May 13, 2020

Machine-generated transcript — may contain errors.

But I got. All right, guys, everybody that's listening, we are live streaming now. Jeff, I'm sure you're listening to this, but if you could just check the feed on your end for me and text me if there's any issues that I appreciated. Thank you.

So for anyone that is tuned in to watch tonight's Board of Education meeting, the Board had a closed session at 630. They are just finishing that session up and moving into open session right now. Do we have everybody back? No.

Yes? No, not quite. Okay, we're just going to give a couple minutes just coming out of executive session for Gary and Lily and Jason to join us. Hey, Adam.

How you doing, Adam? Hi, everyone. All right, there's Gary coming on. Again, just going to give Jason and Lily a couple minutes here, or a minute.

I'm sure they're coming on momentarily. All right, there's Lily. We'll give everybody forewarning. We're going to stand and do the pledge again.

Just telling you. Thank you. All right, all right. I'm just looking across the screen.

Hey, Lily. All right, we just, Jason, Jason, okay. All right, here comes Jason. All right.

Connecting to audio, I'm just waiting. Board members, can you raise your thumb if you can hear me? We good? We good?

We good? We good? Okay. All right.

So we're going to start. Everybody's here. Adequate notice has been given. So we're going to call the meeting to order.

And we are going to start by standing and saying the Pledge of Allegiance to that flag behind Sean. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Thank you We are I don we going to start with Sean recognizing our own You said recognizing our own I sorry Yes, I'm sorry, recognizing our own. I'm trying to get my headset going.

I'm going to start by just, can you hear me okay? And I'll head up and put in my headset. Superintendent, Board of Education, Proposition O, levy, agenda, motion carried. We are going to recognize a few individuals who made this happen for our community and just want to recognize them for all their efforts.

And so I am going to recognize Robin Weems, who was our assistant superintendent of student services. She was integral to this process and really made it happen. And she worked very closely with, is Michelle on? I don't know if she, Michelle Fohy, who is, oh, there she is.

She is, she works for Chartwells and she is our leader of Chartwells for the district. And she and then Julie Englehart, who works in student services, they have been so amazing in terms of setting up the systems to be able to have food for our students. They started five days a week and moved it to Monday, Wednesday and Friday. And then they're also coordinating backpacks of food that is going home each Friday.

It has been an incredible system and it's been so needed in our community. And I just wanted to recognize those individuals. I also want to do a shout out to Mary Jo Gruber because there's a lot of behind the scenes that needs to take place in order for us to distribute food from our district. And Mary Jo made sure that we had all the right paperwork and met all the right systems in place.

So that way, this was not going to be something that was going to be delayed or interrupted. And I want to say thank you to her as well. So thank you to the four of you who have been so committed to this each and every week. So thank you.

And then I want to recognize our Clayton Education Foundation. And we're very fortunate to have our director of development, Sandy Straker, here, who is going to who has been jumped right into this new role and has facilitated the raising of over thirty one thousand dollars for food and getting food, getting gift cards to our families in need each week. Thank you. And then while I have you all on here, I also want to just do another quick little recognition of Robin and Julie because, and Mary Jo as well, we have been having community parades in our neighborhoods for the last couple weeks, and the city of Clayton has partnered and have been able to have fire engines and the police cars, and they've been going through our neighborhoods in Clayton.

And Robin was really pushed us to say, how are we going to make sure that all of our students feel like this is something that they're celebrated? So Robin and Julie and Mary Jo are now having a parade in our other neighborhoods where our voluntary transfer students live and where our students from Normandy live. And so on Saturday, we are having another parade that's parading through neighborhoods. Spervantage of Education, Proposition O, levy, agenda, motion carried.

Sean are we doing it in Richmond Heights too Have we gone through Richmond Heights neighborhoods So I think that I not sure if the Richmond Heights was connected to the one that was connected to Daman I not sure but I can check on that Thank you, Sean. That is awesome. And thank all of you. It is really, I mean, it really what folks have done is truly amazing.

And I know this is a extra challenging time. So thanks to each of you. Really fantastic. So I don't know if we have any public comments.

Do we have any public comments this evening? There is no public comment submitted for this evening. Okay, great. Thank you very much.

So we're going to move on. So Sean, you're up again with Superintendent Communication. Okay. So at each of the board meetings for the last, can you hear me again?

I put my head. I just want to make sure. So each of the board meetings, I have been working to make sure you have a detailed update about what's happening with our continued learning plan. And so we have I have continued to observe and hear about substantive learning opportunities for our students and have been able to interact with with our students in several different ways.

And each time I talk to them, I always ask, what what could we learn from this situation or what is it that you like that you would like to do? Superroportionate, Proposition O, levy, agenda, motion carried. It's very disappointing that we weren't going to have field day and we had a virtual field day. And hopefully the board saw that link I sent you with the videos of the kids doing the activities at home.

It was just a really innovative and thoughtful way of connecting with the students. And also our administrators and teachers are thinking about ways to celebrate students who are meeting those transition years. So ways to celebrate our fifth grade students. We have our eighth grade students who are going to participate in a parade on May 26th.

And the high school has done an amazing job of trying to celebrate our seniors during this time. And so, you know, really feel terribly about our seniors. They missed prom. They missed their graduation, their scheduled graduation.

We have another scheduled graduation in July, but we are going to have a parade on the day of May 28th, which would have been the original graduation. So the board is welcome to be a part of that. It's basically going to follow the same route we do for homecoming. And if you hadn't had an opportunity to drive to the front of the high school, you can see all of the students' images, their faces on the driveway.

It's beautiful. And it's been so fun each day to see people coming in and getting their picture, standing next to their picture, standing next to their friend's picture and taking pictures. So all while social distancing. So, there has also been yard signs that have been delivered to our seniors.

And so, the other thing is our principals have been amazing in terms of trying to support the systems that we need to put in place for getting our teachers back in the buildings and our students back in the buildings because there are still things that are in our schools that they need. And so our principals have developed systems that started this week to get our teachers back in to close their classrooms. And then soon our students will be able to get back into the schools to get those things that are in their lockers and also to return devices and any other materials. We've also developed a comprehensive cleaning plan that's aligned to that.

So that way, when people are in our buildings, we know what parts of the building need to be cleaned. So that way we're also protecting people as they come in. I wanted to make sure that everyone knows we decided not to have any type of activities in the month of June. That includes our summer programs and it also includes our athletics.

And so we are going to wait until July 1st to start to consider anything and that's going to be aligned with what other school districts are doing around the county. I do believe we're going to be able to finish the school year really strong in the next few weeks. But a lot of our energy now is on the fall. And I know that there's lots of information in media.

There's lots of questions in the community. What are we going to do in the fall? Do we know what it's going to look like in the fall? No.

Will we be prepared? Yes. Superintendent Board of Education Proposition O levy agenda motion carried I just want to make sure that we the board knows and our community knows is that we know this is on your mind We don have all the answers yet but I will tell you that we are going to be thoughtful and intentional to make sure that we have a plan in place that going to keep our kids safe and also making sure that we having continuity of learning And we're going to have to make sure that we're adhering to any guidance that we get from the Department of Health, but our goal is to get our students back in our schools. And so, so we're being tried with our team is trying to be thoughtful about how we design that.

So, developing a timeline, when do we want to communicate that plan, and then working backwards to get to that part where we communicate to the community about what we're going to do. At this point, what we're trying to do is develop a leveled system. So as I said before, we're not going to go back to status quo. There's not going to be like, even if we start school with all of our students in the fall, things are going to be different.

And that might mean the procedures might be different. There might be some different types of guidelines we put in place. But if we have a level one would be our students back in school with those other precautionary procedures or any kind of other systems that we need to put in place. Level two would be like a blended model.

Like if we had to adhere to some guidelines around smaller groups, how could we make that work within our district? Superintendent, Board of Education, Proposition O, levy, agenda, motion carried. There's a lot of things that are in the paper and there's things in the community and there's a lot of guidance that's out there. And we're going to take information and those resources and use that information to make an informed decision.

But I want you to know that we're going to do what's best for our students to make sure that they're safe. And then there's also making sure that they have high expectations for learning. We're also going to engage our teachers and making sure that they're part of the decisions because they live this. And so we want to make sure that we're using their creativity to make some informed decisions.

And we're also sending a survey out to our parents and our teachers and our students to get input from them. So that way we can get some data to inform our decisions moving forward. So it's a constant of us thinking about this and we keep coming back to it. Again, we're having another meeting tomorrow with all of our administrative team.

And it's an opportunity for us to say, these are the desired conditions that we want. How are we going to make that work for our students? The other thing that I just want you to know is that we will also try to keep the board informed as we make these decisions and also get input from you as we make these decisions. Because these are, everything is new.

And we're trying our very best to make sure that we're trying to get back to a sense of normalcy, but knowing that it's not going to be status quo, and we're going to have to look different. And so I actually think that we're going to be a stronger community after this. And I think that we're going to definitely learn from this and be an even, I think it's going to inform our strategic plan in a really positive way. Always trying to look at the glass half full.

So I want to stop there before I talk a little bit more about the board meeting tonight and see if anyone had any questions or comments about any of the things that I shared. So I'm just going to go across the screen again just for efficiencies. Kristen, any questions? Okay, thank you.

Stacey, any questions? Amy, any questions? Gary, any questions? Sean, just really quickly, I noticed, and it got a lot of attention today and yesterday, that the State Board has taken some actions looking to the fall about what districts might be doing.

And I think we'll all probably start getting more questions about that if we haven't already. Superintendent, Board of Education, Proposition O, levy, agenda, motion carried. Superintendent, Board of Education, Proposition O, levy, agenda, motion carried. That time if we want to.

So definitely, you know, that's something that we might consider, but we have to think about like, what is the time to that we need to be able to prepare for whatever system that we're putting in place and then we also are going to have to adhere to whatever guidelines are in place at that time as well. So we'll keep that in mind, but not saying the conversation right now is not about changing that start time. One of the things we did do is we pushed our summer programs to the end of the summer. So that way we can have a jumpstart for our elementary.

And we also have made the decision to go virtual for, you know, we've talked about the high school is going to be virtual. We've also decided to make sure that to guarantee for our middle school students, we're going to go virtual in June as well for them. But then we're also going to have what we call a bridge program at the latter part of the summer for middle school students. So, yeah, we'll definitely take into consideration those decisions that are made at the state level.

Okay. Thank you, Adam. Any questions? Lily, any questions?

No, thank you, Sean. Jason, any questions? Jason, we can't hear you if you're... No.

Okay, thank you. Awesome, thanks. Okay, go ahead. I don't have any questions.

Thanks, Sean. You can keep going. So tonight, our focus is going to be around one of the commitments that we made during the Prop B campaign around safety of our schools. And so even before all this happened with the pandemic, we have been talking about making sure we have the safest schools possible for our students in our community.

And when we're talking about safety, it's not only about their physical well-being, but also their social emotional well-being as well. And so tonight you're going to hear an update from Chris, who has really been leading that work around a safety audit. And that was part of the commitments we had for Prop E. And then the other thing, too, is we're going to be giving an update around capital improvement plans and where we are with and status of those plans.

And obviously, we've had to make some decisions based off the current reality that we're living and that we we may have to put a hold on some of these plans. We are we're going to make recommendations to put holds on some of these plans. But we wanted to make sure that the board was updated about our thinking so that way you can ask any questions pertaining to those capital improvements. And then the other thing too is, as part of the, and actually when I'm talking about the safety audit, one of the things that the board talked, asked us to put on an agenda, and we just also want to just give an update as part of that audit, we asked them to do a, Superintendent, Board of Education, Proposition O, levy, agenda, motion carried.

That's where we were last year. And our goal right now is to build that fund balance. And that was what we wanted for Prop E. And that's what you'll see.

That's a focus area in our budget. But this is also going to be an opportunity for Mary Jo to give her perspective about the budget and then thinking about how we can best forecast with a lot of the unknowns that are out compared to now that we're in this pandemic. So that's what our agenda is going to look like tonight. I'm going to go ahead and see if Adam has any updates that he wants to share with the board.

Thanks, Dr. Doherty. I did want to share a little bit about what I've been doing as a student and what my day looks like. And I know I talked a little bit about that.

I think it was one of the first few days that we had online learning. But I wanted to show you from a high schooler's perspective what Google Classroom looks like. Superintendent, Board of Education, Proposition O, levy, agenda, motion carried. Each of these individual tabs tells us what we need to be doing for that day.

She gives us the links right there and then we can go ahead and do that Some of the assignments take a little bit longer and so we can see up on this up it says upcoming right here on the left And that shows us what we have the next assignment that due So we can just click right there, and it'll take us exactly to the assignment that we want to do, which is really neat. It's an amazing way for us to stay organized and connected among our classes and know what we need to be doing at what time. So that's, for example, what my French class looks like. Then there are some different ways that other teachers are doing it.

So this is my math class with Mr. Schwent. And what we do is we get a syllabus for the unit and they add everything that we need for that week. Each new week on Monday, they'll post it and they'll add it to this syllabus.

So on this document, I'll go through and I can click on intro to calculus. And right then and there, it'll take us to the presentation, the video, whatever we need to be working on. KARL TRUMP, M.D.: And then, I also wanted to show another way that our teachers have been doing it, so this is my biology class. KARL TRUMP, M.D.: And so, if you see here on the left side, if I go to my stream which is where he'll give us updates on whatever he needs to tell us about AP test, for example, other things.

KARL TRUMP, M.D.: But, if I click on classwork up there, it can take me to all the topics throughout the year, and it can divide it by unit. So if I go down, Superintendent, Board of Education, Proposition O, levy, agenda, motion carried. And it's been a really great way to stay involved with the team and to keep up with our work off the field as well. And then I want to share one more thing, which is my statistics class.

Get it. Sometimes we'll do our what we're doing what's called a learning log. So I'll log every day what I've been working on and for how long it took me. And then what I do is I share the picture to Mr.

Comature, who's my statistics teacher. And it takes him to my work that I did. And so I created a picture and there's all my work that I did. And that's been a way that he can stay in touch with us and he can leave us notes if we need it.

If he sees anything that's that's alarming or he wants to talk about. So I'm going to stop sharing now but I just wanted to give you a little glimpse into our lives as a student and a high schooler and that's what we've been working on. Awesome. Thank you, Adam.

That was really helpful. That was really fun to see. That's great. Yeah, thank you.

So we are going to move on to our first information item, which is 6.01, the safety study update and the gender neutral bathrooms. Wait until we get everybody up there. Good evening, everybody. How's everyone doing this evening?

Sean, did you want me just to go right in or did you have anything beyond your initial comments you wanted to say before we start? No, I didn't want to add anything else. I'm going to go ahead and get started. Great.

Okay. Thanks. Let me share my screen here. Okay, excellent.

So this is kind of an update on the safety study that we've been working on. We've been working on throughout most of second semester. The work looked a little different after about the middle of March or spring break, but we've been moving forward. We've been moving forward with that.

And I think that we wanted to take some opportunities to focus on safety this year because I think next to teaching and learning, it's kind of one of the most important things we do, making sure that our students and staff are safe. As Sean mentioned earlier on in his comment, we did make a campaign promise when we were out campaigning for Proposition E back in April of 2019 that we would take some of those additional funds and we would really start looking at safety and security enhancements that we could put in place across the district. So this study kind of represents the first step of fulfilling that campaign promise and fulfilling our continued obligation to make sure that schools are as safe as they possibly can be for our students and staff I wanted to talk just a little bit and just set expectations for kind of this conversation It's going to be at a very high level, simply because, you know, we're because there's a lot of things related to safety within the district that we don't necessarily want to have to discuss in a public forum or post information up to board docs. Superintendent, Board of Education, Proposition O, levy, agenda, motion carried.

We wanted to look kind of on just physical safety, but also just see where there were gaps in planning, training, and security. So in the way that we're working with our staff and trying to make them partners in providing a safe school environment for our students. We wanted to find out if we had vulnerabilities anywhere within the district and offer options to improve those type of things. We did that by looking at all of our buildings and all of our campuses.

We looked at, of course, all of our schools. We looked at the administrative center. We looked at our fields. We looked at our maintenance facility, that sort of thing, and looked at things like how they were physically set up, what types of security measures were in place, what types of perceived threats that staff that worked in those buildings felt that they had, where were opportunities for improvements that we could make to not just the buildings, but the staff that worked in those buildings.

Superintendent, Board of Education, Proposition O, levy, agenda, motion carried. We are fortunate to have Art Bond of Bond Architects and Eric Wilson on the Zoom call with us tonight to talk a little bit about the safety study. But what we got when we approved this team to work with the district on this safety study is two groups with really extensive experience in ensuring that schools and, in Tier 1's case, businesses are as safe places they can be for the people that need to work, live, and learn in their buildings. Bonds Architects has an extensive safety audit experience with schools throughout Missouri.

Process they call BASE. They're going to talk a little bit about that here in a few minutes. And Tier 1 Tactical Solutions is one of the premier safety training and consulting groups around. They work with school districts throughout St.

Louis County and all across Missouri on a variety of different safety items. So with that, I would like to take this opportunity to introduce Art Bonds and Eric Wilson from Bond Architects and let them talk a little bit about their process that they go through when they partner with a school district to do a safety audit. Thanks, Chris. I'm Art Bond of Bond Architects, and Eric is in the background.

He'll jump in with any of the details that are needed, but I wanted to give you a brief background on the BASE initiative, which we started to really develop in about 2016 is when we really started focusing on that with about 80% of the people. Superintendent, Board of Education, Proposition O, levy, agenda, motion carried. There are a number of things that come into play when we talk about schools being safer. We look at those from the perspective of social and emotional safety and wellbeing, bullying transgender accommodation visitor management and intruder deterrence So it a little bit broader than you might think Superroportion O levy agenda motion carried That is, in approaching safety and security, schools need to be inspirational environments.

And we need to make sure that all the safety protocols are secondary to what's put in place for the learning environment. You really, as students and staff, shouldn't feel or interact with the safety components of the school. Superexpensive, Board of Education, Proposition O, levy, agenda, motion carried. Superintendent, Board of Education, Proposition O, levy, agenda, motion carried.

We had a number of meetings with administrators at each school, the SROs, and a number of different staff at each facility, each of which had a little bit different perspective on where vulnerabilities might be and other concerns. Superintendent, Board of Education, Proposition O, levy, agenda, motion carried. Evaluation. We're at the tail end of this, but we really were evaluating each campus against best practices and kind of the latest thinking in safety and security.

We looked at perimeter building entries, single point of control is really a very important aspect of looking at schools today. Superintendent, Board of Education, Proposition O, levy, agenda, motion carried. Superexpensive, Proprietary, and Proprietary. We also looked at and I know that the district had gone through and done a fairly extensive security film on glazing.

Superintendent, Board of Education, Proposition O, levy, agenda, motion carried. So, I wanted to give you kind of a highlight of some of the things that we've been doing in the past. The things that were differentiated one building to the next. And so kind of launch in.

Captain, for example, we looked at expanding the secure vestibule. We did look at some ways in which to potentially lock down the stairway doors and provide more secure ingress and egress through the building in that regard. And we'll get into more detail as we present the further details of this at a later date. As we look then at Glenridge, we looked at remodeling the entry such that the Oxford entry would become the primary entry.

Superintendent, Board of Education, Proposition O, levy, agenda, motion carried. We think that the main entry along the northwest side of the school makes the most sense to address with both ramp and access. At that point, we do have an alternative to look at affecting the primary entry at the front of the building. But we also wanted to be sensitive to the existing aesthetic of each of these facilities and try not to disrupt those or when we do address those to be as really careful in application as we can.

So that was a secondary consideration in looking at Merrimack as possibly coming in through that middle entrance on the, I believe that's south facing side. Wydown Middle School had more to do with hardware and controls from that standpoint. And some of the security aspects regarding the fencing at the perimeter, the building's quite new. And so as on the whole, really has a lot of the predominant safety protocols built into it.

But we did have a few minor additions that we're going to look at further in implementing there. As we get to the high school, we were looking at a number of different situations. As I mentioned, there are a lot of doors into the high school. We were looking at a secure door with a card swipe at the Greyhound entrance around to the west.

We are looking at additional hardware and card swipes through a number of the entries such that most of the perimeter can remain locked at all times and that really it will require card swipe access, student ID, and that can be monitored at each of those entries as well. The main entry is also one that we're going to be looking at securing a little bit more from what's currently there, and we have a fairly detailed approach to that. As we then went on to the family center, we were looking at ways in which to connect both entrances, one at the lower level and the main entrance at the upper level, and trying to tie those into a single monitoring station at the front reception area so that they can both be actively monitored at all times. We also looked at the facilities building as well as the administrative center.

The administrative center follows much in the approach to the other, I would have to say most of the other buildings in trying to secure that entry a little bit more. And there's more detail to that. But as we looked at the facilities building, there were a number of hardware issues, gates around the performance field, which would have more egress function added such that if folks were to discharge onto the field they would have ready access out of that area from a safety standpoint We also looked at adding some gates as well and some things like adding a telephone in the press box and getting full communication throughout that campus. We also did look at the locker room facility and getting card access into that as well.

Chris, I think that pretty well ties up the physical side of that. Yeah, thanks, Art. I think that we wanted to just put a few little highlights of what is, depending on the side of the school, a 40 to 60 page report for each of our buildings. That looked at a lot of things.

I think that, you know, if we look at kind of overarching themes that came across out of this as we move forward to, you know, to implement this work across the district is one really looking at all of our facilities and making sure that we have a single point of entry and control. So how can we, you know, what are some simple, easy, or maybe in some cases, not so simple things, but things that we need to do to make sure that we can control access to those buildings as best we can while we have students and staff in the building. Part of that includes looking at options for potentially implementing visitor management systems across the district, looking at where we have gaps and where we can improve the monitoring and the security monitoring systems and cameras that we have across there. So, I mean, the things that we looked at throughout the span, the gap from everything like that to trying to figure out, you know, is there a way that we can develop an accountability system for students at the high school so we know who's on campus and who's not on campus if we were to ever have a crisis or an emergency in the middle of the day?

Because as you know, that gets a little complicated with the open campus that we have there at the high school. But as Art mentioned earlier, you know, in kind of his intro, and Sean will get to this in his superintendent comments, you know, this whole study and everything that we looked at wasn't necessarily just about physical safety and about infrastructure. We wanted to take a look at, you know, if there's any social emotional issues, social emotional safety issues that we can address. As part of this work, you know, part of the conversations that we had with all of the building administrators were just about bullying and if there's any spots in schools or anything that we can do to enhance or change the physical nature of those buildings to address bullying issues that are happening in those schools.

I'm happy to say that we didn't really get a lot of negative feedback on that type of issue. But we did want to take this as an opportunity to look at, I kind of got ahead of myself, but I will come back since we're already there, to take a look at solutions for if we wanted to explore the, solutions for exploring the idea of putting gender neutral bathrooms in all of our schools. And there's really just a number of different solutions that we could implement at each school. And they range in everything from just identifying current existing single-use restrooms, making sure that they are ADA accessible and designating those as gender neutral restrooms, all the way up to converting banks of restrooms into single individual stall restrooms.

Superroportionate, Proposition O, levy, agenda, motion carried. Spervantage, Propriety, and Equality. Superroportionate Proprietary and Proprietary I going to back up just a little bit too and just talk about if I skip the slide talk about procedures and training So we talked a lot about this and this is actually one of the things that Tier 1 came in and really provided some great just outside objective analysis on the safety procedures that we currently have in place the training that we do with our staff and with our students And they identified some opportunities where we can, you know, further align the training that we're doing with our staff with current best practices and what they're seeing a lot of other school districts throughout the St. Louis area do.

They found some opportunities for communication, not only just with our staff, but also with our parents about the different types of safety procedures that we use in buildings and had some great insight on how we can work even better to make parents a partner and partners in making sure that school continues to be a safe place. Just some other things with reinforcing a common language for some of the things that we do with training. Having the advantage of being able to sit in all these meetings across all the buildings with that. It was pretty clear to me that we need to work on some common language and some consistency in the way that we talk about how we train for this or how we train for that at all of our different buildings.

And again, I talked a little bit about visitor management earlier and taking opportunities to expand and monitoring and oversight of the security cameras that we have there. An interesting issue that came up that I didn't really anticipate was really looking at how can we do a better job of if schools are going to continue to be sites for elections, whether it's April municipal elections or federal elections, what policies or practices can we put in place to better separate the voters that are coming to those schools from the rest of our building, regardless of whether students are in those buildings or not. Superexpensive, Board of Education, Proposition O, levy, agenda, motion carried. Superintendent, Board of Education, Proposition O, levy, agenda, motion carried.

So, we have a better single point of entry and control that are going to involve, you know, having a contractor and architect involved. And that's going to be work that's going to have to be done over a summer as opposed to things that can be implemented within the next, you know, within the next year, just kind of right after we start this. We're still working also with our principals to kind of go through all the items that have been identified for each of their buildings. And we want to take that priority list and the phase budget list and then kind of have Tim and Tim Walsh and Jim Burnell work that against, you know, what our capital improvement plan looks like over the next couple of years to figure out a good plan for moving forward with all these recommendations.

And that is the extent of the safety update. Thank you, Chris, and thank you, Art. That was a very thorough update, and I recognize that it's just that, an update, and you certainly don't have all the answers. Having said that, I'm going to see if each board member has any comments or questions.

So I'm starting with you, Kristen. You got anything? I do. So first of all, I want to thank Art Bond and Eric Wilson for being here tonight.

And Art, thank you for your introduction. It's great to see you again. I wanted to touch on your introduction and just thank you so much for really prioritizing the idea of a welcoming and inspirational environment and that the safety is something that's seamless and not threatening and not noticed when as little as possible anyway for our students. I think that huge to the mental health as you coming into the building for learning So thank you for that I also just wanted to say I appreciate it Obviously there so much detail on this and I know we don have time We going going to come back and discuss this with the board later but a few things I want to touch on was signage and how important that can be to helping with the safety and I really feel like the signage in our buildings it great that we looking at that I just say that So I appreciate that One thing I was thinking about is as we're going through this pandemic and we're also sensitive to touching things, those card entries, are you thinking about no touch entry somehow with the cards that you're not actually holding on to handles and opening up things?

I know we have some of the ADA, and maybe that's just part of it, and that will be included, but I was thinking about that. And lastly, I was thinking about the bathrooms and appreciate the thought that's going into that. Specifically looking at the high school, when we did the addition at the high school, it was not included in the budget to have bathrooms on that new wing. And so I think that it's a, I think this is how this is, that if you're in that wing, you have to walk all the way back to the main part of where the original building is to access bathrooms.

So if you're thinking about adding bathrooms, if there might be any opportunity to looking in that new space so that the bathrooms are more, you know, represented throughout the whole campus instead of just on where the original building was. So those were my thoughts. So thank you so much for your presentation, and I appreciate all the work that's gone into it. Thank you.

Thanks, Kristen. Amy, do you have anything? Hi, yeah, thank you for the presentation. It was great.

It was really thoughtful and intentional. And I like the direction where we're headed on. I'm sorry if I missed this. And my internet's a little bit spotty for some reason.

But with the gender neutral bathrooms, was there any talk about the locker rooms or just the bathrooms? The log rooms are under consideration as well with a separate changing area that could be set up for that accommodation. We haven't gotten into as much detail right there, but that is a topic that has come up and it is going to be under consideration. Thank you.

Thank you, Amy. Gary, any comments or questions? That's great to see all of you and thanks for your work on this. One quick question that I had was about the high school.

You mentioned the number of entry points and doors and that that makes it for challenge. Can you just explain to us why, because I know some doors now do have card Are there doors that just don't have those? Are those doors not operational during the day? What would be the change in terms of adding card readers in some places?

Part of what you have is you have a number of doors that have motion detectors on the inside and release the doors when somebody passes by. There are also doors with proximity readers or card readers, but they're not adequately monitored. You don't have the ability to remotely secure those or watch somebody that is addressing those doors. Superintendent, Board of Education, Proposition O, levy, agenda, motion carried.

Thank you. Yeah, Gary, just to clarify, I mean, all the exterior doors to the high school are locked during the day. You know, there are, I believe, four or five entrances that do have key card readers that students can access throughout the day, but that's still a number of access points that students can go in. And if there's someone with tier one, the term tier one use, if there's someone tailgating behind them that kind of comes in to Archpoint that's not monitored, that potentially creates a risk.

Are those places, I mean, that could happen at a card reader door as well, right? Okay. And then there are other doors that someone could come out and there's not a card reader to get in, but someone could come out that door. It could be open from the inside, and then you could potentially gain access that way.

Gary, part of what we're looking at is door monitor switches so that there is a central, Recall point where if doors are open throughout the perimeter, you can identify what doors are being opened and closed, and that can also trigger cameras such that you can much more readily observe and manage what's coming in and out, even with the card or prox readers at those doors. Great. Thanks for explaining that. Thanks, Gary.

Adam, any questions? Yeah, I have two quick questions. Thanks for the presentation. It was really great.

One of the questions that I had, I know that you talked to different groups of people at the school, and I didn't see the students were on there. I know we're talking about social and emotional well-being, and I thought it might, I don't know if you had talked to the students yet, but in that light, I think it might be a good idea. I'm not sure. Have you talked to the students yet?

We have not, Adam, and you are spot on with that. That's a critical piece that we're going to have Superroportion O, levy, agenda, motion carried. That is also a good question, especially that connection point that is right, well, as you come from sort of, not sure exactly what series of doors, but yes, there's a hinge point right in there that is a critical juncture. And it's been kind of a stymieing point for us in the past, but I think we've got a pretty good solution.

All right, great. I think that I know from the student perspective, that's an entrance and a point that's important for us because if anyone gets access into the Center of Clayton, they automatically have access at this point into the high school. I think that that's just something that... Yeah, it's almost functioning the opposite way that it should.

Yeah. Currently. Yeah. All right.

Thanks. Appreciate it. Good question. Adam, another piece that we're looking at and that we've identified related to the Center of Clayton is just trying to make sure that there's some overlap with the alarm systems within that.

So, for example, I mean, if a fire alarm goes off at the center right now, it does not necessarily trigger a notice at the high school. So they're reliant on somebody from the center to call and say, hey, there's a meeting room on fire. So we're looking at opportunities. And I think the same should go from the high school over to the center.

So when there was that fire that we had at the high school, you know, up in the band area, you know, the center of Clayton didn't know that there was something going on at the high school until they heard the fire trucks pull up. So those are the types of things that we also looked at for some opportunities for overlap and coordination. Great, thanks. Stacey, do you have any questions?

Yeah, one of mine, which was, but the gender neutral bathroom, and I'm sorry if I missed this, are you looking at that at all of our schools? Yes, yes. We're looking to, we're looking in each school to make sure that the accommodation can be made. And in some cases, you already have a sort of term to unisex restroom that we think could be transitioned.

But we're testing that model to see if that will work or if we need to provide additional, in some cases we do. Okay, great. No, I just wanted to make sure that you weren't for some reason only thinking about the high school or the middle school. So thanks.

We're taking it all the way down to the elementary. Great. That's great. Thank you.

Thank you for including social and emotional safety in this whole process. I appreciate it. Thank you. Lily, do you have any questions?

I do. Nice to see you, Art, and thank you and Chris for the presentation. Really glad that we got back to the gender neutral bathrooms this year. And I wanted to comment on one specific area.

I don't have any other questions. I am wondering if at some point we might consider expanding safety. I really like as Stacey said having the social piece in there and bullying in there and gender bathrooms I think what missing is looking at safety around mental health issues So not necessarily social emotional generally but mental health like eating disorders suicidal behaviors or thoughts of our students anxiety depression kind of the mental health stuff that could result in injury or safety issues to self or others So I guess my question is, would you consider or just kind of throwing out an idea there in the next safety report that it's expanded into some of those areas and thinking about both budgetary impact, what we might need to improve in that area, any kind of staffing considerations, as well as just kind of reporting on where we're at with those kind of safety issues for our students. Yeah, I think I'll take that.

I'm not sure that that's really Art or Eric's area of expertise, but I mean, that is something certainly that we'd want to have, you know, Robin Weems, our Assistant Superintendent of Student Services and our social workers involved in and looking at. When you say next safety report, I mean, if you're talking about the one that's in mid-June, I'd say that I don't know that we would have information like that ready to come back and present at that point related to that topic. But I think that's certainly a conversation that we can start and we can see if there's any opportunities within the broader safety work to integrate that. But I mean, I would certainly want to take my lead from, you know, from my colleagues that have far more expertise in that area than myself.

Absolutely. I think it's really great that we've added safety as a discussion, you know, and the physical buildings and, and if we then if we continue to be talking about safety I think it just makes sense to add kind of mental illness, illness and mental health piece to at least reporting on it. So thank you. Thank you, Jason.

Questions, comments. Nope. Thank you. I don't really have any questions or comments, just only to say thanks.

And I really, I do think the social, emotional, mental health, well-being of students is a really critical component. So I think that's really exciting that we're thinking beyond physical safety to that. So thanks, everybody. We appreciate it.

Thank you. So we're going to move on to 6.02, which is capital improvements. And I think that's probably, is that Mary Jo? Yes.

I just want to say thank you, Art and Eric. Thank you for being here. Thank you, Dr. Thank you, everyone.

So this is just a quick update. Back in August, I presented the board potential capital improvement projects that exceeded the level of funding. Sperroportion O, levy, agenda, motion carried. Thank you, Dr.

Bord. I'm going to start with the budget. The budget is about $150,000. Overall, the capital improvement plan addresses general building maintenance needs as well as educational needs, and it's continuously updated as the needs of the district and its students change.

As a result, some of the projects get deferred over a period of years and never even get prioritized on this list. Spervantage, budget has been kind of, you know, worked on for the next five years and currently doesn't have any of these safety and security improvements in it. As always, it's an ever changing document and it does get reprioritized as needs come about. But looking at other funding sources is also one of the things we might need to do.

So, even with that additional funding that I mentioned that we put into the plan, all of the projects will not get completed. As Sean mentioned, we're already looking at not considering some of the projects. This doesn't mean that they don't provide necessary improvements or enhancements to our facilities. It just merely means that there are limited funds and we're trying to work within a budget.

Also, funds from the sale of the Maryland building provide a unique opportunity to be reinvested into these different projects, but unfortunately, these funds are also limited. We have spent some of those funds already on current projects As a result we did do capital financing to do some other projects because we knew these funds would be limited That was the COPS that we used to pay for improvements to the Center of Clayton We also did COPS 20 years ago when we built the administration building. So having capital financing allows us to make deferred but necessary improvements by spreading the expense over 10 years out of our operating fund. And that also allows us to grow our fund balance.

So the projects that were presented in the executive summary that we've been wanting to talk about and move forward with are the building safety and security improvements that are going to be recommended by Bond and Tier 1 Tactical once that report is finalized, as well as renovations to the high school library to enhance functionality, flexibility, and collaboration in that space. We did provide a conceptual from architects on that, and we're looking to get some conceptual costs. Preliminary costs are around $800,000, but we're looking to get that a little refined. Renovations to the Black Back Theater to minimize safety concerns.

There's probably different levels we can do on that project, but based on a couple of the presentations that were provided and the information that I gave the board, it looked around a million dollars for that project. Renovations to our press box at Gay Field and the addition of press box at Adzick Field, which will enhance the athletic facilities to accommodate the increased use of technology, as well as safety in our athletics program. We already know the price of the Adzick Field press box. We have not had any study done on the Gay Field one, as we want to see kind of where all of these projects come in.

As well as the additional dugouts at Atlantic Field, which will provide protection for our players and much needed storage. So due to the successful passing of Proposition E, we were able to begin several necessary projects, which include the replacement of the slate roof at Merrimack, the replacement of the chiller at Merrimack, as well as Glenridge. Furniture enhancements are going to be able to be made in some of the learning spaces, as well as one of the newest ones, which was replacement of the Glenridge play field. Sperliament, Board of Education, Proposition O, levy, agenda, motion carried.

We'll consider prioritizing these projects in the future when funding or budgetary issues change. So we will continue to finalize these actual costs and conceptual designs of these projects and bring forward to the board after administration has prioritized and determined potential funding sources. So that's really all I have on my mind. Can I add just something to that?

And I appreciate Mary Jo putting this together. Superintendent, Board of Education, Proposition O, levy, agenda, motion carried. Thank you. Absolutely necessary.

So I just wanted to put that out there. Great. Thank you. Kristen, any comments or questions?

No, thank you very much for the presentation. Oh, I guess I should make one comment. I did really love the graphics in the booklet, especially the one about the dollar bill all divided up. And those kinds of interruptions in the document is very helpful because this There's a lot of information, so thank you for doing that.

Thanks. Amy, any comments or questions? No, I'll echo Kristen's comment, though, that I really, the booklet was very helpful, and there was, it was, did a good job of explaining things, and I liked it a lot. Last year was good too but this might have been better Great thank you Gary any questions comments Any questions comments All right Thank you Adam any questions comments No.

Thank you. Stacy, any questions, comments? All right. Thank you.

Jason, any questions, comments? Yeah. Just... Let's hold on real fast.

Got to find it. You're on page three of the booklet. Okay, wait, I haven't presented the budget. That was the capital plan.

So, yeah. Okay, good, good. So, pause. I was like, maybe I missed it.

There is parts of the booklet that are aligned to the capital improvement. Yeah. Okay. Yeah, I referenced the budget in this discussion, but I haven't presented the budget.

We're going to talk about the budget next. So if you have a budget question, say that for the next item. All right. That's cool, man.

I got a little scared. You're good. I was way too short to cover the whole budget. Absolutely.

Thanks. Lily, any questions about the capital improvements? No, no. I'm glad because I was getting confused.

Awesome. Thank you. Okay, perfect. So now we're going to, and I don't have any either.

Thanks, Mary Jo. We're going to move on to our study item, which is the budget draft. And obviously, Mary Jo, you're up again. Okay, this is definitely a much longer presentation.

And I apologize, I do not have a PowerPoint on this. So you're going to get kind of a big regurgitation for me. And this presentation, part of the reason I don't have a PowerPoint is because I am really not going to talk a lot about the actual budget document. I'm going to talk about more of the current economic situation that we're in and what like what we're experiencing right now.

So I will say the budget development process for the next school year began back in December with administrators fostering inclusive budget discussions with staff Superintendent, Board of Education, Proposition O, levy, agenda, motion carried. Superroportionate, Proposition O, levy, agenda, motion carried. Projections are used to build that macro budget, and those are continually updated as information is received. In order to build projections, however, certain reliable expectations are required.

So the stay-at-home mandates imposed due to the coronavirus pandemic has resulted in the sharp downturn of our economy. So the COVID-19 pandemic has triggered the first recession ever caused by the contraction in the services sector of the economy. The Great Recession in 2008, which was one of the biggest issues for the district requiring the tax levy recently, was caused by the housing sector, which is considered a goods producing sector of our economy. The services sector includes entertainment, tourism and travel, bars and restaurants and retail stores.

March and April have seen steep drops in these areas for sales. A service-based recession such as this causes a very sharp loss of employment. Unemployment has been reported at 14.7%, approximately 20.5 million people. This is the highest level since the Great Depression, where employment was at 25.5%.

Unemployment is currently higher than what the nation experienced during the Great Recession from 2007 to 2009. For further comparison, the national unemployment rate was 3.5% in February this year. So that discusses the sharp decline that we have said. Everyone is eager to know when the nation's economy as we know it can get back to normal.

It's very speculative, however, to predict at this point how long the economic disruption could continue. What is known is the degree of the economic downturn will be related to the length of the current restrictions that restrain economic activity. The longer the length of time that day-to-day operations are not resumed, it is more likely that economic conditions will continue to deteriorate for a longer period of time. Since this is a services sector recession, the assumption, though, is it can't be.

Potentially recover more quickly than it did in 2008 during that recession. Given the high uncertainty regarding the economic trajectory, many operational considerations and budget implications due to COVID-19 are unknown at this time. Short run economic disruptions will have little noticeable impact on the current fiscal year. However, future fiscal years could see budget implications that are much more significant.

So I can talk a little bit about what we do currently now. Federal monetary policies have been put in place to stimulate the economy through the Coronavirus Aid, Relief, and Economic Security Act, or CARES Act. Among other things, this act will provide states with funding to prevent, prepare for, and respond to the COVID-19 pandemic. The Elementary and Secondary Schools Emergency Relief Fund's portion of the CARES Act will provide DESE with approximately $208 million in federal funding.

We anticipate receiving $96,000 from this funding. We will receive about 75,000, or I'm sorry, 75%, which is about 75,000 of this funding will be received this current fiscal year, probably in the next month. These funds will be used to offset the current $50,000 of expenses we've incurred this year already to coordinate the preparedness and response efforts of the district due to COVID-19. These expenses include supplies to sanitize and minimize the spread of the infectious disease and technology for online learning.

So just so you know, we are tracking all expenditures that are outside of our normal purchases due to COVID-19. Looking at state revenues, on May 4th, the governor outlined the Show Me Strong Recovery Plan. This provides guidelines or guiding principles to Missouri's recovery. It is the beginning of a gradual process that will evolve based on the changing situation across our state.

However, state budgetary pressures due to revenue shortfalls have already begun to emerge as sales, income, and other major tax categories have started to decline. For example, reductions in gaming revenues due to casino closures will affect the classroom trust portion of our basic formula payment. This is the majority of that payment. We do anticipate about a 10 to 20% reduction in this funding level.

And sales and gas tax losses due to the stay-at-home mandate affects our Prop C funding. Again, about the same reduction there. Superroportionate, Proprietary, and Proprietary. The state's In regards to property tax revenue, if the economic impacts of the current state at home mandates continue into 2021, not the actual state at home mandates, but the economic impacts of it, the St.

Louis County Assessor anticipates a negative impact on the 2021 and 2022 property assessments. Superintendent, Board of Education, Proposition O, levy, agenda, motion carried. Spervantage of Education, Proposition O, levy, agenda, motion carried. Spervantage of Education Proposition O levy agenda May based on their anticipated work schedule In addition all district extra pay contracts which include spring coaches and club sponsors are also being continued to be paid through the end of the school year as well Some savings will likely be achieved organically throughout the fiscal year as a result of COVID-19 restrictions.

These include related overtime expenses for hourly staff, reduced substitute costs, energy savings and other facility costs due to closed operations, including maintenance to facilities, facility materials and supplies, savings on fuel and rental buses, reduced professional development costs, meaning training for conference attendances, and reduced instructional supplies such as art supplies, science supplies and paper. However, decisions on how students and staff return to school in August could also have budget implications. This would include costs associated with personal protective equipment requirements for staff, modifications to facilities to promote social distancing, separation, and contactless use. As we mentioned during the safety audit, you know, automated door opening or something, you know, automated toilet flushers and paper towel dispensers.

We haven't finalized all that, but we are looking at it. Increase in fuel and rental buses to allow social distancing and separations of students. Leave and other accommodations for staff under the Family First Coronavirus Response Act and instructional expenses to continue remote learning if necessary. We also have to continue the, or consider the potential cost of the district for its portions of loss for the operations to the center of Clayton.

They have furloughed all of their part-time staff and suspend all operation contracts to minimize expenses. However, they have refunded over two months of memberships and have extensive membership cancellations. With the new county guidelines, they will not be able to open for the foreseeable future. The earliest expectations are July.

They are also currently looking at other options to reduce expense, but the district will be responsible for 50% of the losses incurred. Finally, the impact on health care costs is yet to be determined. An early study released in March by a company called Covered California, which is a free service that connects Californians with health insurance under the Patients Protection and Affordable Care Act, otherwise known as Obamacare, projected potential 2021 premium cost increases due to the virus alone, ranging anywhere from 4% to more than 40%. The next item is the cost of testing and treatment.

The cost of testing and treatment is based on the number of infections, cost of testing and cost of treatments, the degree to which COVID-19 testing and treatments costs are continuing into 2021, the extent of elective surgeries and other treatments deferred into 2021, and the impact in 2020 on our self-funded reserves and the need to rebuild our reserves as we move forward. The district did elect to waive members' cost shares, including co-pays, co-insurance, and deductibles for diagnostic testing related to COVID-19, as required by the Family First Correspondence Response Act, Coronavirus Response Act. In addition, the district structured premiums last fall to rebuild reserves after its high claims year. While many of these factors will hopefully become clear over the months ahead, we will continue to monitor the impact of claims related to COVID-19 and their impact to self-funded reserves.

Budgeting entries in the response to all this uncertainty is definitely a challenge. At this point in the crisis, it is difficult to draw specific conclusions about the potential impact on the district's revenue and operations. We will continue to identify key information over the next several months that hopefully will provide a clearer picture of the overall impact to the district. Budget revisions and contingency funds, as well as our fund balance, provide the board and administration flexibility to allow for more informed decisions as we move forward.

In summary, operating revenues is projected to decrease 2.4 million or 3.79%. This is primarily because of the information we know today. We do not anticipate any recoupment of protested taxes. There have been no major settlements this year for the district.

That amount was $1.2 million of our 2019-2020 budget. So that is not moving forward. And we are projecting a more conservative level of financial institution taxes in 2021 due to the significant fluctuations in revenue streams over the past year. For 19-20, that was a $1 million fluctuation in that revenue stream.

And so I'm a little uncomfortable projecting that moving forward. Operating expenditures are projected to increase approximately 1 million or 2 This is due to salary increases of 1 budgetary impact for certified and 2 for classified and benefit increases with a 9 budgetary impact As I said that what we know today but the coronavirus pandemic could change that Further, the budget includes additional staffing at the high school to accommodate a large freshman class and an increase in capital projects funds, as we talked about with our capital projects, is due to the successful passing of Prop E, which is allowed for an additional $150,000 towards capital projects. Although the district spent down fund balances of approximately 10.1 million over the past four years, because of the successful passing of Prop E, the district is projected to have approximately $2.8 million surplus in 2020-2021. So with that, if you have any questions.

Thanks, Mary Jo. All right, Kristen, questions, comments? No, thank you. Thank you.

Amy, questions, comments? No, thank you. Thank you. Gary, questions, comments?

No? Okay. All right. Thank you.

Adam, questions, comments? No, thank you. Thank you. Stacey, questions, comments?

Just a big thank you to Mary Jo, because everything that's going on now with COVID and the economy was an additional lot of work for you to go through, Thank you for all of those updates and the thoroughness in which you presented. Thank you. Great. Thank you.

And Jason, I bet it starts on page three. Questions, comments? Well, I have a lot of them. Page three is really just a typo, I think.

It's a last paragraph, first line, preparation of the 2020-2019. I think you mean to say 2020-2021. Yeah, as we said, this is a draft. And I apologize, Norla, I'm in the office.

Yeah, it's all good. Somebody look at it. I did not get anybody to get a second set of eyes on this. So we will have that before the final document.

So yeah, that is it. Yeah, I got it. Yeah, I got it. So I didn't continue reading that thoroughly.

I kind of didn't want to go through that type of detail. You all will catch those things. But I do want to go back to what you were saying about COVID and how we're going to operate in the foreseeable future. So tell me, just based on what we do know, right, and the assumptions that we can put in place here, how will we be looking in the fall?

Will we be at a disadvantage? Will we be able to operate our, I'm sorry, these headphones are making me talk funny. Will we be able to operate, will we be able to function properly or will we be at a loss for revenue? And then also, will we receive any PPP money or any funds from the government to help us out?

That's my first question. So regarding the funds from the government, we're not eligible for PPE. Government entities are required to pay their staff and they're required to do it with their own funding. So and if you think about it, we've collected like the majority of our taxes.

We are waiting for our protested taxes to be released, which is about $12 million. But we do anticipate that coming this month. So and because of the Proposition E passing, that did build our fund balances up a lot. So as I mentioned, we spent down $10 million, but we got back around $7 million this year to help build it back.

And so it won't build it back all the way, but with that, we are in a much better place. Had we not passed that, we would be in a much different situation right now. So with all of our taxes being collected, and it's not a reassessment year right now, we are actually, I mean, we're going to have some minor fluctuations based on this, Superintendent, Board of Education, Proposition O, levy, agenda, motion carried. Well, assuming we were not to be in school, assuming the worst.

Are we losing money or are we, do our expenses outweigh our revenue, essentially is what I'm trying to say. We haven finalized all of the parameters of what it would look like But if staff are still online the assumption is we would be moving forward like we are now still paying them I think the bigger issue is if we bring students back and we have to, you know, make the class sizes smaller, how will we accommodate that with staffing? Sean, I don't know if you want to comment on that. So, I mean, currently, I think what the question was is our revenue is going to be out, our expenses going to be outweighing our revenues and at this point, no, we're actually putting money into our fund balance in the fall.

And so if there is a need for us to look at staffing, we would definitely bring that back to the board. But right now, we don't have the, those are a lot of unknowns. And so what I would say is that we would look at first, how do we utilize the current human capital through whatever plan that we have in place? And then if we need to ask the board, we still have money in our fund balance that if we need to ask for additional funds, we could ask for that.

But right now we're looking at trying to build our fund balance. So that way down the road, if we need to spend down our fund balance, we would have that. But in the fall, I think we're... Yeah, yeah, we're not anticipating anything major this fall.

Kind of what I was saying is that our major source of revenue is taxes. And then so with changing and assessed values in 2021 to 2022 is where we could potentially see some impact. So our impact is going to be a little bit further down the road. So unless our expenditures change in the fall, we shouldn't see any major changes in revenue.

Right. So, right now, what we're experiencing right now in the second semester, third, fourth semester of the year, have our expenses outweighed our revenue right now? Are we hurting right now? This is a good indicator of how it's going to look in the fall.

And then create a model and forecast out how it's going to look in the years to come as well, if they had to look at it right now, right? Snapshot in time. So, I mean, I'm only asking these questions because of revenue. I know we all want kids to come back to school.

We're all on board with that. We want that to happen, right? But I'm just saying, worst case scenario, if it doesn't, how are we looking revenue-wise? And so based on right now, are we losing more money than we are bringing in or that we have access to?

No, because as I mentioned, you know, we're still receiving taxes. So as long as people are paying their taxes, you know, our major, you know, 80%, I think it's 76% of our revenue stream is real estate taxes. And so we'll get our payment in June, and then we should be in line to get our following payments this December. Gotcha.

And Barry Waymiller, I know he's building that building right now across the way. He's going to have a whole new business. He's going to generate more revenue. How much money are we looking to get from that business?

Do we have any projections on that by chance? Yeah, those are included in my projections, but that building is two and a half years out. So it's included like in the 2023 year, I think. So based on what the city has told me, yeah.

Okay. All right, cool. I think I have one more question. Hold on real quick.

Superintendent, Board of Education, Proposition O, levy, agenda, motion carried. Thank you very much for doing such a good job, by the way. Thanks, Jason. Lily, any questions?

Yeah, I have a few things. One is, as last year, this document is really, really good, Mary Jo. So it is, it's so useful and I hope that, you know, we have two or three, we'll have two or three new board members that it's definitely a really good document to provide to them that kind of gives an overview. And then to add on to that, your presentation, which I wasn't expecting to hear so much about, I had some questions about COVID-related expenditures and revenue.

So that was really helpful. Thank you so much. And I appreciate, I think, you know, bad news is hard to deliver or ambiguity is hard to deliver. Superintendent, Board of Education, Proposition O, levy, agenda, motion carried.

And I think about that, I guess, related to that we have a couple of board candidates that are really talking about kind of the fiscal responsibility of the board. And I'm excited to see that. And what that takes me back to is last year we talked about before the tax levy and before it passed, we talked about having something equivalent to in the past long-term financial planning or resource allocation. And so for me, what this raises sort of separate from the whole COVID piece is, you know, I see that we have the great fund balance, but we also have more increase in expenditures than we do increase in revenue.

Spervantage of Education, Proposition O, levy, agenda, motion carried. Spervantage, looking at some things and holding all of us accountable. The board to hold the district accountable. And so that is my, I'm not sure if that's just for you, Mary Jo, to address or just to put out there, but I really would like to hear kind of where we're at and if that's something that we foresee really making sure that we build in the near future.

So, yes, that is going to be something. And we actually were in the process of the application because in the past, what we did was an application that we sent out to the community. And that was supposed to go out this spring with everything that happened. We felt like it wasn't necessarily the best time to start, like, starting a group that we were going to, you know, put out an application for.

We didn't know what, how people, the time commitment. So we are continuing to, we're going to have a board advisory. That's a fiscal board advisory that's going to be in place for next school year. And that's going to include community members, similar long-term financial planning.

But we are going to look at how we did this in the past and look at how we can improve it for the future. So that is going to be part of what we're doing. Lily, any other questions or comments? I'm glad to hear that.

At the same time, I'm disappointed that it wasn't done. We've been talking about it since last year of doing something. I'm disappointed that it hasn't already been done. And, yeah, it's not going to be the same, and the times aren't the same of whatever we've done in the past, but it's really, it's very important.

And I hope all you guys, I won't be on the board, I hope all you guys stay on this and stay on getting the information that's happening there. I think it's really valuable. Thank you. Great, thank you.

And Mary Jo, I don't have any, I think there's very thorough thank you. I don't have anything, any other questions. I look forward to the final presentation and know that it's a trick box right now. And so thank you for your presentation.

So I think, Sean, anything for checkout? No, so I will, in terms of budget for checkout, we will, you know, we'll make sure that we include some information some way that Mary Jo relayed around COVID. I think that some of the questions that were asked about like what this going to look like in the near future versus the long future And so we know that probably next year we not going to see as much of an impact but we are going to monitor the long impact of this and we may need to make some adjustments based off future planning I think that we heard about making sure that priority of getting community input to the budget is important and we will have a process in place so the board has an advisory group. Great.

Thank you, Sean. So we're going to move to our action items, and I think we have about 13 of them. So the first one is 8.01, approval of the staffing recommendations for the 2021 school year. All right, 8.01.

I move that the Board of Education approve the 2020-2021 staffing recommendations as presented. Second. Thank you. It's been moved and seconded.

Does anybody have any comments or questions? All in favor? Aye. Any opposed?

Okay, I pass the agenda. Thank you. So we're going to move to 8.02, which is, there's a bunch of policies now. It's 8.02, approval of policy FED, collection of construction manager at risk.

8.02, I move that the Board of Education approves policy FED selection of construction manager at risk as presented in the report provided to the board. Second. Second. Did we hear a second?

All right. Sorry, it's been moved and seconded. I think I froze there for a second, guys. Any comments or questions?

All right. All in favor? Aye. Any opposed?

Okay. Motion passes unanimously. Thank you. So 8.03, approval of policy GBCB, Staff conduct.

8.03, I move that the Board of Education approves policy GBCB, staff conduct as proposed. Second. Okay, it's been moved and seconded. Any comments or questions?

All in favor? Aye. Any opposed? Okay, passes unanimously.

Thank you. So 8.04, which is approval of policy GBCB, staff conduct. Policy G, GBB, protected staff communication. 8.04, I move that the Board of Education approves Policy G, B, C, B, B, protected staff communication as proposed.

Second. Second. Thank you, it's been moved and seconded. Any comments or questions?

All in favor? Aye. Aye. Aye.

Any opposed? All right. That passes unanimously. So 8.05, approval of policy GBE, criminal background checks.

8.05, I move that the Board of Education approves policy GBEBC, criminal background checks, as proposed. Second. It's been moved and seconded. Any comments or questions?

All in favor? Aye. Opposed? Okay, passes unanimously.

8.06, approval of policy GBLB references. 8.06, I move that the Board of Education approves policy GBLB references as proposed. Second. It's been moved and seconded.

Any comments or questions? All in favor? Aye. Aye.

Aye. Any opposed? Passes unanimously, thanks. So 8.07, approval of policy GDC, support staff recruiting and hiring.

8 I move that the Board of Education approves policy GDC support staff recruiting and hiring as proposed Second It been moved and seconded Any comments or questions All in favor? Aye. Aye. Any opposed?

Okay, policies unanimously. Thank you. 8.08, approval of policy GDI, support staff reassignment transfer. 8.08, I move that the Board of Education approves policy GDI, support staff reassignments and transfers as proposed.

Second. It's been moved and seconded. Any comments or questions? All in favor?

Aye. Any opposed? Passes unanimously. 8.09, approval of policy GDPB, support staff resignation.

8.09, I move that the Board of Education approve policy GDPB, support staff resignation as proposed. Second. All right, it's been moved and seconded. Any questions or comments?

All right. All in favor? Aye. Any opposed?

Passes unanimously. Thank you. All right. 8.10, approval of policy, GDP support staff termination.

8.10, I move that the Board of Education approves policy GDP support staff termination as proposed. Second. Moved and seconded. Any comments or questions?

All in favor? Aye. Any opposed? Okay, passes unanimously.

8.11, approval of policy JHG, reporting, investigating child abuse. 8.11, I move that the Board of Education approves policy JHG with the proposed changes. Second. It's been moved and seconded.

Any comments or questions? All in favor? Aye. Aye.

Any opposed? Okay, passes unanimously. 8.12, approval of policy, I guess it's J.O., student records. 8.12, I move that the Board of Education approves policy J.O.

with the proposed changes. Second. It's been moved and seconded. Any comments or questions?

All in favor? Aye. Aye. Aye.

Any opposed? Passes unanimously. Thank you. 8.13, approval of Policy KB, public information.

8.13, I move that the School District of Clayton Board of Education approve the changes to Policy KB public information program as submitted. Second. It's been moved and seconded. Any comments or questions?

All in favor? Any opposed? All right, it passes unanimously. All right, so we're moving on to the consent agenda.

Go ahead, Gary. Joe, can you give me one second? Of course, of course, of course. Okay, sorry.

9.01, I move that the Board of Education approve the consent agenda. Second. It's been moved and seconded. Any comments or questions?

All in favor? Aye. Aye. Any opposed?

Okay, passes unanimously. All right, so we are moving on to our board communication. Does anybody have anything? Board communication, Stacy, go for it.

I just wanted to let everyone know that Y-Down is holding their annual give back night online this week. And if you don't remember or didn't I'm sorry, I didn't realize. It an annual event at Y where the students choose a charity that the money they raise goes to And this year they chose Mission St Louis which empowers local families to break the cycle of poverty And instead, of course, that they couldn't have an in-person event this year, they're doing it all online. And I'm sure if you go to the Y-Down website, you could find it.

You can just outright donate money or you can bid on different and play different games and do different challenges. Superroportionate, Proposition O, levy, agenda, motion carried. I had two things that I wanted to ask or just, again, throw out there a couple of things that I didn't see on the agenda for the rest of the year that I thought we were going to get back to. One is we were going to revisit kind of how it went with the student rep and student advisory and just make sure, I mean, Adam, you have been tremendous, I have to say, and tonight was another example of how much you add.

But I know we talked about revisiting that. And the other one is the equity final report. I didn't see that on there. I know we talked about it more recently, good at mid year, yet we also did talk about having a final report.

So those are my two things. Thank you. Okay, thank you. Any others in terms of Board reports or board communication?

Joe just mentioned a couple of things. Normally, we would be doing legislative advocacy meeting updates and things like that, which obviously we haven't been doing this spring. But I did want to call attention to the fact that there's been some legislative things happening last week and this week, moving pretty quickly that I would just encourage everyone to pay attention to. NSBA noted the other day that there was a kind of a massive bill in the Missouri legislature that was moving through some of the processes this week and last week and getting a lot of things added on to it that could have a lot of impact on things that would affect us from distance learning and charter schools and a lot of different things like that.

I have to confess, I don't know what, if anything, happened on that today, but it's been moving quickly. I just would encourage everyone to just pay attention to that and, you know, as appropriate, contact legislators and weigh in on things and encourage people that you know to be paying attention to it as well. A lot of things are moving fast and that happens when legislatures are acting under kind of unusual circumstances, which they certainly are. So things can slip through that might be a little more noticed or just be done in a little bit different way.

So you have to be paying attention to that. Also, just want to point out that with the upcoming elections, there's some deadlines coming up soon. If people are interested in looking at things like absentee voting and early in-person voting, some of those deadlines are coming up next week. So we just encourage you all to be thinking about that and just be aware of those issues, too.

There's been a lot of questions and a lot of interest out there in the community, I think. So just a couple of things that noticing this time of year. So Joe, can I add something to piggyback on Gary? We will put an update in, I mentioned some of the legislation in the last board memo about that.

And I have reached out to our legislators about those pieces of legislation and our concerns about them. And we'll give an update about what happened this week and have that in the memo too for you. So that way, and then we'll also put the information about the numbers you can call if you want to make personal phone calls. But I have written letters on behalf of the district.

Sean, I was just wondering, that's great to put the numbers in and appreciate that. I know you said something in the memo. Can you send a sample of what you wrote so that we have that verbiage for if we make phone calls ourselves? Yeah, I'll do that.

Thank you. Yeah, a number of our local area legislators have been providing And updates and suggestions on that too. So you can take a look at that some of their websites and social media and stuff like that too, if you're interested in following that. It's been changing so fast every day.

So it's hard to keep on top of that stuff. That's important. Thank you. Any other board communication?

I have just a couple things real quickly. One, I just want to again, it was really fun, might I add, to put out yard signs for teachers last week. So I got to put out six. I got to put out two in Pacific, two in Eureka, and two in High Ridge.

And it was awesome. Two of those six teachers were in their front yard as I put them in, and they were so excited. So let me just say that was, so thanks, Sean, and thanks, administration, again. That was awesome.

Great fun. Ditto that. That was a lot of fun. Thanks.

Yep And then second the deadline for absentee ballots by the way and you can email in a request is May 20th So just to your point Gary I mean it you know there a form you can you know if you want to send in And then third and finally, we do, we were going to have a St. Louis County Board PLC meeting on May 2nd. Obviously, we didn't. But we are having a check-in with board members this Saturday.

You would have seen a link to that, but you might have missed it. And so if you want to spend your Saturday from 9 a.m. to 10 a.m., it's going to be really exciting virtual experience. Just check it in with some other board members.

Just FYI. That's it. Anything else for the good of the group? All right.

Do we have a motion to adjourn? I moved that the Board of Education adjourned. Second. All right.

All in favor? Aye. Any opposed? We are adjourned.

Thank you all very much. Take care. Thank you, everyone.