September 8, 2020 — Agenda
In light of the current public health crisis and the Federal, State and County Emergency Declarations, and in accord with the provisions of Sec. 610.020, RSMo., the Board of Aldermen recognizes that it would be dangerous and impractical, if not impossible, for its meeting to be physically accessible to the public. The Board also recognizes the need for the public’s business to be attended to in order to protect the public health, safety and welfare. In order to balance both the need for continuity of government and protection of the health and safety of our residents, business persons and employees, this meeting of the Board of Aldermen will not be open to public attendance in person. The meeting will be accessible by the public in real time ONLY by following the instructions in the box below.
You are invited to a Zoom webinar. When: September 8, 2020; 7:00 P.M. Meeting Topic: 09/08/2020 Board of Aldermen Meeting.
Please click this URL to join: https://us02web.zoom.us/j/84192493858
Dial (for higher quality, dial a number based on your current location): US: +1 929 205 6099 or +1 301 715 8592 or +1 312 626 6799 or +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 Webinar ID: 841 9249 3858
International numbers available: https://us02web.zoom.us/u/kTj325T1V
Persons interested in making their views known on any matter on the agenda should send an email with their comments to the City Clerk at jfrazier@claytonmo.gov. All comments received will be distributed to the entire Board before the meeting.
Thank you for your understanding and patience as we all try to get through these difficult and dangerous times.
1 CITY OF CLAYTON BOARD OF ALDERMEN NO DISCUSSION SESSION TUESDAY, SEPTEMBER 8, 2019 CLAYTON CITY HALL 10 N. BEMISTON AVENUE ____________________________________________________________________________
CITY OF CLAYTON BOARD OF ALDERMEN TUESDAY, SEPTEMBER 8, 2020 VIRTUAL ZOOM MEETING CLAYTON, MO 63105 7:00 P.M.
ROLL CALL
MINUTES – August 25, 2020
PUBLIC REQUESTS & PETITIONS
PUBLIC HEARING
1. Ordinance - Property Tax Levies - Tax Year 2020 (FY 2021) – 1st Reading (Bill No. 6804) *** General Municipal Purposes *** *** Debt Levy General Obligation Bond Purposes*** *** Police Building Debt Service*** *** Special Business District ***
2. Ordinance - To adopt the FY2021 Operating and Capital Improvement Budget – 1st Reading (Bill No. 6805) • As part of the budget process, the Board is required to hold a public hearing to seek public input prior to formal budget adoption. UNFINISHED BUSINESS
1. Motion – To select an option for the Forsyth Pointe Lane Configuration.
CITY MANAGER REPORT
1. Resolution – To approve the CRSWC FY2021 Budget. (Res. No. 2020-12)
2. Ordinance – To approve the 3rd Quarter FY2020 Budget amendment. (Bill No. 6806) • The City of Clayton reviews and adjusts its budgeted revenues and expenditures on a quarterly basis to respond to changes as the fiscal year progresses and to update the Board regarding budgetary issues.
3. FY2020 3rd Quarter Financial Report.
4. Discussion on Clayton Community Foundation (CCF) representation on the Community Equity (CEC) Commission. EXECUTIVE SESSION
1. Personnel (Pursuant to RSMo 610.021(3). Subject to a motion duly made in open session and a roll call vote pursuant to Section 610.022 the Board of Aldermen may also hold a closed meeting, with a closed vote and record for one or more of the reasons as authorized by Section 610.021(1), (2) and (3) Revised Statutes of Missouri, relating to legal issues, real estate and/or personnel, negotiation of a contract pursuant to Section 610.021(12) RSMO., proprietary information pursuant to Section 610.021(15), and/or information related to public safety and security measures pursuant to Section 610.021(18) and (19) RSMO.
2 Subject to a motion duly made in open session and a roll call vote pursuant to Section 610.022 the Board of Aldermen may also hold a closed meeting, with a closed vote and record for one or more of the reasons as authorized by Section 610.021(1), (2) and (3) Revised Statutes of Missouri, relating to legal issues, real estate and/or personnel, negotiation of a contract pursuant to Section 610.021(12) RSMO., proprietary information pursuant to Section 610.021(15), and/or information related to public safety and security measures pursuant to Section 610.021(18) and (19) RSMO.
3 THE CITY OF CLAYTON
Board of Aldermen Virtual Zoom Meeting August 25, 2020 7:00 p.m.
Minutes
NOTE: In accord with the provisions of Section 610.015, RSMo., and multiple declarations of emergency at every level of government, and the prohibition of large gatherings due to the Coronavirus pandemic, normal requirements for voting in the Board meeting were suspended. Accordingly, votes were taken as if all Board members were physically present and in attendance at the meeting.
Mayor Harris called the meeting to order and requested a roll call. The following individuals were in attendance:
The following individuals were in attendance at the meeting by videoconferencing at all times unless otherwise noted.
Aldermen: Joanne Boulton, Rich Lintz, Ira Berkowitz, Bridget McAndrew, Susan Buse, Dan Sokol, and Mayor Michelle Harris
City Manager David Gipson City Attorney Kevin O’Keefe City Clerk June Frazier
The following members were absent: None
Motion made by Alderman Lintz to approve the August 11, 2020 minutes. Alderman Berkowitz seconded.
Motion to approve the minutes passed unanimously on a voice vote.
PUBLIC REQUESTS AND PETITIONS
Mayor Harris presented a Proclamation recognizing August 26, 2020 as “Centennial of the Nineteenth Amendment Ratification Day.”
A RESOLUTION TO APPROVE READOPTING PROCEDURE TO DISCLOSE POTENTIAL CONFLICTS OF INTEREST
City Manager Gipson reported in 1991, the Missouri General Assembly adopted the ethics/personal financial disclosure law, which affects municipalities with an annual operating budget in excess of $1 million. The ethics legislation allowed political subdivisions to establish their own method of disclosing potential conflicts of interest and substantial interests. Accordingly, pursuant to Section 105.485 of the Missouri Revised Statutes, on August 13, 1991, the City adopted by ordinance its own simplified personal financial disclosure requirements.
08-25-2020 BOA Minutes - DRAFT08-25-2020 BOA Minutes - DRAFT August 25, 2020 Page 1 of 3 4 In order to continue with the City’s own standards for disclosing interests Section 105.485.4, RSMo., requires the City to adopt an ordinance, order or resolution at an open meeting by September fifteenth biennially which establishes and makes public its own method of disclosing potential conflicts of interest and substantial interests.
Motion made by Alderman Boulton to approve Resolution No. 2020-11, readopting procedure to disclose potential conflicts of interest. Alderman Lintz seconded.
The motion passed unanimously on a voice vote.
MOTION TO CONSIDER SELECTING AN OPTION FOR THE FORSYTH POINT LANE CONFIGURATION
City Manager Gipson reported that as a condition of the zoning approval of the Forsyth Pointe project, the developer and city have been working to finalize site plans which would include improvements to the existing right of way. The Board held a discussion during the June 23rd meeting where staff presented information from the traffic study and options for the lane configuration of Forsyth Boulevard. During the discussion, the Board requested that the staff explore additional options based on the comments/questions generated during that meeting.
Matt Malick, Director of Public Works, presented the Board with a presentation (included in the meeting packet) on the proposed options and to answer questions.
Steve Lichtenfeld, Chairman of the Clayton Plan Commission, addressed the Board noting that the Plan Commission has also reviewed the development plan and he expressed his support of Option A for the lane configuration.
Questions were raised by the Board of Aldermen regarding: - proposed “bump-out” design at Forsyth and Meramec Avenues - $100,000, five-year escrow fund - “queuing” in the traffic lanes causing back-up traffic for entrance/exiting the building - development project build-outs - loss of parking along Forsyth for retailers - loss of parking for business employees - traffic issues - make the infrastructure that needs to be completed during the build - maintain vibrancy in downtown - safety and protection for the pedestrian experience - enforcement of the 2.5 hour no parking “window”
Lee Cannon, CBB, was in attendance to answer questions regarding the traffic report.
Scott Haley and Max Breitmeier, U. S. Capital, was in attendance to answer questions.
Mayor Harris noted that she wanted to clarify an early misconception explaining that to create the extra turn lane on Forsyth they do not need to move the curb line back except at the bump- out at Meramec. Therefore, the sidewalk width would be the standard width which she has confirmed with Public Works.
Motion made by Alderman Boulton to table the discussion. Alderman Lintz seconded.
08-25-2020 BOA Minutes - DRAFT08-25-2020 BOA Minutes - DRAFT August 25, 2020 Page 2 of 3 5 The motion passed unanimously on a voice vote.
A MOTION TO APPOINT A MEMBER TO THE PUBLIC ART ADVISORY COMMITTEE
Motion made by Alderman Boulton to approve the appointment of Joan Gallagher to the Public Art Advisory Committee as an alternate member. Alderman Lintz seconded.
The motion passed unanimously on a voice vote.
Other
Alderman Lintz reported: • The Public Art Advisory Committee – discussion on the murals.
Alderman McAndrew reported: • CCF Executive Committee – discussion on raising money for Maryland Park. • CRSWC is scheduled to meet this week.
Alderman Buse reported: • CEC Subcommittee meeting is scheduled to meet tomorrow; Kathleen Gund, citizen, expressed concern with the Suspicious Person diagram.
Alderman Sokol reported: • Mayor’s Commemorative Landscape Task Force met last week – good meeting. • UERF and NUERF met August 10th; his first meetings which he found interesting and enjoyable adding that the funds are professionally managed; both funds are doing well in these challenging times.
Mayor Harris reported: • The Commemorative Landscape Task Force; discussed providing a history update on Clayton • Met with the MYAC advisors to review upcoming schedule and plan. • Held brief phone “meetings” with the heads of the universities and the Seminary.
City Manager Gipson reported: • Thanked everyone for the budget work session held last week. • Wash U will begin their student check-in on August 31st at the west campus running through September 12; they are anticipating no disruption to the surrounding neighbors.
There being no further regular business the meeting adjourned at 9:30 p.m.
____________________________ Mayor ATTEST: ____________________________ City Clerk
08-25-2020 BOA Minutes - DRAFT08-25-2020 BOA Minutes - DRAFT August 25, 2020 Page 3 of 3 6