September 22, 2026 — Meeting Minutes

09-22-2026 CC Minutes September 22, 2026 Page 1 of 9 THE CITY OF CLAYTON

City Council In-Person and virtual Meeting City Hall, 10 N. Bemiston Avenue 7:00 P.M.

September 22, 2026

MINUTES

Mayor McAndrew called the meeting to order and requested a roll call. The following individuals were in attendance:

In person: Susan Buse, Becky Patel, Gary Feder, Jeff Yorg, Kami Waldman, Betsy Meyland- Smith, and Mayor Bridget McAndrew.

Staff: City Manager Gipson, City Attorney O’Keefe, City Clerk Frazier, and Assistant City Manager Burr

OPEN FORUM

None

A PUBLIC HEARING AND A RESOLUTION FOR A CONDITIONAL USE PERMIT (CUP) FOR STATE BANK LOCATED AT 6369 CLAYTON ROAD

Mayor McAndrew opened the public hearing and requested proof of publication.

City Manager Gipson reported that this is a request for a conditional use permit (CUP) for the proposed operation of a drive-through banking lane on the north side of the subject building. The subject property is located at the northeast corner of the intersection of Clayton Road and DeMun Avenue, is zoned M-2 General Mixed Use, and is in the Clayton Road Urban Design District. The site is developed with a one-story retail bank. The site formerly housed Commerce Bank and is soon to be occupied by State Bank.

Matt Mayer, Mayor Design Group, PC, addressed the Council to answer questions.

Joe Watka, business owner, (virtual) addressed the Council in support of the CUP.

Mayor McAndrew closed the public hearing.

Motion made by Councilmember Buse to approve Resolution No. 2026-25, granting a Conditional Use Permit to State Bank located at 6369 Clayton Road. Councilmember Patel seconded.

The motion passed unanimously (7-0) on a voice vote.

A PUBLIC HEARING AND A RESOLUTION FOR A CONDITIONAL USE PERMIT FOR MR. MEYER’S LIVE AND VINYL LOUNGE LOCATED AT 7931 FORSYTH BOULEVARD

09-22-2026 CC Minutes September 22, 2026 Page 2 of 9 Mayor McAndrew opened the public hearing and requested proof of publication.

City Manager Gipson reported that this is a request for a conditional use permit for the proposed operation of a bar and music lounge to be known as Mr. Meyer’s Live & Vinyl Lounge. The subject property is located at the northeast corner of the intersection of N. Meramec Avenue and Forsyth Boulevard. The property has a zoning designation of High-Density Mixed Use (M-3) and is developed with a two-story mixed-use building. The site is developed with a two-story mixed-use building. The upper floor is currently being renovated to create four short-term dwelling units.

The subject business was previously proposed for a tenant space in an adjacent building but did not pursue the lease and build out.

Mayor McAndrew closed the public hearing.

Motion made by Councilmember Buse to approve Resolution No. 2026-30, granting a Conditional Use Permit for Mr. Meyer’s Live and Vinyl Lounge located at 7931 Forsyth Boulevard. Councilmember Patel seconded.

The motion passed unanimously (7-0) on a voice vote.

CONSENT AGENDA

1. Minutes – September 2, 2026 and September 8, 2026 2. Motion – Liquor license for Tani Clayton, LLC located at 7822 Bonhomme Avenue

Motion made by Councilmember Buse to approve the Consent Agenda. Councilmember Patel seconded.

AN ORDINANCE SETTING THE TAX YEAR 2026 PROPERTY TAX LEVIES FOR FISCAL YEAR 2027 BUDGET (2nd READING)

City Manager Gipson reported that as part of the property tax levy process, the Council held a public hearing to seek public input on the proposed tax rates on September 8, 2026. Since that meeting the city has received updated assessed value information from the County Assessor now that the Board of Equalization process is complete. The calculations have been updated accordingly - City residential and commercial assessed values and Special Business District (SBD) commercial values have decreased, City personal property assessed values increased, and SBD residential values and all new construction remained unchanged from the Board of Equalization process. The levies have been revised to reflect these values as shown redlined in the memo provided in the Council packet.

An amendment to the ordinance will be needed to accept these levy changes from the previous reading and a redlined version of the amended Bill was included for reference.

Motion made by Councilmember Buse to amend Bill No. 7172 to Bill No. 7172.1 to accept the levy changes. Councilmember Patel seconded.

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The motion passed unanimously (7-0) on a voice vote.

Councilmember Buse introduced Bill No. 7172.1, approving the Property Tax Levies for Tax Year 2026 to be read for the second time by title only. Councilmember Patel seconded.

City Attorney O’Keefe reads Bill No. 7172.1, second reading, an Ordinance Levying and Establishing the Rate of Annual Taxes for General Municipal Purposes; Police Building Debt Service; General Obligation Debt Service; and Special Business District Purposes to be Collected by the City of Clayton, Missouri, for the Year 2026 by title only.

The motion passed on a roll call vote: Councilmember Buse – Aye; Councilmember Patel – Aye; Councilmember Feder – Aye; Councilmember Yorg – Aye; Councilmember Waldman – Aye; Councilmember Meyland-Smith – Aye; and Mayor McAndrew – Aye. The bill, having received majority approval, was adopted, and became Ordinance No. 7031 of the City of Clayton.

A PUBLIC HEARING AND AN ORDINANCE FOR THE FISCAL YEAR 2027 OPERATING AND CAPITAL IMPROVEMENTS BUDGET (2nd READING)

City Manager Gipson reported that in August, the City Council received the City Manager’s proposed Fiscal Year 2027 Operating and Capital Improvement Budgets. As part of the budget process, the Council is required to hold a public hearing to seek public input prior to formal budget adoption. The public hearing occurred at the City Council meeting on September 8, 2026. Councilmember Buse introduced Bill No. 7173, approving the FY2027 Operating and Capital Improvements Budget to be read for the second time by title only. Councilmember Patel seconded.

City Attorney O’Keefe reads Bill No. 7173, second reading, an Ordinance Adopting an Annual Budget for Fiscal Year 2027 Commencing on October 1, 2026 and Appropriating Funds Pursuant Thereto by title only.

AN ORDINANCE FOR A CONTRACT WITH GHD SERVICES INC. FOR WEBSITE REDESIGN, DEVELOPMENT, HOSTING, AND SUPPORT SERVICES

Assistant Manager Burr reported that Council voted on Tuesday, Sept. 8, to table this item to seek additional information. Included in the Council packet is a long-term cost analysis for the seven vendors selected for interviews, implementation and design costs, annual hosting, maintenance, support costs, and additional add-ons for the Council’s review.

09-22-2026 CC Minutes September 22, 2026 Page 4 of 9 Staff requests approval of a contract with GHD Services Inc. for professional website design, development, implementation, hosting, maintenance, and support services for the City’s official municipal website

Councilmember Buse introduced Bill No. 7174, approving a contract with GHD Services Inc. for website redesign, development, hosting, and support services to be read for the first time by title only. Councilmember Patel seconded.

City Attorney O’Keefe reads Bill No. 7174, first reading, an Ordinance Approving a Contract with GHD Services Inc. for Website Redesign, Development, Hosting, and Support Services by title only.

The motion passed unanimously (7-0) on a voice vote.

Motion made by Councilmember Buse that the Council give unanimous consent to consideration for adoption of Bill No. 7174 on the day of its introduction. Councilmember Patel seconded.

The motion passed unanimously (7-0) on a voice vote.

Councilmember Buse introduced Bill No. 7174, approving a contract with GHD Services Inc. for website redesign, development, hosting, and support services to be read for the second time by title only. Councilmember Patel seconded.

City Attorney O’Keefe reads Bill No. 7174, second reading, an Ordinance Approving a Contract with GHD Services Inc. for Website Redesign, Development, Hosting, and Support Services by title only.

PRESENTATON ON AUTOMATED LICENSE PLATE RECOGNITION (ALPR) TECHNOLOGY POLICY

Chief Mark Smith, Police Department provided an update on the city’s recent changes to its Automated License Plate Recognition (ALPR) program. The changes include new access controls that limit system search capabilities based on an employee’s role and a reduction in the standard retention period for ALPR data from 30 days to 7 days. The City Council discussed the Department’s current practices for sharing ALPR information with other law enforcement agencies and whether additional restrictions should be implemented. (copy of presentation is available in the City Clerk’s office)

Shelley Tisus, 7461 Bland, commented on concerns regarding misuse of data, security, and expressed concerns on increased restrictions that may affect safety.

Arnie Dienoff, O’Fallon, commented that the City Council is setting a great example of open government in its process of getting the public involved. He expressed concerns regarding the use of FLOCK, its data which needs to have parameters and guardrails set for added protection.

09-22-2026 CC Minutes September 22, 2026 Page 5 of 9 Ben Uchitelle, resident (virtual), addressed the Council inquiring about the seven-day retention and what happens to the information (material). Chief Smith confirmed that the system automatically deletes the information after seven days.

Cleopatra Benos, 7754 Wise Avenue, commented that she would like the Council to consider cancelling the FLOCK contract, include additional measures to protect privacy, and provide more community input.

Kathleen Gund, 329 N. Bemiston Avenue, expressed concerns over surveillance in general and what is appropriate for the community adding that the FLOCK contract should be placed on hold until larger discussions take place.

Francis Pires, 6330 Southwood Avenue, commented that she supports the efforts of the police department and referred to other studies on cases related to the use of FLOCK data. She expressed that the Council has a responsibility to safeguard personal information.

Luciano Perman, 7611 Wydown Boulevard, MYAC member, addressed the Council with concerns of FLOCK cameras and ALPRs used as “tools” for misuse of information, privacy issues, data sharing with I.C.E., and other federal agencies.

Adam Watson, 6327 Wydown Boulevard, MYAC member, thanked Chief Smith and the Clayton Police Department for their efforts in addressing the concerns on FLOCK and ALPRs. He stated that this is technology that should not be allowed in Clayton after other instances of misuse throughout the country.

Sarah Rangwala, 7559 Byron Place, addressed the Council requesting that they consider canceling the FLOCK contract.

AN ORDINANCE TO APPOINTMENT TO THE BOARD OF DIRECTORS OF THE DANIELE COMMUNITY IMPROVEMENT DISTRICT (CID)

City Manager Gipson reported that on February 12, 2013 the City of Clayton created the Daniele Community Improvement District (CID) for the property located at 216 N. Meramec Avenue, now operating as a Hampton Inn & Suites. The CID imposes an additional 1% sales tax on the hotel (including hotel room, restaurant and gift shop sales). The CID uses the revenues from the sales tax to reimburse the Developer for certain eligible redevelopment costs.

The CID is governed by a five-member board of directors appointed by the mayor with the consent of the City Council. Only authorized representatives of property owners within the CID may be appointed to the Board of Directors.

The CID is requesting the appointment of Joanne Garcia (replacing Tracy Rucker) to serve through February 12, 2028.

Councilmember Buse introduces Bill No. 7175, approving the appointment of Joanne Garcia to the Daniele Community Improvement District to be read for the first time by title only. Councilmember Patel seconded.

City Attorney O’Keefe reads Bill No. 7175, first reading, an Ordinance of the City of Clayton, Missouri, Approving the Appointment to the Board of Directors for the Daniele Community Improvement District by title only.

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The motion passed unanimously (7-0) on a voice vote.

Motion made by Councilmember Buse that the Council give unanimous consent to consideration for adoption of Bill No. 7175 on the day of its introduction. Councilmember Patel seconded.

The motion passed unanimously (7-0) on a voice vote.

Councilmember Buse introduces Bill No. 7175, approving the appointment of Joanne Garcia to the Daniele Community Improvement District to be read for the second time by title only. Councilmember Patel seconded.

City Attorney O’Keefe reads Bill No. 7175, second reading, an Ordinance of the City of Clayton, Missouri, Approving the Appointment to the Board of Directors for the Daniele Community Improvement District by title only.

AN ORDINANCE TO AMEND THE 1995 AGREEMENT BETWEEN THE CITY OF CLAYTON AND THE TRUSTEES OF THE HILLCREST SUBDIVISION

City Manager Gipson reported that in 1995, the City entered into an agreement with the Trustees of the Hillcrest Subdivision governing dedication of streets, medians, rights-of-way, common areas, and entrance features as shown in Exhibit A of the Council packet. Section 2(B) of that agreement limits the City’s responsibility for entrance structures (pillars, walls, gates) to routine maintenance and minor repairs only. This framework differs from the maintenance provisions used in other similar City’s agreements (such as Claverach Park (1985) and Davis Place (1991)), which state that the City maintains these structures and may determine, in its discretion, the method of repair or replacement. The proposed amendment aligns Hillcrest with other agreements.

Councilmember Patel stated that she would be abstaining from discussion.

Ian Hagemann, 10 Aberdeen, Hillcrest Trustee, addressed the Council and staff expressing appreciation for considering this issue.

Councilmember Buse introduced Bill No. 7176, approving an amendment to the agreement with the Trustees of the Hillcrest Subdivision to be read for the first time by title only. Councilmember Feder seconded.

City Attorney O’Keefe reads Bill No. 7035, first reading, an Ordinance Approving Amendment No. 1 to the 1995 Agreement Between the City of Clayton, Missouri and the Trustees of the Hillcrest Subdivision; Authorizing Execution of the Amendment; and Other Actions Related Thereto by title only.

The motion passed unanimously (6-0) on a voice vote.

09-22-2026 CC Minutes September 22, 2026 Page 7 of 9

Motion made by Councilmember Buse that the Council give unanimous consent to consideration for adoption of Bill No. 7176 on the day of its introduction. Councilmember Feder seconded.

The motion passed unanimously (6-0) on a voice vote.

Councilmember Buse introduced Bill No. 7176, approving an amendment to the agreement with the Trustees of the Hillcrest Subdivision to be read for the second time by title only. Councilmember Feder seconded.

City Attorney O’Keefe reads Bill No. 7035, second reading, an Ordinance Approving Amendment No. 1 to the 1995 Agreement Between the City of Clayton, Missouri and the Trustees of the Hillcrest Subdivision; Authorizing Execution of the Amendment; and Other Actions Related Thereto by title only.

The motion passed on a roll call vote: Councilmember Buse – Aye; Councilmember Feder – Aye; Councilmember Yorg – Aye; Councilmember Waldman – Aye; Councilmember Meyland-Smith – Aye; and Mayor McAndrew – Aye. The bill, having received majority approval, was adopted, and became Ordinance No. 7035 of the City of Clayton.

AN ORDINANCE FOR A TASK ORDER AGREEMENT WITH JUGO PLUS ARCHITECTS, LLC FOR A HANLEY HOUSE EXTERIOR RENOVATIONS STUDY

City Manager Gipson reported that Before the Council is a Task Order Agreement, not to exceed $10,000, with Jugo Plus Architects, LLC, an existing on‑call engineering services provider for the City of Clayton. The agreement authorizes the firm to conduct a study for the Hanley House Exterior Renovations project and prepare the necessary construction and bid documents.

Over the past year, multiple Requests for Bids have been issued for this project; however, staff has received either no bids or an insufficient number to advance the work. Vendors have indicated that the absence of engineered drawings has prevented them from submitting responsive bids. Jugo Plus Architects’ task order will produce the required documents so that the City may successfully reissue Requests for Bids and move the project forward.

Funding for this work is included in the City’s Capital Budget for the Hanley House Exterior Renovations project.

Councilmember Buse introduces Bill No. 7177, approving a task order agreement with Jugo Plus Architects, LLC for the Hanley House Exterior Renovations Study to be read for the first time by title only. Councilmember Patel seconded.

City Attorney O’Keefe reads Bill No. 7177, first reading, an Ordinance Approving a Task Order Agreement with Jugo Plus Architects, LLC for a Hanley House Exterior Renovations Study by title only.

The motion passed unanimously (7-0) on a voice vote.

09-22-2026 CC Minutes September 22, 2026 Page 8 of 9 Councilmember Buse moves that the Council give unanimous consent to consideration for adoption of Bill No. 7177 on the day of its introduction. Councilmember Patel seconded.

The motion passed unanimously (7-0) on a voice vote.

Councilmember Buse introduces Bill No. 7177, approving a task order agreement with Jugo Plus Architects, LLC for the Hanly House Exterior Renovations Study to be read for the second time by title only. Councilmember Patel seconded.

City Attorney O’Keefe reads Bill No. 7177, second reading, an Ordinance Approving a Task Order Agreement with Jugo Plus Architects, LLC for a Hanley House Exterior Renovations Study by title only.

AN ORDINANCE - A COLLECTIVE BARGAINING AGREEMENT BETWEEN THE CITY OF CLAYTON AND THE INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS LOCAL 2665

City Manager Gipson reported that the bargaining representatives have met, discussed, and agreed upon a successor Collective Bargaining Agreement included in the Council packet which contains a resolution of the issues that affect the wages and terms and conditions of the Union members’ employment. The fire union members have ratified this agreement, and it is being presented for City Council approval. The agreement has an effective date of October 1, 2026, with a term of three years, ending on September 30, 2029.

Councilmember Buse introduced Bill No. 7178, approving a collective bargaining agreement with the International Association of Fire Fighters, Local 2665 to be read for the first time by title only. Councilmember Patel seconded.

City Attorney O’Keefe reads Bill No. 7178, first reading, An Ordinance Approving a Collective Bargaining Agreement with the Clayton Fire Department Shop of the International Association of Fire Fighters Local 2665 by title only.

The motion passed unanimously (7-0) on a voice vote.

Councilmember Buse moves that the Council give unanimous consent to consideration for adoption of Bill No. 7178 on the day of its introduction. Councilmember Patel seconded.

The motion passed unanimously (7-0) on a voice vote.

Councilmember Buse introduced Bill No. 7178, approving a collective bargaining agreement with the International Association of Fire Fighters, Local 2665 to be read for the second time by title only. Councilmember Patel seconded.

09-22-2026 CC Minutes September 22, 2026 Page 9 of 9 City Attorney O’Keefe reads Bill No. 7178, second reading, An Ordinance Approving a Collective Bargaining Agreement with the Clayton Fire Department Shop of the International Association of Fire Fighters Local 2665 by title only.

EXECUTIVE SESSION Motion made by Councilmember Weyland-Smith that the Council hold a closed meeting, with a closed vote and record, as authorized by Section 610.021(1), (2) and (3) Revised Statutes of Missouri, relating to legal issues, real estate and/or personnel, negotiation of a contract pursuant to Section 610.021(12) RSMO., and/or proprietary information pursuant to Section 610.021(15); and/or information related to public safety and security measures pursuant to Section 610.021(18) and (19) RSMO. Councilmember Waldman seconded.

There being no further discussion, the City Council adjourned at 9:43 p.m.

________________________________

Mayor

ATTEST:

______________________________ City Clerk

Document

September 22, 2026 — Meeting Minutes