86, the lowest cost and best bid received, was approved. 10.8 Bid Award: Box Truck The purchase of a Degel Isuzu 16’ box truck from Degel Truck Center in an amount not to exceed $82,763 (price quotation plus back-up camera), pursuant to available co-op pricing, was approved. 10.9 Approval of Minutes 3.4.25 Business Meeting Minutes were approved.

11. Board Communications 11.1 Board Committee, Community and Liaison Reports Board members share updates and information from meetings and events attended. 12. Adjournment 12.1 The meeting adjourned at 9:02 p.m. That the Board of Education adjourn. Moved by: Ms. Chris Win Seconded by: Mr. Jason Growe

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Aye Ms. Stacy Siwak, Ms. Kim Hurst, Ms. Chris Win, Mr. Jason Growe, Dr Pamela Lyss-Lerman, and Mr. Ben Beinfeld Motion Carries 6-0

Stacy Siwak, Board President

Chris Win, Board Secretary