July 19, 2026 — Resolution

School District of Clayton

For Information Only | Action Required Board of Education

Page 1 of 1 Resolution Authorizing Disbursement of Funds June 4, 2025

Summary Missouri Revised Statutes Section 165.021 requires disbursements of funds be drawn by the treasurer of the District pursuant to orders of the Board of Education or upon orders for payment issued by the treasurer of the District pursuant to orders of the Board of Education. The following resolution authorizes the District’s Chief Financial Officer to disburse funds authorized within the District’s budget. It also requires the Chief Financial Officer to submit a listing of all checks and other disbursements to the Board of Education for formal approval monthly.

Description of Agenda Item Missouri Revised Statutes Section 165.021 – Disbursal of school moneys Board Policy DK Fiscal Management – Payment Process Board Policy DJF Fiscal Management – Purchasing

Background Information According to Board Policy DJF Fiscal Management – Purchasing, the Chief Financial Officer will serve as the District's purchasing officer. The purchasing officer will supervise District purchases of products and services and may authorize purchases on behalf of the District that comply with the Board-adopted budget and policies. According to Board Policy DK Fiscal Management – Payment Process and Missouri Revised Statutes Section 165.021, disbursements of funds can only be drawn by the treasurer of the District pursuant to orders of the Board of Education or upon orders for payment issued by the treasurer of the District pursuant to orders of the Board of Education. Timing of Board meetings often cause issues with payment terms, especially during summer months when there are no Board meetings to authorize the payment of invoices. As a result, a resolution is required to authorize the District’s Chief Financial Officer to disburse funds for the 2025-2026 school year authorized within the District’s current budget.

Recommendation Authorize the District’s Chief Financial Officer to disburse funds in accordance with the 2025-2026 District budget.

Motion The Chief Financial Officer of the District is hereby authorized to issue checks or other forms of payment drawn on District bank accounts to employees, creditors, vendors and others who are owed money by the District, said checks to be signed by facsimile signature of the President and Treasurer of the Board of Education, provided said expenditures are authorized within the District’s 2025-2026 budget, and there are sufficient monies in the treasury and in the proper fund for the payment of said obligation.

Submitted by: John Brazeal, Chief Financial Officer