October 29, 2025 — Meeting Minutes

Board of Education Meeting - Oct 29 2025 Minutes at 6:30 PM Admin Building Board Room #2 Mark Twain Circle Clayton, MO 63105 Board Present: Ms. Stacy Siwak, Mr. Jason Growe, Ms. Kim Hurst, Ms. Chris Win, Dr. Pam Lyss-Lerman, and Mr. Ben Beinfeld Board Absent: Mr. Leo Human 1. Call to Order The meeting was called to order at 6:32 p.m. 1.1 Statement of Adequate Notice, Pledge of Allegiance Adequate Notice was provided. The Pledge of Allegiance was recited. 1.2 Adoption of Agenda Move to approve the agenda as posted.

Moved by: Ms. Chris Win Seconded by: Mr. Jason Growe

Motion Carries 6-0 2. Recognizing Our Own 2.1 William and Lauren Carey The Board recognized William and Lauren Carey for their hard work in planning and implementing a Beautification Day at Glenridge Elementary School earlier this year. 3. Public Comment 3.1 Public Participation at Board Meetings There were no public comments. 4. Superintendent Communication 4.1 Superintendent Communication Dr. Nisha Patel, Superintendent, provided an update to the Board of Education and community of current events in the District. Superintendent Update 10.29.25.pdf 5. Student Representative Update 5.1 Student Representative Update The 2025-2026 Student Representative to the Board, Nina Satorius, presented an update to the Board and the community. 6. Presentations 6.1 ExcellenceK12 Rick Nobles, president of ExcellenceK12, presented the results of community engagement surveys his company conducted in regards to the Long Range Facilities Plan. The process included two components: (1) a statistically reliable telephone survey of 300 Clayton residents, proportionally representing the District’s three elementary attendance areas, and (2) online surveys of 260 parents, 129 staff members and 117 community members. The data collected from the surveys is important as the Board considers options to modernize Clayton’s school and athletic facilities. 10292025 Excellence K12 Exec Summary.docx.pdf ExK12 survey presentation for Clayton October 29, 2025.pdf 6.2 Long Range Facilities Plan Update. The teams of Paragon Architecture, Perkins+Will, and BLDD Architects gave a project update on the Long Range Facilities Master Plan. 20251029LRFMPupdate.pdf 20251029LRFMPslides.pdf 6.3 Assessment Dr. Milena Garganigo and Robyn Haug presented an update on academic growth for a portion of the student population. Ex Summ Knowing Our Students Well 2025-2026.pdf Knowing Our Students 2025 - BOE 10-27-25.pdf 7. Policy 7.1 1st Reading - Policy ACA Sexual Harassment Under Title I Policy ACA - Sexual Harassment Under Title IX identifies the Title IX Coordinator for the School District of Clayton. This action will change the Title IX Coordinator from the Assistant Superintendent of Teaching and Learning to the Assistant Superintendent of Equity and Student Services. 102925_Executive Summary_PolicyACA_Sexual Harassment Under Title IX.pdf Policy ACA SEXUAL HARASSMENT UNDER TITLE IX.pdf Move that the Board of Education approve the change of Title IX Coordinator from the Assistant Superintendent of Teaching and Learning to the Assistant Superintendent of Equity and Student Services.

Moved by: Ms. Chris Win Seconded by: Mr. Jason Growe

Motion Carries 6-0 7.2 1st Reading - Policy IGBB Programs for Gifted Students MSBA has amended this policy for clarity and brevity. Many of the details have been removed from the policy not because they are unimportant, but because the requirements and recommendations for gifted programs change. To ensure that the policy remains current, MSBA is simply referencing guidance from the Department of Elementary and Secondary Education. 102925 Executive Summary_Policy Updates 1st Reading (1).pdf Policy IGBB PROGRAMS FOR GIFTED STUDENTS 10.29.25.pdf 7.3 1st Reading - Policy IGBCA Programs for Homeless Students MSBA has amended this policy for clarity and brevity. Many of the details have been removed from the policy not because they are unimportant, but because the requirements and recommendations for gifted programs change. To ensure that the policy remains current, MSBA is simply referencing guidance from the Department of Elementary and Secondary Education. Policy IGBCA PROGRAMS FOR HOMELESS STUDENTS.pdf 7.4 1st Reading - Policy IGBE-1 Students in Foster Care The Missouri state legislature amended § 167.019, RSMo., to include the ten-day deadline for determining the best interest of a child for purposes of school district placement under certain circumstances. Policy IGBE-1 STUDENTS IN FOSTER CARE.pdf 7.5 1st Reading - Policy JHDF Suicide Awareness and Prevention Board members Chris Win and Pam Lyss-Lerman suggested some revisions to the policy for students who may at be at risk of suicide are may be having a suicide crisis. These modifications will be sent to MSBA and the revised draft of the policy will be brought to the next Board meeting for a second reading. Policy JHDF SUICIDE AWARENESS AND PREVENTION.pdf 7.6 2nd Reading - Policy DFA Revenues from Investments/Use of Surplus Funds Policy DFA authorizes investment of District money that is not immediately needed to fund operations in accordance with the Missouri State Treasurer’s Model Investment Policy. All investments are required to be collateralized. MSBA has proposed adding language that provides a process for the District to adopt a customized written investment policy to be used instead of the State Treasurer’s model policy. While an alternate investment policy is allowable, there is no plan to make use of this provision. Currently, all District investments are conservative in nature and are limited to Certificates of Deposit(CD) and U.S. Treasuries. 20251029PolicyDFA-2ndRead-agenda.pdf Move that the Board adopt Policy DFA Revenues from Investments/Use of Surplus Funds as presented.

Moved by: Ms. Chris Win Seconded by: Mr. Jason Growe

Motion Carries 6-0 7.7 2nd Reading - Policy DFA-1 Revenues from Investments/Use of Surplus Funds Policy DFA-1 relates to investing District funds. MSBA has proposed rescinding Policy DFA-1 due to a new Policy DFA on the same topic. As a result, Policy DFA-1 is no longer needed and can be rescinded. 20251029PolicyDFA-1-2ndRead-Rescinding-agenda.pdf Move that the Board rescind Policy DFA-1 Revenues from Investments/Use of Surplus Funds.

Moved by: Ms. Chris Win Seconded by: Mr. Jason Growe

Motion Carries 6-0 7.8 2nd Reading - Policy DFI-1 Setting Tuition for District Programs Policy DFI-1 identifies how tuition rates will be established. MSBA has proposed removing language from the policy that is no longer relevant. Specifically, the policy is being amended to remove the requirement that allowed enrollment of any non-resident student whose parents paid school taxes to the district. State law was amended, and now there are multiple criteria involved in accepting non-resident students whose parents pay school taxes to the district. 20251029PolicyDFI-1-2ndRead-agenda.pdf Move that the Board adopt Policy DFI-1 Setting Tuition for District Programs as presented.

Moved by: Ms. Chris Win Seconded by: Mr. Jason Growe

Motion Carries 6-0 7.9 2nd Reading - Policy DJFA Federal Programs and Projects Policy DJFA establishes guidance to ensure federally funded programs and projects are administered in accordance with federal laws. MSBA has proposed amending the policy to conform to current federal laws/regulations on this topic. 20251029PolicyDJFA-2ndRead-agenda.pdf Move that the Board adopt Policy DJFA Federal Programs and Projects as presented.

Moved by: Ms. Chris Win Seconded by: Mr. Jason Growe

Motion Carries 6-0 7.10 2nd Reading - Policy KK Visitors to District Property and Events This is a second reading of the policy revision. A first reading took place on October 8, 2025, at which time Director Pam Lyss-Lerman proposed revised wording under the section titled “Prohibited Items”, and a majority of the Board concurred. The attached version of Policy KK reflects the revised wording. 20251029PolicyKK-2ndRead-agenda.pdf Move that the Board adopt Policy KK Visitors to District Property and Events as presented.

Moved by: Ms. Chris Win Seconded by: Mr. Jason Growe

Motion Carries 6-0 8. Action Items 8.1 Academic Calendars The Board of Education approved the Academic Calendars for the 2026-27 and 2027-28 academic years. Executive Summary Academic Calendars 26-27 and 27-28.docx.pdf 2026-2027 Academic Calendar.pdf 2027-2028 Academic Calendar.pdf Move that the Board of Education approve the Academic Calendars for the 2026-27 and 2027-28 school years.

Moved by: Ms. Chris Win Seconded by: Mr. Jason Growe

Motion Carries 6-0 8.2 Comprehensive Literacy Plan MSIP standards require evaluations of programs and services in the District. In order to be in compliance with MSIP 6 standards, Dr. Garganigo and Ms. Julie Paur, Literacy Coordinator, have prepared the District Comprehensive Literacy Plan. In the spring, Ms. Paur and Dr. Garganigo will return to the Board with the Literacy curriculum review, long range goals and another iteration of the District Comprehensive Literacy Plan. Ex Sum 2025 Comp Literacy Plan 102925.pdf Updated 25-26 Comprehensive Literacy Plan 102925.pdf Move that Board of Education approve the District Comprehensive Literacy Plan as presented.

Moved by: Ms. Chris Win Seconded by: Mr. Jason Growe

Motion Carries 6-0 8.3 Title I Plan MSIP standards require evaluations of programs and services in the District. Reports are to include an evaluation of the effectiveness of a program and recommendations to ensure that the programs are efficiently achieving their goals. Ex Sum 2025 Title I Plan 102925.pdf 2025-2026 Title 1 Program Evaluation - Clayton 102925.pdf Move that the Board of Education approve the District Title I Plan as presented.

Moved by: Ms. Chris Win Seconded by: Mr. Jason Growe

Motion Carries 6-0 8.4 Bond Underwriter Engagement Letter In anticipation of issuing General Obligation bonds during 2026, it is appropriate to engage bond underwriting services. 20251029BondUnderwriterEngagement-agenda.pdf Move to approve the engagement letter for underwriting service with Piper | Sandler for issuing voter approved General Obligation bonds.

Moved by: Ms. Chris Win Seconded by: Mr. Jason Growe

Motion Carries 6-0 9. Consent Agenda 9.1 Requesting Board approval on consent agenda items as listed. Move to approve consent agenda items 9.2 through 9.6.

Moved by: Ms. Chris Win Seconded by: Mr. Jason Growe

Motion Carries 6-0 9.2 September 2025 Financial Reporting This financial report provides an overview of the District’s financial activities for the period ended September 30, 2025 (3 months of FY 2026). 20250930FinancialReport-agenda.pdf 9.3 September 2025 Disbursement Report Disbursements for September 2025 were approved by the Board. 20250930DisbReport-20251029Agenda.pdf 9.4 Surplus Property Declaration The following equipment was presented for review and approved by the Board as surplus equipment. These items will be submitted for sale on GovDeals.com. Sale proceeds will be deposited to the Capital Improvement Fund. 20251029SurplusProperty.pdf 9.5 Personnel The Board approved the personnel actions as presented. 10.29.2025 Classified Employment.pdf 10.29.2025 Classified Resignations.pdf 10.29.2025 PTTE's.pdf 10.29.2025 Substitute Employment.pdf 10.29.2025 Attendance Awards.pdf 9.6 Approval of Minutes The minutes from the Oct 8, 2025 Board Meetings were approved as presented. Board of Education Meeting - Oct 08 2025 - Minutes - Html 10. Board Communications 10.1 Board Committee, Community and Liaison Reports Board members share updates and information from meetings and events attended. 11. Adjournment The meeting adjourned at 9:01 p.m. 11.1 Adjournment Move that the meeting be adjourned.

Moved by: Ms. Chris Win Seconded by: Mr. Jason Growe

Motion Carries 6-0 Stacy Siwak, Board President Chris Win, Board Secretary