08-26-2025 BOA Minutes August 26, 2025 Page 1 of 6 THE CITY OF CLAYTON

Board of Aldermen In-Person and virtual Meeting August 26, 2025 7:03 p.m.

MINUTES

Mayor McAndrew called the meeting to order and requested a roll call. The following individuals were in attendance:

In person: Susan Buse, Becky Patel, Gary Feder, Rick Hummell, Jeff Yorg, and Mayor Bridget McAndrew.

Staff: City Manager Gipson, City Attorney O’Keefe, City Clerk Frazier, and Anna Krane, Director of Planning.

PUBLIC REQUESTS AND PETITIONS

None

CONSENT AGENDA

(Res. No. 2025-22)

Motion made by Alderman Buse to approve the consent agenda. Alderman Patel seconded.

The motion passed on a roll call vote: Alderman Buse – Aye; Alderman Patel – Aye; Alderman Feder – Aye; Alderman Hummell – Aye; Alderman Yorg – Aye; and Mayor McAndrew – Aye.

SWEARING IN OF WARD 3 ALDERMAN

City Clerk Frazier called roll, and the following individuals were in attendance:

In person: Susan Buse, Becky Patel, Gary Feder, Rick Hummell, Jeff Yorg, Kami Waldman, and Mayor Bridget McAndrew.

Staff: City Manager Gipson, City Attorney O’Keefe, City Clerk Frazier, and Anna Krane, Director of Planning.

A PUBLIC HEARING AND A RESOLUTION FOR A CONDITIONAL USE PERMIT FOR 8121 MARYLAND AVENUE RESTAURANT TO BE KNOWN AS ZENSAI COFFEE

Staff: City Manager Gipson, City Attorney O’Keefe, City Clerk Frazier, and Anna Krane, Director of Planning. A PUBLIC HEARING AND A RESOLUTION FOR A CONDITIONAL USE PERMIT FOR 8121 MARYLAND AVENUE RESTAURANT TO BE KNOWN AS ZENSAI COFFEE

08-26-2025 BOA Minutes August 26, 2025 Page 2 of 6 Mayor McAndrew opened the public hearing and requested proof of publication.

City Manager Gipson reported that this is a public hearing to consider an application for a Conditional Use Permit submitted by Aura Galeano on behalf of Zensia Coffee LLC d/b/a Zensia Coffee Shop, to allow for the operation of a 1,200 square foot restaurant with an outdoor dining area.

Anna Krane, Director of Planning, addressed the Board to answer questions.

Mayor McAndrew closed the public hearing.

Motion made by Alderman Buse to approve Resolution No. 2025-23, granting a Conditional Use Permit for 8121 Maryland Avenue for Zensia Coffee LLC d/b/a Zensia Coffee Shop. Alderman Patel seconded.

The motion passed unanimously on a voice vote.

AN ORDINANCE FOR A CONTRACT WITH THE LAWRENCE GROUP LLC DBA INTEGRATE CONSTRUCTION PARTNERS, FOR THE GENERAL CONTRACTOR AND CONSTRUCTION SERVICES RELATED TO THE CLAYTON MUNICIPAL MAINTENANCE FACILITY PROJECT

City Manager Gipson reported that on June 30, 2025, Navigate Building Solutions, the City’s Owner’s Representative, issued an Invitation to Bid for the Clayton Municipal Maintenance Facility additions and renovations project located at 8300 Shaw Park Drive. Six (6) bids were opened on August 13, 2025, and The Lawrence Group LLC dba Integrate Construction Partners submitted the lowest, responsive, responsible Base Bid in the amount of $11,700,000, plus Add Alternate 7 in the amount of $10,000, for a total of $11,710,000. The cost for this work is consistent with the total program budget presented to the Board of Aldermen during a Design Development update on April 18, 2025. Additional procurement activities, including exterior signage, interior signage, furniture, fixtures, equipment, incidental low-voltage scope of work, and temporary City staff accommodations during the construction phase are costs that are also included in the total program budget but have not been procured. City staff recommends approval of the construction contract with The Lawrence Group LLC dba Integrate Construction Partners. In addition to the contract amount, City staff requests authorization to approve a change order(s) in an amount not to exceed $200,000 to address unforeseen conditions that may arise during construction in the existing operational facility. Matt Malikc, Director of Public Works, addressed the Board to answer questions. Joe Sweitzer, Project Director/Architect, Navigate Building Solutions, was present to answer questions. Alderman Buse introduced Bill No. 7087, approving a contract with the Lawrence Group LLC dba Integrate Construction Partners to be read for the first time by title only. Alderman Patel seconded.

City Attorney O’Keefe reads Bill No. 7087, first reading, an Ordinance Approving a Contract with the Lawrence Group LLC dba Integrate Construction Partners, for General Contractor and Construction Services Related to the Clayton Municipal Maintenance Facility Project by title only.