11.19.25 Board of Education Business Meeting MM Draft

Board of Education Meeting - Nov 19 2025 Minutes 7:00 PM Admin Building Board Room #2 Mark Twain Circle Clayton, MO 63105

Board Present: Ms. Stacy Siwak, Ms. Chris Win, Mr. Jason Growe, Ms. Kim Hurst, Mr. Leo Human, Dr Pamela Lyss-Lerman, and Mr. Ben Beinfeld Also Present: Dr. Nisha Patel-Superintendent, Dr. Milena Garganigo-Assistant Superintendent of Instruction, Dr. Kelly Sollberger- Assistant Superintendent of Human Resources, John Brazeal-Chief Financial Officer, Luke Heitert-Chief Technology Officer, Gina Tarte-Chief Communications Officer, Nina Satorius-Student Representative, and Heike Janis-Executive Assistant to Superintendent/BOE

1. Call to Order

1.1 Statement of Adequate Notice, Pledge of Allegiance The meeting was called to order at 7:00 p.m. Ms. Kim Hurst arrived at 8:13 p.m.

1.2 Adoption of Agenda

Move to approve the agenda as posted. Moved by: Ms. Chris Win Seconded by: Mr. Jason Growe All Aye Carried

2. Public Comment

2.1 Public Participation at Board Meetings Jessica Jancose addressed the Board members regarding concerns about the ADL. Frances Pires addess the Board members regarding the ADL curriculum. Jolena Pang addressed the Board members regarding concerns about ADL

3. Superintendent Communication

3.1 Superintendent Communication Dr. Nisha Patel, Superintendent, shared highlights and provided updates from across the district.

4. Student Representative Update

4.1 Student Representative Update Nina Satorius, Student Representative, shared information with the members of the Board of Education and the community.

5. Presentations

5.1 Strategic Plan - Goal 3 Update Dr. Milena Garganigo and Michael Siebe provided an update on Goal 3 of the Strategic Plan.

6. Policy Policy is how a board sustainably exercises its authority to govern. Through policy, school boards establish cohesive guidelines to advance vision into reality. Missouri School Boards Association (MSBA) provides policy services to the School District of Clayton. Periodically, MSBA recommends policy revisions due to legislative changes at the State and Federal levels, or due to precedent setting court rulings.

6.1 First Reading - Policy AC: Prohibition Against Illegal Discrimination, Harassment & Retaliation John Brazeal, Chief Financial Officer, shared recommended changes to Policy AC with the members of the Board of Education.

6.2 First Reading - Policy EF: Food Service Management John Brazeal, Chief Financial Officer, shared recommended changes to Policy EF with the members of the Board of Education.

6.3 First Reading - Policy GBE: Staff Health and Safety Dr. Kelly Sollberger, Assistant Superintendent of Human Resources, shared recommended changes to Policy GBE with the members of the Board of Education.

6.4 First Reading - Policy GBEBC: Criminal Background Checks Dr. Kelly Sollberger, Assistant Superintendent of Human Resources, shared recommended changes to Policy GBEBC with the members of the Board of Education.

6.5 First Reading - Policy GCPB: Resignation of Professional Staff Members Dr. Kelly Sollberger, Assistant Superintendent of Human Resources, shared recommended changes to Policy GCPB with the members of the Board of Education.

6.6 First Reading - Policy GCPE: Termination of Professional Staff Members Dr. Kelly Sollberger, Assistant Superintendent of Human Resources, shared recommended changes to Policy GCPE with the members of the Board of Education.

6.7 First Reading - Policy GCPF: Renewal of Professional Staff Members Dr. Kelly Sollberger, Assistant Superintendent of Human Resources, shared recommended changes to Policy GCPF with the members of the Board of Education.

6.8 Second Reading - Policy IGBB: Programs for Gifted Students DESCRIPTION: Policy IGBB has been modified for clarity and brevity due to requirements and recommendations for gifted programs changed. The language has been updated to ensure that the policy remains current. CONTACT: Dr. Cameron Poole, Assistant Superintendent of Equity and Student Services Policy IGBB PROGRAMS FOR GIFTED STUDENTS.pdf

Move to approve Policy IGBB: Programs for Gifted Students as presented with the recommended changes. Moved by: Ms. Chris Win Seconded by: Mr. Jason Growe All Aye Carried

6.9 Second Reading - Policy IGBCA Programs for Homeless Students DESCRIPTION: The Department of Elementary and Secondary Education (DESE) has issued "Homeless Dispute Resolution Regarding the Education of Homeless Children and Youth Dispute Resolution (722(g)(1)(C) of the McKinney-Vento Homeless Assistance Act)" as the process for resolving disputes concerning eligibility, school selection, or school enrollment for homeless students or youth. CONTACT: Dr. Cameron Poole, Assistant Superintendent of Equity and Student Services

Policy IGBCA PROGRAMS FOR HOMELESS STUDENTS.pdf

Move to approve Policy IGBCA: Programs for Homeless Students as presented with the recommended changes. Moved by: Ms. Chris Win Seconded by: Mr. Jason Growe All Aye Carried

6.10 Second Reading - Policy IGBE: Students in Foster Care DESCRIPTION: The Missouri state legislature amended § 167.019, RSMo., to include the ten-day deadline for determining the best interest of a child for purposes of school district placement under certain circumstances. CONTACT: Dr. Cameron Poole, Assistant Superintendent of Equity and Student Services Policy IGBE-1 STUDENTS IN FOSTER CARE.pdf

Move to approve Policy IGBE: Students in Foster Care as presented with the recommended changes. Moved by: Ms. Chris Win Seconded by: Mr. Jason Growe All Aye Carried

6.11 Second Reading - Policy JHDF Suicide Awareness and Prevention DESCRIPTION: Policy JHDF has been updated to reflect changes in the law made by Senate Bill 68 (2025), which defines "behavioral threat assessment" to include records associated with an evaluation of a student who has shown or demonstrated suicidal ideation. The policy has also been updated with the recommended changes from the members of the Board. CONTACT: Dr. Cameron Poole, Assistant Superintendent of Equity and Student Services Policy JHDF SUICIDE AWARENESS AND PREVENTION - with changes.pdf

Move to approve Policy JHDF: Suicide Awareness and Prevention as presented with the recommended changes. Moved by: Ms. Chris Win Seconded by: Mr. Jason Growe All Aye Carried

7. Action Items

7.1 BLDD Architects Contract for Architectural Services DESCRIPTION: a contract has been negotiated that includes a scope of work, reasonable fees and related contract terms. The form of the contract is a standard AIA B133 document. The B133 document interfaces with the A133 contract to be issued to the Construction Manager. CONTACT: John Brazeal, Chief Financial Officer BLDDcontract20251119-agenda.pdf

Approve a contract with BLDD Architects for architectural services related to an athletic facilities including, but not limited to Gay Field and Adzick Field. Moved by: Ms. Chris Win Seconded by: Mr. Jason Growe All Aye

Carried

7.2 BSI Contract for Construction Management Services DESCRIPTION: A contract has been negotiated that includes a scope of work, reasonable fees and related contract terms. The form of the contract is a standard AIA A133 document. The A133 document interfaces with the B133 contract issued to the architect firms. CONTACT: John Brazeal, Chief Financial Officer BSIcontract20251119-agenda.pdf

Move to approve a contract with BSI Constructors for construction management at- risk services. Moved by: Ms. Chris Win Seconded by: Mr. Jason Growe All Aye Carried

8. Consent Agenda Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

8.1 Requesting Board approval on consent agenda items as listed.

Move to approve consent agenda items 8.1 through 8.6 Moved by: Ms. Chris Win Seconded by: Mr. Jason Growe All Aye Carried

8.2 Early Childhood Education Tuition 2026-2027 DESCRIPTION: The School District of Clayton Early Childhood Education program provides Pre-K education services to both resident and non-resident children. It is a tuition supported program. For the upcoming 2026/27 school year, resident tuition rates are proposed to increase 3.0% and non-resident rates to increase 4.0%. CONTACT: John Brazeal, Chief Financial Officer EarlyChildhoodTuition26-27-20251119agenda.pdf

Approve the 2026/27 Early Childhood Education program tuition rates as presented.

Carried

8.3 Adoption of the Local Compliance Plan for the Division of Special Education (ECSE) DESCRIPTION: The Board of Education is asked to provide its annual approval of the compliance plan that governs the special education services offered at the early childhood level. This approval is required to continue to offer these services in the early childhood program. The Department of Elementary and Secondary Education has developed a Model Compliance Plan that, if adopted by the district, meets the

compliance requirements for the state. This Model Compliance Plan is seen as reflective of best practice in special education delivery of services. CONTACT: D. Kelly Sollberger, Assistant Superintendent of Human Resources 111925 Action Item - SPED Local Compliance.docx.pdf

Local Compliance Plan 2025-2026 2025.10.31.pdf

Move to Approve the Local Compliance Plan for the Division of Special Education for 2025-2026 as its assurance that its special education services in the early childhood program comply with all state special education policies and regulations.

Carried

8.4 Special School District Early Childhood Special Education (ECSE) Services Agreement 2025-2026 DECRIPTION: The School District of Clayton provides early childhood special education services to children identified as meeting criteria under IDEA. The needs of some students may require ECSE services beyond those available in the district. The Special School District has agreed to collaborate with partner districts to provide those specialized services, per the student’s IEP, under the terms of the proposed agreement. The agreement is renewed on an annual basis. CONTACT: Dr. Kelly Sollberger, Assistant Superintendent of Human Resources 111925_Executive Summary_SSD ECSE Services Agreement.pdf

SSD ECSE Services Agreement.pdf

That the Board of Education approves and accepts the agreement with the Special School District to provide Early Childhood Special Education Services as needed and within the parameters specified in the language of the agreement, during the 2025- 2026 school year.

Carried

8.5 Personnel DESCRIPTION: • Classified Change in Employment • Classified Staff Employment • Classified Staff Resignations • Substitutes CONTACT: Dr. Kelly Sollberger, Assistant Superintendent of Human Resources 11.19.2025 Classified Change in Employment.pdf

11.19.2025 Classified Employment.pdf

11.19.2025 Classified Resginations& Retirements.pdf

Substitute Employment.pdf

Move to approve the personnel actions as presented.

Carried

8.6 Approval of Minutes DESCRIPTION: The minutes from Board Meetings are presented for approval. Board of Education Meeting - Oct 29 2025 - Minutes - Html

Board of Education Retreat - November 10, 2025 - Minutes.pdf

Move to approve the minutes as presented.

Carried

9. Board Communications

9.1 Board Committee, Community and Liaison Reports Mr. Ben Beinfeld shared information from the Parks and Recreation meeting as well as the Technology Committee meeting. Dr. Pam Lyss-Lerman shared information from the Equity Committee meeting. St Louis School Boards PLC will be held on December 6th. The topic of the workshop will be Superintendent/School Boards relationships.

10. Adjournment

10.1 Adjournment The meeting adjourned at 8:34 p.m.

Move that the meeting be adjourned.

Moved by: Ms. Chris Win Seconded by: Mr. Jason Growe Carried

Stacy Siwak, Board President Chris Win, Board Secretary