July 19, 2026 — Agenda

School District of Clayton For Information Only | Action Required Board of Education

Page 1 of 1 2024-2025 Budget Adjustments June 4, 2025

Summary Budget revisions are periodically required to maintain compliance with policy. Various categories of adjustments are being presented for approval: 1) grant revenue/expenditures, 2) transfers of spending between funds, 3) increases to the expenditure budget, and 4) distribution of contingency allocations.

Description of Agenda Item A list of 2024-2025 budget adjustments has been prepared and is attached.

Grant revenue and expenditures are subject to revision during the fiscal year. The attached listing identifies a series of adjustments needed to grant revenue and expenditures. These revisions comply with conditions of the various grants.

Transfers of spending across funds is typically due to the nature of the transaction needing to be recorded differently than it was initially budgeted. Please note these transfers typically move funds between Fund 1 and Fund 4 with a net zero change to the overall budget.

Various increases to the expenditure budget are needed to address purchase order or allowance carryovers from the prior year, or for unanticipated events that arise during the fiscal year.

Transfers of contingency funds or transfers of funds within cost centers in excess of $10,000 are being reported for information only.

Recommendation Approve the proposed adjustments to the 2024-2025 budget.

Motion Approve the 2024-2025 budget adjustments as presented.

Submitted by: John Brazeal, Chief Financial Officer

Fund 1 Fund 2 Fund 3 Fund 4 Total Title I $6,973 $8,322 $15,295 Title IIA ($19,521) ($19,521) Title III $2,591 $8,750 $11,341 Title IV ($2,784) $5,620 $2,836 CTE Base Grant $1,054 $1,054 Perkins $0 ESSER III $37,808 $37,808 Teacher Retention Grant $26,470 $26,470 Grow Your Own Grant $10,000 $10,000 ISRG $24,570 $24,570 ECSE 619 $11,323 $11,323 URSI $2,034 $2,034 Total Change to Revenue Budget $51,387 $71,823 $0 $0 $123,210 Fund 1 Fund 2 Fund 3 Fund 4 Total Title I $6,973 $8,322 $15,295 Title IIA ($19,521) ($19,521) Title III $2,591 $8,750 $11,341 Title IV $2,836 $2,836 CTE Base Grant $1,054 $1,054 Perkins ($116) ($116) Teacher Retention Grant $3,477 $3,477 Grow Your Own Grant $10,000 $10,000 CTE Base Grant $301 $301 Perkins $2,034 $2,034 Expenditure Change - Grants $9,328 $17,373 $0 $0 $26,701 Fund 1 Fund 2 Fund 3 Fund 4 Total Trsf for RMC stools $1,240 ($1,240) $0 Trsf for RMC ukulele $1,060 ($1,060) $0 Trsf for ATH baseball/softball camera for Adzick ($1,500) $1,500 $0 Trsf for iPad case $2,640 ($2,640) $0 Trsf for iPad cases, cables, & wall mount $980 ($980) $0 Trsf for CHS lecterns for English classrooms $4,010 ($4,010) $0 Trsf between General and Food Service (subfund $7,610) $0 $0 Trsf for WMS microphone system for theater ($12,210) $12,210 $0 Trsf for add'l cost for Athletics van ($1,350) $1,350 $0 Trsf for DW floor scrubber ($1,500) $1,500 $0 Trsf for WMS PLTW robot kit ($1,230) $1,230 $0 Trsf for WMS book repair machine ($1,800) $1,800 $0 Trsf for CHS cello bags & bass bags $290 ($290) $0 Trsf for CHS cello bows $450 ($450) $0 Trsf for RMC airtame $450 ($450) $0 Trsf for WMS science tremor tables ($4,400) $4,400 $0 Trsf for settlement agreement $61,660 ($61,660) $0 Trsf for PTTE insurance ($3,400) $3,400 $0 Trsf for CHS violins $1,160 ($1,160) $0 Trsf for CHS instrument stands and misc. accessories $3,270 ($3,270) $0 Trsf for CHS theater mic system ($12,770) $12,770 $0 Trsf for RMC ESGI software renewal Ed Tech $740 ($740) $0 Trsf for CHS violins $1,160 ($1,160) $0 Trsf for CHS vinyl signs for Bleachers $1,360 ($1,360) $0 Trsf for WMS sewing machines $1,400 ($1,400) $0 Expenditure Budget Revisions - Fund Changes School District of Clayton Changes to Budget 2024-2025 Revenue Budget Revisions - Grants Expenditure Budget Revisions - Grants REVENUE BUDGET EXPENDITURE BUDGET

Trsf for CHS art shelving units $2,460 ($2,460) $0 Trsf for CHS Athletics hack attack machine ($80) $80 $0 Trsf for GLE XD receivers & teacher boxes/microphones ($2,230) $2,230 $0 Trsf for CHS Bcast News Camera Lenses ($2,520) $2,520 $0 Trsf for CHS Art to purchase supplies for new digital photography class $5,000 ($5,000) $0 Trsf for RMC tech airtames ($5,000) $5,000 $0 Trsf for WMS cleartouches ($1,860) $1,860 $0 Trsf for CHS S.S. WWII research symposium $1,300 ($1,300) $0 Trsf for district-wide new phone system annual license & support fees $65,800 ($65,800) $0 Trsf for CHS Journalism lens ($1,300) $1,300 $0 Trsf for RMC piano and dolly ($1,440) $1,440 $0 Trsf for CHS Science equipment ($4,740) $4,740 $0 Trsf for Nurse vision screener ($5,000) $5,000 $0 Trsf for CHS bass ($2,340) $2,340 $0 Trsf for HR printer ($2,490) $2,490 $0 Trsf for MER stools for Gifted classroom $1,300 ($1,300) $0 Trsf for RMC Ed Tech Supplies $2,500 ($2,500) $0 Expenditure Change - Fund Changes $91,070 ($58,260) $0 ($32,810) $0 Fund 1 Fund 2 Fund 3 Fund 4 Total Adj for football helmets $5,000 $5,000 Adj for add'l PEGS students $13,000 $13,000 Adj for CHS security for link doors $11,000 $11,000 Adj PL grants $25,000 $25,000 Adj for passenger van $70,000 $70,000 Adj for 8th grade trip to Jekyll $46,400 $46,400 Adj for national board cert for nurses $12,030 $12,030 Adj for eduClimber (3 year discount) $48,000 $48,000 Adj for CHS theatre supplies $13,500 $13,500 Adj for CHS state travel $15,000 $15,000 Adj for TIP purchases (timing: move purchase to this fiscal year) $265,040 $265,040 Adj for BOE approved security cameras $464,000 $464,000 Adj for security data switches and architect $85,000 $85,000 Expenditure Change - Adjustments $188,930 $0 $0 $884,040 $1,072,970 Fund 1 Fund 2 Fund 3 Fund 4 Total CIP Carryover $688,480 $688,480 TIP Carryover $385,520 $385,520 PO Carryover $18,190 $527,630 $545,820 Expenditure Change - Prior Year Carryover $18,190 $0 $0 $1,601,630 $1,619,820 Fund 1 Fund 2 Fund 3 Fund 4 Total Trsf fm contingency for software maint. on three scoreboards $18,000 $0 $0 Trsf fm contingency for Catalyst Program $30,200 $0 $0 Trsf fm contingency for printshop equipment $23,500 $0 $0 Trsf fm contingency to GLE Bldg Renov. for Peace Room $15,000 $0 $0 Trsf fm CHS Contingency to PL Travel for RTI $15,470 $0 $0 Expenditure Change - Over $10,000 Information Only $0 $0 $0 $0 $0 Total Change to Expenditure Budget $307,518 ($40,887) $0 $2,452,860 $2,719,491 Expenditure Budget Revisions - Adjustments Expenditure Budget Revisions - Prior Year Carryover Expenditure Budget Revisions - Over $10,000 Information Only