07-26-16 BOA Minutes July 26, 2016 Page 1 of 7 THE CITY OF CLAYTON

Board of Aldermen City Hall – 10 N. Bemiston Avenue July 26, 2016 7:00 p.m. Minutes

Mayor Sanger called the meeting to order and requested a roll call. The following individuals were in attendance:

Aldermen: Cynthia Garnholz, Mark Winings, Joanne Boulton, and Alex Berger III. Mayor Sanger City Manager Owens City Attorney O’Keefe

Absent: Rich Lintz and Ira Berkowitz

Alderman Boulton moved to approve the July 12, 2016 minutes. Alderman Winings seconded. The motion to approve the minutes passed unanimously on a voice vote. PUBLIC REQUESTS AND PETITIONS

None

A RESOLUTION TO CONSIDER APPROVING SUBMITTAL OF A MUNICIPAL PARKS GRANT APPLICATION FOR IMPROVEMENTS TO FIELDS 5 & 6 IN SHAW PARK

City Manager Owens reported that included in the FY2017 proposed capital budget is the Renovation of Fields 5 and 6 in Shaw Park Project. This project will include re-grading, re-sodding, upgrading the irrigation, and reconstruction of the infields. The fencing surrounding the fields and the backstops will also require replacement, as well as the lighting. These fields were last renovated in 2006/2007. Re-sodding and re- grading is required in 2017 to keep the fields in good playing condition and enhancements to the lighting system at these fields will allow for more efficient maintenance and energy conservation. If funding is received it is our intent to do the work in late Summer/early Fall of 2017. The fields will then rest over the winter and will be ready for use in the Spring of 2018.

If funding is received it is our intent to do the work in late Summer/early Fall of 2017. The fields will then rest over the winter and will be ready for use in the Spring of 2018. Included in the FY17 Capital budget is $80,000 of City Funding for the completion of this project. The City is eligible for up to $420,000 of grant funding this year and the total cost of this project is estimated to be $500,000. It is our intent to apply for a grant for $420,000 to fund the project with the matching portion of $80,000 paid for from the City’s Capital Fund. Recommendation is to approve the resolution authorizing submittal of the grant application for Improvements to Fields 5 and 6 in Shaw Park. In response to Mayor Sanger’s question, City Manager Owens stated that the grant funding is part of the trails sales tax. In response to Alderman Boulton’s question, City Manager Owens stated that part of that trails sales tax was to fund the Great Rivers Greenway project and all of its trails and another part of it went into a fund that would be split

Louis area. The plan is a general plan that identifies recommended mitigation strategies that will reduce or eliminate the impacts caused by natural disasters such as tornadoes, floods, earthquakes, severe winter weather, heat and wildfires. The proposed resolution supports the regional plan and allows the City to apply for pre-disaster mitigation funding in the future if deemed necessary. The plan is authorized by Congress and required by FEMA. It is a voluntary plan and does not mandate that specific recommendations be carried out by local communities. It is designed to raise awareness and prevent the loss of life and minimize property loss on a local, countywide and regional basis. Major elements of the plan update include: updated demographic data; risk assessment of natural hazards; an assessment of repetitive loss communities; application of any new hazard data as well as data limitations and new hazard events that have occurred since 2009,. Recommendation is to approve the resolution authorizing the City of Clayton to adopt the 2015-2020 St Louis Regional All-Hazard Mitigation Plan. Mayor Sanger inquired that the Plan has listed the risks of certain events, specifically, earthquake as a 20% risk. Is that 20% in any one year or is over some extended period of time? Chief Thorp stated that it is in any one year, adding that according to some experts the area is well over due for an event. Alderman Boulton commented that this is an amazing document. Alderman Garnholz moved to approve Resolution No. 16-16, to adopt the St. Louis Regional All-Hazard Mitigation Plan 2015-2020 (Updated 2015).

Alderman Garnholz moved to approve Resolution No. 16-16, to adopt the St. Louis Regional All-Hazard Mitigation Plan 2015-2020 (Updated 2015). Alderman Winings seconded. The motion passed unanimously on a voice vote. TO CONSIDER A JOINT RESOLUTION OF THE MISSOURI CITIES OF BRENTWOOD, CLAYTON, MAPLEWOOD, RICHMOND HEIGHTS AND ROCK HILL AUTHORIZING THE CITY MANAGER/CITY ADMINISTRATOR AND FIRE CHIEF FROM EACH CITY TO MOVE FORWARD WITH THE DEVELOPMENT OF A JOINT FIRE COMMAND STAFF STRUCTURE FOR THE PARTICIPATING CITIES