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May 20, 2016 — Meeting Minutes
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05-20-16 BOA Minutes May 20, 2016 Page 3 of 4 City Manager Owens explained that those priorities become part of the staff’s work plan. The items/issues that were decided on have budgetary impacts and are currently being planned. Staff is working on merging the list and he thinks that there is a good option to be considered to help achieve the goals at which will be done as part of the budget process. During this process it will be an opportunity for discussion and he believes that direction will be on track. If modifications are required, or an answer to questions, or perhaps we are not sure which of the three paths we might need to go we will certainly come back and seek the Board’s input. Mayor Sanger commented that he was interested to know what the process would be in order to “meld” the staff’s recommendations under the different categories into the recommendations that the Board listed. City Manager Owens explained that by the Board’s adoption of the eight priorities, four of those also included the priorities initiated by staff and the other four priorities were unique to the discussion, but all eight are now adopted. Mayor Sanger commented that he felt that this most recent (retreat) process was different. In the past processes major positioning, major policy items, and major things where discussed to position them into getting things done. This recent process was about "are we on the right track”.
Meramec Avenue to be read for the first time by title only. Alderman Berger seconded. City Attorney O’Keefe reads Bill No. 6559, an Ordinance approving a Settlement Agreement and Release of Claims Related to the Construction of a Building Located at the Southeast Corner of Meramec and Bonhomme Avenues; Approving an Amended and Restated Development Agreement Related to the Crossing in Clayton Redevelopment Corporation Development Plan; and Authorizing Certain Actions in Connection Therewith for the first time by title only. The motion passed unanimously on a voice vote. Alderman Boulton moved that the Board give unanimous consent to consideration for adoption of Bill No. 6559 on the day of its introduction. Alderman Berger seconded. The motion passed unanimously on a voice vote. Alderman Boulton introduced Bill No. 6559, an ordinance to consider approval relating to the settlement of litigation for the 212 S. Meramec Avenue Development and to consider an amendment to the Redevelopment Agreement for 212 S. Meramec Avenue to be read for the first time by title only. Alderman Berger seconded. City Attorney O’Keefe reads Bill No. 6559, an Ordinance approving a Settlement Agreement and Release of Claims Related to the Construction of a Building Located at the Southeast Corner of Meramec and Bonhomme Avenues; Approving an Amended and Restated Development Agreement Related to the Crossing in Clayton Redevelopment Corporation Development Plan; and Authorizing Certain Actions in Connection Therewith for the second time by title only. Alderman Boulton – Aye; Alderman Berger – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; and Mayor Sanger – Aye.
City Attorney O’Keefe reads Bill No. 6559, an Ordinance approving a Settlement Agreement and Release of Claims Related to the Construction of a Building Located at the Southeast Corner of Meramec and Bonhomme Avenues; Approving an Amended and Restated Development Agreement Related to the Crossing in Clayton Redevelopment Corporation Development Plan; and Authorizing Certain Actions in Connection Therewith for the second time by title only. Alderman Boulton – Aye; Alderman Berger – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; and Mayor Sanger – Aye. The bill was adopted and became Ordinance No. 6426 of the City of Clayton. DISCUSSION AND FOLLOW-UP ON THE BOARD OF ALDERMEN RETREAT
Alderman Lintz asked to what extent are the priorities that was discussed at the retreat; will the Board have an opportunity to discuss them further and what are the next steps?
In the past processes major positioning, major policy items, and major things where discussed to position them into getting things done. This recent process was about "are we on the right track”. He inquired as to what changes if any were needed to make and if a review of how things are being done needs to happen. Alderman Berger commented that there are some significant priorities that were established several years ago. Complete Streets and streetscape are ongoing projects which are important. Making the downtown more vibrant through committing to events to draw people is another example and he feels that enhancing, refreshing and continuing reinforcement of some of those established big priorities came out of the conversations. Alderman Boulton added that it was almost more like a refinement. Alderman Lintz agrees, but his feeling was that they didn’t have the conversation about where we were on those projects; have we finished them, or not finished them, or do we want to change the direction. Having a little bit more in a business context strategic plan? Should we have a S.W.O.T. analysis and say where are we? Are we not quite there yet? What else do we need to do? In that context they can start looking at the projects that they and staff come up with and then have a better context for choices.
What else do we need to do? In that context they can start looking at the projects that they and staff come up with and then have a better context for choices. He felt that this part of the process was somewhat missed and suggested in the future they spend some time making sure they understand where they are in the whole “landscape” of things (i.e. what “holes” need to be filled in order to take them where they want to go). Alderman Boulton said that she found the process was interesting and that how almost everything that they chose fell into one of the key performance areas pretty neatly and that felt comfortable. This being her fifth year and she feels that she knows where they are with the different strategic targets. Mayor Sanger commented that he felt that being the same group for two consecutive years also made it easier. Alderman Boulton added that she also felt that it could have been a more dynamic retreat. Other
Alderman Berger inquired about the dates for the budget work sessions, first scheduled July 15, and he asked if there would be an opportunity to schedule a second meeting. City Manager Owens explained that due to calendar schedules it was impossible to try to schedule a second session. He added that there is always an opportunity to discuss during the public hearing (proposed first reading), or the second reading. Budget materials will be provided to the Board no later than July 1.