October 18, 2016 — Meeting Minutes

10-18-16 BOA Minutes October 18, 2016 Page 1 of 11 THE CITY OF CLAYTON

Board of Aldermen City Hall – 10 N. Bemiston Avenue October 18, 2016 7:00 p.m.

Minutes

Mayor Sanger called the meeting to order and requested a roll call. The following individuals were in attendance:

Aldermen: Cynthia Garnholz, Mark Winings (arrived at 7:35p.m.), Joanne Boulton, Alex Berger, Rich Lintz, and Ira Berkowitz.

Mayor Sanger City Manager Owens City Attorney Heinz

Absent: Mark Winings (7:00 – 7:34 p.m.)

Alderman Boulton moved to approve the September 27, 2016 (including the transcript) and the September 30, 2016 minutes. Alderman Garnholz seconded.

The motion to approve the minutes passed unanimously on a voice vote.

PUBLIC REQUESTS AND PETITIONS

Mayor Sanger presented City Manager Owens with an International City Manager Association (ICMA) recognition plaque and service award for his 25 years as a member.

City Manager Owens presented the Board with the ICMA 2016 Certificate in Performance Management and also presented the Board with the Government Finance Officers Association (GFOA) Popular Annual Financial Report PAFR Award.

A PUBLIC HEARING AND RESOLUTION TO CONSIDER APPROVING AN AMENDMENT TO A CONDITIONAL USE PERMIT FOR LOUIE’S WINE DIVE LOCATED AT 16 S. BEMISTON AVENUE

Mayor Sanger opened the Public Hearing and requested proof of publication.

City Manager Owens reported that this is a public hearing and subsequent resolution for an amendment to the conditional use permit to allow an expansion of Louie’s Wine Dive, located at 16 South Bemiston Avenue, into the adjacent tenant space addressed 14 South Bemiston Avenue (formerly occupied by Arabella, a retail establishment). On October 12, 2015, the Conditional Use Permit that was previously issued to Tani Sushi was administratively transferred to the owners of Louie’s Wine Dive, who are now proposing an amendment to the Conditional Use Permit to allow the expansion of the restaurant into the adjacent tenant space at 14 South Bemiston Avenue. The expansion results in an additional 1,061 square feet (for a total of approximately 3,531 square feet) and 44 seats (for a total of 123). The hours of operation and all other aspects of the restaurant remain the same.

10-18-16 BOA Minutes October 18, 2016 Page 2 of 11 Because the restaurant is larger than 3,000 square feet and not located in a mixed-use building, off-street parking is required based on the following ratio: three parking spaces for every five seats on a pro-rated percentage for all square footage in excess of 3,000 gross square feet. Based on the size and number of seats proposed, 7 parking spaces are required either on-site or within 500 feet. According to the restaurant owners, there are no available parking spaces for lease in the immediate vicinity and is therefore asking for a parking waiver pursuant to Section 405.3620.17 of the Off-Street Parking and Loading Regulations, which permits the Board of Alderman to waive or modify the number of required parking spaces through the conditional use process. The Plan Commission considered the request for amendment to the conditional use permit and waiver of the required parking at its September 19, 2016 meeting and voted to recommend approval of the amendment and the waiver to the Board of Aldermen as requested. In response to Mayor Sanger’s question, Ben VinZant, owner addressed the Board stating that the location is just next door.

In response to Alderman Garnholz’s question, Mr. VinZant stated that the location will be open Thursdays through Saturdays. The space will be used as a “champaign bar” serving over 100 different varieties, and also used as a private dining area; the hours of operation would be the same as the restaurant, but that their license states closing at 1:00 a.m.; they will not be serving lunch.

In response to Alderman Berger’s question, City Manager Owens stated that the combined restaurants would meet the 50% food sales requirement.

With regard to parking City Manager Owens explained that although there are no available parking spaces for lease within 500’ in the immediate vicinity the restaurant patrons can find parking on the street and also in the parking lot across the street.

Alderman Boulton clarified that it stipulates “leased parking,” which is not available.

Susan Istenes explained that the Code requires parking within 500’ of the business and that staff relies on the applicant to research the available space.

Gary Carter added that the stipulations for the Centene garage does not allow leased spaces.

Mayor Sanger closed the Public Hearing.

Alderman Garnholz moved to approve Resolution No. 16-19, approving an amendment to the Conditional use Permit for Louie’s Wine Dive. Alderman Boulton seconded.

The motion passed unanimously on a voice vote.

AN ORDINANCE ADOPTING A SPECIAL DEVELOPMENT SUBDISTRICT FOR THE PROPERTY ADDRESSED 8125 FORSYTH BOULEVARD

City Manager Owens reported that on July 12, 2016, this request was originally presented to the Board of Aldermen. It was then continued to the meeting on August 23, 2016, and subsequently to the meeting September 13, 2016. The applicant is now requesting an addition continuation while they continue to explore options to address parking. Therefore, staff is recommending that the Board of Aldermen table this item until November 8, 2016.

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Jared Novelly, Apex Oil, Apogee, addressed the Board providing an update on the parking issue for the project. Mr. Novelly stated that the original parking study indicates that there is a tremendous amount of available parking. In their lot they have only 63% usage on that block and they would be only adding about 21% square footage to the block. He said that they own the garage, they built it, and they operate it, and pay the taxes on it. Unfortunately, what was originally found by the original parking study and the ARB and City staff there was ample parking available, 1,300 spaces that are empty every day and when it came before the Board of Aldermen there was some confusion about some 30 or 40 year old documents about how the parking garage works. He said that rather than go back and forth on how the parking garage works and those 30 and 40 year old documents instead what they have chosen to do is to pursue a lower ratio because there is so much available parking. They have met multiple times with City staff, as well as the City’s parking consultant. They have met with the property owners that are parties to the garage that includes Maryland Place, the Desco building, and Shaw Park, who has the most problems with the proposed development, and they are continuing to meet with them. What they also have done is found yet another parking expert, who actually happens to have the distinction of being around and having performed the parking study for the original SDD. He said that this parking consultant also is part author of the ULI Study called Shared Parking which is the “bible” in the industry in parking studies that they previously seen and he is presenting his findings to them soon; they received a rough draft today with a final draft being received tomorrow. They then could show what ratio they believe to be appropriate given the limited amount of the garage that they were able to consider as their own based on the interpretation of some 40 year old documents.

Mayor Sanger stated that it sounds to him that it is getting more complicated rather than simpler.

Mr. Novelly stated that it’s complex and unfortunately there’s 20, 30, and 40 year old documents that need to be relied on and so a lot of the principles with the exception of his father have passed away.

Mayor Sanger stated that you now have a 20, 30, or 40 year old traffic consultant how do you rely on that person.

Mr. Novelly stated that luckily he has good notes, but he’s able to speak more as to what is traditional in the industry as to what would have been traditional in the industry back then as opposed to speaking specifically to what he has experienced, although he does remember the study.

Alderman Lintz stated that the issue as he understands from the City’s legal counsel is that this is not an availability of parking. It is a legal question as to who has the rights to the parking and 30 or 40 year old documents, we live under a Constitution that is 200 years old and he doesn’t hear anybody complaining about that. He thinks that they need to address the legal issues and not the availability. Alderman Lintz asked that in reference to Mr. Novelly stating that he has been talking with the others, has he made progress in coming up with agreements with them on what they need and will agree to.

Mr. Novelly said that he doesn’t want to put words in their mouths, but he suggests that two of the three owners will agree, the third owner simply does not want their views blocked and that’s the whole reason that they have been delayed, they don’t want the competition, don’t want their views blocked – they do not see a compromise and that’s a quote.

10-18-16 BOA Minutes October 18, 2016 Page 4 of 11 Mayor Sanger stated that he is disconcerted that it’s reaching a point of the Board having a tough time really separating things out.

Alderman Berkowitz asked Mr. Novelly how often he had contact with the Shaw Park Plaza people.

Mr. Novelly stated he did not know how often, but number of times he suggests 10 – 12 times since May. He said that they actually presented their completed plans in October of last year to them. He added that despite the fact that he called their broker every other week they would not return his phone calls. He said that he submitted the construction plans to them on October 3, 2015 and every two weeks contacted them through either their management company or their brokerage and did not hear back. In fact the first he heard from them was when Mr. Feder attended the architectural review.

Alderman Berkowitz asked that in the 10 or 12 meetings they’ve had since July have they been with Gary Feder or with whom else?

Mr. Novelly stated that they have been with Bento Kennedy, the asset manager on the project and unfortunately, Bento Kennedy has had some turnover. The first gentleman moved on to a different account, they put another young woman on the account and she is now on maternity leave. Now there is a third party that he has yet to have conversations with. He confirmed that his 10 or 12 meetings were with Bento Kennedy – in person meetings and/or by phone calls.

In response to Alderman Lintz’ question, Mr. Novelly stated that they have not submitted any different specifications to the actual building (office) plans that were originally presented and approved unanimously at ARB.

Mayor Sanger asked if that would include not consideration of interior parking in the building.

Mr. Novelly said that they have not put it in, they’ve considered it, they started with interior parking, but realized with 1,300 spaces that are empty it does not serve traffic, or economics, or anything.

Alderman Berkowitz asked Mr.Novelly if what he is saying to the Board today is that he’s “stuck” and he is not sure where he is going with this.

Mr. Novelly said that he doesn’t believe that is the case at all. He said that it’s interesting the segway that the Board has with Louie’s Wine bar of the parking for lease versus available parking for zoning because that is kind of what one of the issues that they are facing here. Available parking for zoning is dictated by a ratio of a particular number of spaces per 1,000 square feet.

Alderman Berkowitz responded that he is aware, but what he believes Mr. Novelly is saying is that he would like the Board to change their minds or at least have them somehow “overlook” the requirements that are placed upon him as a developer.

Mr. Novelly stated that he would like a reduced ratio similar to what Centene has done, both here and what the Pierre Laclede Center has and what Centene has done in the project that they are currently proposing.

Alderman Garnholz commented that if the Board is tabling this item she would be more comfortable having these types of discussions when counsel for Shaw Park Plaza is present

10-18-16 BOA Minutes October 18, 2016 Page 5 of 11 and can respond. She is not comfortable with this discussion and thinks we have gone too far into this.

Mayor Sanger stated that he thinks the issue is getting to a point of figuring out exactly what to do, whether to table the item or do something else.

Bill Hoff, partner with Husch Blackwell, representating the Shaw Park Plaza owner, stated that he has appeared before the Board previously prior to Mr. Feder appearing. He is dismayed to hear Mr. Novelly state that he did not have their contact information because he was here in November and made it very clear that they were very interested in talking. Mr. Novelly mentioned meeting 10 – 12 times, which he cannot speak to all of those, but they (Husch Blackwell) has not been included in any of those meetings despite their requests to be so and he is at a loss. His client has not communicated to him that they have had significant conversations regarding the proposals that they have been working on, nor had a chance to have their parking consultant look at them.

Mayor Sanger stated that this is quickly getting to the point where it is going to be altered as to what has been brought to the Board previously and perhaps there is a suggestion.

Alderman Berkowitz moved that the proposed project is sent back to the Plan Commission for further review and decision. Alderman Boulton seconded.

Mr. Novelly stated that the SDD is very clear and that it is in the Board of Aldermen’s purview entirely and exclusively.

Mayor Sanger stated that it may be in the Board’s purview, but they rely on the Plan Commission for recommendation purposes and he thinks what Alderman Berkowitz has said is that an important part of it has changed and that the Plan Commission should look at it again to make a recommendation. Because the recommendation that they made to the Board was not based on the information that is either available or has been acceptable to staff so that they can make a new recommendation to the Board.

Alderman Berkowitz confirmed Mayor Sanger’s statement and added that the Plan Commission needs to take a hard look at what the state of affairs is with regard to the project and make recommendations to the Board of Aldermen.

Mr. Novelly stated that it is certainly obviously within all of your (the Board’s) power, but his concern is that the economics and the market have changed as a result of some other development here in town. He said that if they get delayed again, especially going back to P&Z where they have already had unanimous approval, then it’s possible that it would put the project in jeopardy.

Alderman Boulton stated that the applicant has had plenty of time to come back to the Board with new information since the July meeting and it is now four months later and it’s obvious that it is going to be a different project. Therefore, she would like to take a vote on the motion that is currently on the table.

Alderman Garnholz stated that she does not feel adequately prepared to vote on the motion tonight.

Alderman Berger stated that this project has changed dramatically, what the Board has had (originally) in front of them is not what it is now. This process is invalid because of the relationship between the Plan Commission and the Board of Aldermen. For those of you (Board)

10-18-16 BOA Minutes October 18, 2016 Page 6 of 11 who have sat on the Plan Commission it’s the view of the Commission that brings forth projects that have been vetted, gone through public engagement, and voted on either to recommend or deny. Now coming at this point with a changed plan they have in essence excluded the Plan Commission from the process. Alderman Berkowitz is appropriate in making the motion as made.

Mr. Novelly stated that with due respect he would suggest that the plans have not changed in anyway.

Mayor Sanger stated that the parking requirement is a very big part of the SDD and the whole process. He is also uncomfortable voting on something that has changed dramatically. You (Mr. Novelly) or neither following the guidelines of the SDD, which have been waived by the Plan Commission, but now it’s coming back into a different form. He agrees that the Plan Commission should take another look and give the Board a recommendation again.

The motion passed on a voice vote 5 – Ayes to 1-Nay (Alderman Garnholz). NOTE: Alderman Winings was not present at the meeting.

AN ORDINANCE TO CONSIDER AMENDING CHAPTER 350 OF THE CLAYTON CITY CODE TO ALLOW THE CITY MANAGER TO SET PARKING METER RATES, PARKING TIME LIMIT ZONES, AND ESTABLISH PARK ONCE ZONES-2nd READING

Gary Carter provided a Powerpoint presentation to the Board giving a brief summary of the proposed changes.

NOTE: Alderman Winings arrived at the meeting at 7:35 p.m.

Alderman Garnholz moved to approve the amendments to Bill No. 6575.1 as revised and presented to the Board. Alderman Winings seconded.

The motion passed unanimously on a voice vote.

Alderman Garnholz introduced Bill No. 6575.1, as amended, an ordinance to approve an amendment to Chapter 350 related to parking meter rates, parking time zones, and to establish park once zones to be read for the second time by title only. Alderman Winings seconded. City Attorney Heinz reads Bill No. 6575.1, an Ordinance Amending Chapter 350 of the Clayton City Code Relating to Parking Restrictions and Enforcement for the second time by title only.

Alderman Garnholz – Aye; Alderman Winings – Aye; Alderman Boulton – Aye; Alderman Berger – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; and Mayor Sanger – Aye. The bill was adopted and became Ordinance No. 6454 of the City of Clayton.

AN ORDINANCE TO CONSIDER AMENDING CHAPTER 350 OF THE CLAYTON CITY CODE PERTAINING TO MINIMUM FINES FOR PARKING VIOLATIONS

Alderman Garnholz moved to amend Bill No. 6576 to include the following, “a 50% discount will be applied to any fines for expired meter under Section 350.17 if paid within 30 minutes at the Traffic Violations Bureau” Alderman Winings seconded.

The motion passed unanimously on a voice vote.

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Alderman Garnholz introduced Bill No. 6576 as amended, an ordinance Amending Chapter 350 of the Clayton City Code by the Addition of a New Article and Section Pertaining to Established Fines for Parking Violations to be read for the first time by title only. Alderman Winings seconded.

City Attorney Heinz reads Bill No. 6576, as amended, an ordinance Amending Chapter 350 of the Clayton City Code by the Addition of a New Article and Section Pertaining to Established Fines for Parking Violations to be read for the first time by title only.

The motion passed unanimously on a voice vote.

Alderman Garnholz moved that the Board give unanimous consent to consideration for adoption of Bill No. 6576 as amended on the day of its introduction. Alderman Winings seconded.

The motion passed unanimously on a voice vote.

Alderman Garnholz introduced Bill No. 6576, as amended, an ordinance Amending Chapter 350 of the Clayton City Code by the Addition of a New Article and Section Pertaining to Established Fines for Parking Violations to be read for the second time by title only. Alderman Winings seconded.

A RESOLUTION TO CONSIDER APPROVING THE PURCHASE OF TWO LICENSE PLATE READER SYSTEMS FOR USE WITH PARKING ENFORCEMENT

Alderman Garnholz moved to approve Resolution No. 16-20, a resolution to approve the purchase of two license plate reader systems for use with parking enforcement. Alderman Winings seconded.

The motion passed unanimously on a voice vote.

A RESOLUTION TO CONSIDER A REVISION AND TO APPROVE THE INVESTMENT POLICY STATEMENT FOR THE UNIFORMED EMPLOYEES’ PENSION PLAN

Haley Rives, Asset Consulting, addressed the Board giving a brief summary of the proposed changes. The recommended changes are as follows: 1) Corporate Bond Portfolio – Commerce Bank has requested to reduce the overall credit quality of the portfolio from “AA or higher” to “A or higher.” The reason for this change is that it has been difficult to purchase and maintain this level of quality in the portfolio. 2) Real Estate Investment Benchmark – The Board voted to recommend changing the comparable benchmark for this asset class from the NCREIF (National Council of Real Estate Investment Fiduciaries) Index to a more specific index of the NFI ODCE (Open

10-18-16 BOA Minutes October 18, 2016 Page 8 of 11 End Diversified Core Equity) Index as the Board believed this index more appropriately matches the plan’s investment in this asset class. The authority for changes to the investment policy statement resides with the Board of Aldermen since they are responsible for the funding of the plan. At the August 10, 2016, Uniformed Employees’ Pension Plan trustee meeting, the trustees voted to recommend the changes to the plan’s investment policy statement. Alderman Garnholz moved to approve Resolution No. 16-21, a resolution to approve the Investment Policy Statement for the Uniformed Employee’s Pension Plan. Alderman Winings seconded.

The motion passed unanimously on a voice vote.

AN ORDINANCE TO CONSIDER AUTHORIZING AN AGREEMENT BETWEEN THE CITY AND CENTURYLINK AND AN AGREMENT WITH THE SCHOOL DISTRICT OF CLAYTON RELATED TO FIBER OPTIC CONNECTIONS

City Manager Owens reported that the City has had an agreement in place with CenturyLink (previously CenturyTel) for twenty years, with a ten-year renewal last having occurred in 2006, to provide fiber optic connections between City buildings and facilities at no annual cost. In exchange for these connection lines the City provided CenturyLink a license to use the City rights-of-way at no annual cost. In addition, the City had a verbal agreement with the School District of Clayton for their facilities to participate in this arrangement, therefore the school district also has received their fiber optic connections between facilities using the fiber provided through the City’s agreement with CenturyLink at no cost. All parties are satisfied with the current arrangement and believe them to be mutually beneficial. Therefore staff are requesting the City renew the agreement with CenturyLink for these rights and connections and establish a written agreement with the school district regarding their use of these connections. Attached are those agreements. Recommendation is to approve the attached ordinance authorizing the City Manager to execute an agreement with CenturyLink for a license for transmission lines in the right of way and for the City’s right to use fiber optic connections provided through CenturyLink, and an agreement with the School District of Clayton to share in the fiber optic connections. Alderman Garnholz introduced Bill No. 6587, an Ordinance Authorizing an Agreement Granting to Centurylink Communications, LLC, a License to Construct, Operate, Maintain and Replace Communication Transmission Lines In and Upon Public Roads and Rights of Way in the City of Clayton, Missouri; Providing for the Regulation of the License So Granted; and Providing for Compensation to the City of Clayton for the Grant Thereof; and, Authorizing an Agreement Between the City and the School District of Clayton Relative to the Use of Certain Communication Transmission Lines Provided to the City By Centurylink Communications LLC and Located within the City’s Rights of Way to be read for the first time by title only. Alderman Winings seconded.

City Attorney Heinz reads Bill No. 6587, an Ordinance Authorizing an Agreement Granting to Centurylink Communications, LLC, a License to Construct, Operate, Maintain and Replace Communication Transmission Lines In and Upon Public Roads and Rights of Way in the City of Clayton, Missouri; Providing for the Regulation of the License So Granted; and Providing for Compensation to the City of Clayton for the Grant Thereof; and, Authorizing an Agreement Between the City and the School District of Clayton Relative to the Use of Certain Communication Transmission Lines Provided to the City

10-18-16 BOA Minutes October 18, 2016 Page 9 of 11 By Centurylink Communications LLC and Located within the City’s Rights of Way for the first time by title only.

The motion passed unanimously on a voice vote.

Alderman Garnholz moved that the Board give unanimous consent to consideration for adoption of Bill No. 6587 on the day of its introduction. Alderman Winings seconded.

Alderman Garnholz introduced Bill No. 6587, an Ordinance Authorizing an Agreement Granting to Centurylink Communications, LLC, a License to Construct, Operate, Maintain and Replace Communication Transmission Lines In and Upon Public Roads and Rights of Way in the City of Clayton, Missouri; Providing for the Regulation of the License So Granted; and Providing for Compensation to the City of Clayton for the Grant Thereof; and, Authorizing an Agreement Between the City and the School District of Clayton Relative to the Use of Certain Communication Transmission Lines Provided to the City By Centurylink Communications LLC and Located within the City’s Rights of Way to be read for the second time by title only. Alderman Winings seconded.

A MOTION TO APPROVE THE DISPOSAL OF RECORDS City Manager Owens reported that as the Board is aware, it is the recommended guideline of the Secretary of State to formally approve the disposition of records at the Board of Aldermen level. The following department is proposing to dispose of the records listed:

Municipal Court  Minor Possession (2001 - 2002)  Court Dockets (1982-1990, 2006, 2010, 2011, 2012)  Standard closed files (2004)  Balance Reports/End of the Month Reports (2008 – 2011)

Based on the Board’s past discussions, staff reviewed the records and confirmed that these are materials that meet the retention schedules set forth by the Secretary of State and that these records are no longer needed by staff. We have also verified that this list does not contain any records we would consider to be of a “historical” nature. Recommendation is to approve a motion to dispose of the records listed above.

Alderman Garnholz moved to authorize the destruction of the records as listed. Alderman Winings seconded.

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The motion passed unanimously on a voice vote.

Other

Alderman Garnholz reported on the following:  Parks & Recreation Commission meeting – The ice rink consultant will give a presentation on November 7th with preliminary details; proposed schedule is to begin construction in October 2017 with completion in November 2018. – Westmoreland house is down; the Commission will begin discussions about next steps. – MSD project in Oak Knoll Park is in progress. – The Oak Knoll parking lot has been sent out to bid; there will be a meeting with the adjoining neighbors on Sunday. – DeMun Park – Chapman Plaza dedication is scheduled October 27th. – Hanley House Harvest Moon Festival was a great event. – The Center installed new spinning bikes. – The Center is focusing on getting new corporate and nonresidential members. – Parties in the Patch hosted over 600 children; City Manager Owens added that this event is jointly partnered with the City of Richmond Heights.  Fire Department BBQ – great!  Municipal League – September meeting – Tyler Meyer, Forum Studio gave a presentation on a development plan (public/private partnership) for the North Riverfront proposed project.

Alderman Winings reported on the following:  Clayton Century Foundation – Joint meeting with the BOA is scheduled for Friday.

Alderman Boulton reported on the following:  Plan Commission/ARB  Discussion on driveway surfaces.

 Senior Focus Groups meeting went very well.

Alderman Berger thanked everyone for their kindness and support with the loss of his mother-in- law.

Alderman Berkowitz reported on the following:  Moorlands Meeting – Gary Carter attended and did a great job on the presentation/updates on development projects; 12-13 people were in attendance.  Exciting events – Chapman Plaza Dedication; Party in the Patch  Major Gifts Committee discussed the projects list and will present at the Friday meeting.

Mayor Sanger reported that the Metro Mayors met last week and Senator Jill Schupp was a guest speaker on the Missouri American Water issue of outdated pipe replacement.

Alderman Berkowitz moved that the Board adjourn to a closed meeting, with a closed vote and record, as authorized by Section 610.021(1), (2) and (3) Revised Statutes of Missouri, relating to legal issues, real estate and/or personnel, and to discuss matters

10-18-16 BOA Minutes October 18, 2016 Page 11 of 11 related to negotiation of a contract pursuant to Section 610.021(12), RSMo. and/or proprietary information pursuant to Sec. 610.021(15), and/or information related to public safety and security measures pursuant to Section 610.021(18) and (19) RSMO. Alderman Lintz seconded the motion.

Alderman Garnholz – Aye; Alderman Winings – Aye; Alderman Boulton – Aye; Alderman Berger – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; and Mayor Sanger – Aye.

There being no further regular business the meeting was adjourned at 8:32 p.m.

____________________________

Mayor

ATTEST:

____________________________ City Clerk

Document

October 18, 2016 — Meeting Minutes