September 3, 2025 — Agenda

Board of Education Meeting - Sep 03, 2025 Agenda at 7:00 PM Admin Building Board Room #2 Mark Twain Circle Clayton, MO 63105

1. Call to Order The meeting was called to order at 7:20 p.m.

1.1 Statement of Adequate Notice, Pledge of Allegiance DESCRIPTION: Adequate Notice has been provided. The Board of Education will recite the Pledge of Allegiance. CONTACT: Stacy Siwak, Board President

1.2 Adoption of Agenda

Recommended Action: Adopt the agenda as posted.

2. Recognizing Our Own

2.1 Katie Burkard DESCRIPTION: Congratulations to Katie Burkard, who was awarded 2025 School Social Worker of the Year by the School Social Workers Association of Missouri. CONTACT: Dr. Cameron Poole, Assistant Superintendent of Equity and Student Services

3. Public Comment

3.1 Public Participation at Board Meetings DESCRIPTION: The Board of Education welcomes comments from its community. A period for public comment is set aside at the beginning of each regular Board of Education meeting. In an effort to provide an environment for effective public comment at meetings, the School District of Clayton Board of Education has adopted the following protocols for public comment:

 Any person wishing to address the Board must fill out a Speaker's Card. The card will include the speaker’s name, address, e-mail address and topic he/she wishes to address.  Each speaker shall be allotted up to three minutes for the statement. At the discretion of the Board president prior to the beginning of the meeting, the time limit may be changed to accommodate the number of speakers.  Speakers are not to address the Board concerning specific personnel issues at a meeting. A speaker will be immediately stopped from talking further if he/she speaks to a personnel issue. Such issues should be addressed using the District’s established procedures for sharing concerns about school personnel and, if necessary, brought to the Board’s attention in private.  While the Board does not directly respond to a speaker during public comment, the Board will address speakers in the following manner: o The Board President may make clarifying remarks at the end of the public comment session to address any misstatements of facts. o The Board of Education will send a written follow up to a speaker to respond to his/her question(s). CONTACT: Gina Tarte, Chief Communications Officer

4. Superintendent Communication

4.1 Superintendent Communication DESCRIPTION: Dr. Nisha Patel, Superintendent, will provide an update to the Board of Education and community of current events in the District. CONTACT: Dr. Nisha Patel, Superintendent

5. Student Representative Update

5.1 Student Representative Update DESCRIPTION: The 2025-2026 Student Representative to the Board, Nina Satorius, will present an update to the Board and the community. CONTACT: Nina Satorius, Student Representative to the Board of Education

6. Presentations

6.1 ExcellenceK-12

DESCRIPTION: To guide the next steps in the District’s Long-Range Facilities Master Plan, the Perkins & Will/Paragon team has partnered with ExcellenceK-12 to actively engage the community through a comprehensive survey. The insights gathered will be critical in understanding community priorities for modernizing the District’s schools and athletic facilities. CONTACT: Gina Tarte, Chief Communications Officer Excellence K12 Exec Summary.docx.pdf

ExK12 presentation for Clayton.pptx

6.2 Curriculum Update DESCRIPTION: Dr. Milena Garganigo, Assistant Superintendent of Teaching and Learning, will present a curriculum update including information about curriculum writing, updates to the District curriculum website and structures in place for the design and implementation of new curricula. CONTACT: Dr. Milena Garganigo, Assistant Superintendent of Teaching and Learning Updated2 Ex Sum Curriculum 090325.pdf

Curriculum Update 25-26 BOE Presentation 090325.pdf

Recommended Action: That the Board of Education approve the District curriculum as presented.

6.3 Technology Study Overview DESCRIPTION: Beginning in the 2025 school year, Technology will embark on a self-study to determine new long-range goals for technology and to consider potential changes to the District device fleet. CONTACT: Luke Heitert, Chief Technology Officer, and Dr. Milena Garganigo, Assistant Superintendent of Teaching and Learning Ex Sum Technology 090325.pdf

Tech Study Presentation 090325.pdf

7. Policy Policy is how a board sustainably exercises its authority to govern. Through policy, school boards establish cohesive guidelines to advance vision into reality. Missouri School Boards Association (MSBA) provides policy services to the School District of Clayton. Periodically, MSBA recommends policy revisions due to legislative changes at the State and Federal levels, or due to precedent setting court rulings. Updated Ex Sum Policies 090325.pdf

7.1 1st Reading - Policy IND Ceremonies and Observances DESCRIPTION: Senate Bill 139 (2023) officially changed the name of the observance during the first week of March to match the more common phrase, Science, Technology, Engineering, and Math (STEM). MSBA has updated this policy to reflect that change.. CONTACT: Dr. Milena Garganigo, Assistant Superintendent of Teaching & Learning Policy IND CEREMONIES AND OBSERVANCES.pdf

7.2 1st Reading - Policy EGAA Copyright Compliance DESCRIPTION: MSBA has retitled this policy, recoded it from EGAAA to EGAA, and updated it to align with the federal TEACH Act. CONTACT: Dr. Milena Garganigo, Assistant Superintendent of Teaching & Learning Policy EGAA COPYRIGHT COMPLIANCE.pdf

7.3 1st Reading - Policy IGBI Home Schooling DESCRIPTION: MSBA updated this policy for clarity and to conform with legal changes under Senate Bill 727 and House Bill 2287 (2023). CONTACT: Dr. Milena Garganigo, Assistant Superintendent of Teaching & Learning Policy IGBI HOME SCHOOLING.pdf

7.4 1st Reading - Policy IGCD Virtual Courses DESCRIPTION: MSBA has updated this policy to reflect changes made to the law by Senate Bill 727 (2024) and in Department of Elementary and Secondary Education (DESE) regulations pertaining to the Missouri Course Access and Virtual School Program (MOCAP). CONTACT: Dr. Milena Garganigo, Assistant Superintendent of Teaching & Learning Policy IGCD VIRTUAL COURSES.pdf

7.5 1st Reading - Policy IGCDA Full-Time MOCAP Virtual Courses DESCRIPTION: MSBA has modified this policy to reflect changes in the law made by Senate Bill 727 (2024) and DESE regulations pertaining to the Missouri Course Access and Virtual School Program (MOCAP). CONTACT: Dr. Milena Garganigo, Assistant Superintendent of Teaching & Learning Policy IGCDA FULL-TIME MOCAP VIRTUAL COURSES rev 6.24.25.pdf

7.6 1st Reading - Policy ILA Test Integrity and Security DESCRIPTION: MSBA has modified this policy to reflect the Guide to the Missouri Assessment Program 2023-2024. CONTACT: Dr. Milena Garganigo, Assistant Superintendent of Teaching & Learning Policy ILA TEST INTEGRITY AND SECURITY.pdf

7.7 1st Reading - IGDAA Resident Participant Student Involvement in Activities and Groups DESCRIPTION: This is a NEW policy MSBA has created to assist districts in complying with the requirements of Senate Bill 63 (2025). CONTACT: Dr. Cameron Poole, Assistant Superintendent of Equity and Student Services Policy IGDAA RESIDENT PARTICIPANT STUDENT INVOLVEMENT IN ACTIVITIES AND EVENTS.pdf

7.8 2nd Reading - Policy GBCB Staff Conduct DESCRIPTION: The first reading of Policy GBCB took place on August 12. The board had several recommended revisions that have been reviewed by MSBA. CONTACT: Dr. Kelly Sollberger, Assistant Superintendent of Human Resources Second Reading Policy GBCB Executive Summary .pdf

Policy GBCB STAFF CONDUCT 09.03.25.pdf

Approve the recommended changes to Policy GBCB Staff Conduct

8. Action Items

8.1 Resolution - Condemning Antisemitism in Schools DESCRIPTION: The Clayton Board of Education will affirm its commitment to ensuring a safe, inclusive, and respectful learning environment for all students, staff, and community members by condemning antisemitism in our schools and community. CONTACT: Stacy Siwak, Board President Antisemitism resolution 2.0 .pdf

Approve the Resolution of the Board of Education

Condemning Antisemitism.

8.2 Paragon Contract for Architectural Services DESCRIPTION: At the June 4, 2025, Board meeting, the following motion was adopted: Approve the selection and collaboration of Paragon Architecture and Perkins+Will for project package #1 relating to the proposed addition of an academic wing at CHS, and for project package #3 relating to renovation or reconstruction of the three elementary school buildings, and authorize the administration to negotiate a contract for the desired services to include a clear scope of work, reasonable fees and other acceptable terms. A contract for this work has been negotiated and is ready for approval. CONTACT: John Brazeal, Chief Financial Officer ParagonContract20250903-agenda.pdf

Approve a contract with Paragon Architecture for architectural services related to an academic wing addition at CHS, along with renovation and/or reconstruction of all three elementary school buildings.

9. Consent Agenda Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

9.1 Requesting Board approval on consent agenda items as listed.

Motion to approve consent agenda items 9.2 through 9.9.

9.2 Approval of 2025-2026 Bus Routes DESCRIPTION: Pursuant to Board Policy EEAB and state statute, the Board of Education approves school bus routes each year. The morning and afternoon bus routes serving Meramec Elementary are attached for review and approval. CONTACT: John Brazeal, Chief Financial Officer BusRoutes20250903.pdf

Approve the bus routes as presented for the 2025-2026 school year.

9.3 July 2025 Financial Reporting DESCRIPTION: This financial report provides an overview of the District’s financial activities for the period ended July 31, 2025 (1 month of FY 2026). CONTACT: John Brazeal, Chief Financial Officer 20250731FinancialReport-agenda.pdf

9.4 July 2025 Disbursement Report DESCRIPTION: A report detailing disbursements for July 2025 is attached for Board approval. CONTACT: John Brazeal, Chief Financial Officer 20250731DisbReport-20250903Agenda.pdf

That the Board approve July 2025 disbursements in the sum of $1,202,516.01.

9.5 PreventEd Memorandum of Understanding DESCRIPTION: The Board of Education is asked to approve the Memorandum of Understanding (MOU) with PreventEd to provide programming designed to equip students with the knowledge to change attitudes about substance use. CONTACT: Dr. Cameron Poole, Assistant Superintendent of Equity and Student Services Exec Summary_PreventEd_MOU_090325.pdf

Clayton-PreventEd 2025-2026 MOU.docx.pdf

That the Board of Education approve the Memorandum of Understanding with PreventEd as submitted.

9.6 Missouri Baptist University Field Experience and Student Teaching Agreement with Cooperating School District - MOU DESCRIPTION: The Board of Education of the School District of Clayton is being asked to approve the memorandum of understanding that continues our partnership with Missouri Baptist University. CONTACT: Dr. Kelly Sollberger, Assistant Superintendent of Human Resources Exec Summary MOU - Missouri Baptist University Partnership.pdf

Missouri Baptist University Memorandum of Understanding--AYs 2025-2026.pdf

That the Board of Education approve the Memo of Understanding - Missouri Baptist Field Experience and Student Teaching Agreement, as submitted.

9.7 Personnel DESCRIPTION:  Classified Staff Employment  Classified Change in Employment  Classified Staff Resignations  Part-Time Temporary Employment  Substitutes CONTACT: Dr. Kelly Sollberger, Assistant Superintendent of Human Resources Classified Staff Employment.pdf

Classified Change in Employment.pdf

Classified Staff Resignations.pdf

PTTE's.pdf

Substitute Employment.pdf

Approve the personnel actions as presented.

9.8 Donations DESCRIPTION: On behalf of the District, the Board of Education would like to thank the following for their donations:  Angela Archambault for her generous CHS Water Polo Booster donation in the amount of $1,227.00.  The Lee family for their generous CHS Water Polo Booster donation in the amount of $2,000.00.  Coolfire Studios for their generous $750.00 CHS Soccer Booster donation. CONTACT: Stacy Siwak, Board President

9.9 Approval of Minutes DESCRIPTION: August 12, 2025 Business Meeting Minutes Board of Education Meeting - August 12 2025 - Minutes - Html

Approve the minutes as presented.

10. Board Communications

10.1 Board Committee, Community and Liaison Reports Board members share updates and information from meetings and events attended.

11. Adjournment

11.1 Adjournment

Motion to adjourn.