City Attorney O’Keefe reads Bill No. 6563, an Ordinance Approving a Contract With HR Green, Inc., for Engineering Services Related to the Brentwood Boulevard Resurfacing Project for the second time by title only. Alderman Garnholz – Aye; Alderman Boulton – Aye; Alderman Berger – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; and Mayor Sanger – Aye. The bill was adopted and became Ordinance No. 6432 of the City of Clayton. AN ORDINANCE TO CONSIDER APPROVING A CONTRACT FOR THE CONSTRUCTION AND INSTALLATION OF DOWNTOWN WAYFINDING SIGNAGE

City Manager Owens reported that staff is requesting approval of a contract for the construction and installation of wayfinding signage. The scope of work for this project will include the construction and installation of 33

07-12-16 BOA Minutes July 12, 2016 Page 6 of 8 vehicle directional signs, 19 pedestrian directional signs, 3 identity signs, 27 parking identification signs and 7 directory kiosk. All signs will be located according to the recently conducted Wayfinding Study. A copy of the request for proposals is attached to this memo. The response from the recommended firm is also attached. The City issued a request for proposals (RFP) on May 13, 2016. Two bids were received by 1:00pm June 10, 2016, the stated deadline. The bid tabulation is attached. Kiki Obata & Co., the authors of the Wayfinding Study, was retained to assist staff with the review of bids and required sample signs. Based on the recommendation of Kiku Obata & Co. staff is recommending that the City enter into a contract with Color-Ad for the implementation of the downtown wayfinding system. The General Fund has $500,000 budgeted for wayfinding implementation. The contract presented is for $329,000. In addition, staff is requesting that the City Manager be authorized to utilize another $32,900 for contingency in the event site conditions require additional expenditures. Recommendation is to approve the ordinance authorizing a contract with Color-Ad in the amount of $329,000 and authorizing staff to spend an additional $32,900 in necessary. In response to Alderman Berkowitz’s question, City Manager Owens encouraged the Board to send him any questions that they may have and staff would consult with the contractor. In response to Alderman Berkowitz’s question, Gary Carter stated that there is a time schedule and the installation will not impact traffic.

Alderman Boulton seconded. City Attorney O’Keefe reads Bill No. 6564, an Ordinance Authorizing the City Manager to Execute an Agreement with Color-Ad in Connection with Wayfinding Signage Construction and Installation for the second time by title only. Alderman Garnholz – Aye; Alderman Boulton – Aye; Alderman Berger – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; and Mayor Sanger – Aye. The bill was adopted and became Ordinance No. 6433 of the City of Clayton. A RESOLUTION TO CONSIDER APPROVING AN AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF CLAYTON AND THE CLAYTON CENTURY FOUNDATION

07-12-16 BOA Minutes July 12, 2016 Page 7 of 8

City Manager Owens reported that recently the CCF updated their By-laws and, at the same time, evaluating the original Memorandum of Understanding. While most of those documents remain unchanged, one change to the By-laws requires that the Memorandum of Understanding be amended in order to be consistent with the By-law changes. Before you tonight is a proposed amendment that addresses the requirement that the Board of Aldermen (BOA) appoint three members to the CCF Board of Directors, one from each ward. As the CCF Board of Directors is made up wholly of Clayton residents who represent the entire community it is believed that it is no longer necessary for the BOA to make these appointments. Rather the responsibility for ensuring that there are representatives from all three wards of the City will fall on the CCF Board of Directors. They will be required to inform the BOA each time that a new Director is elected or appointed as to the geographic status of the voting members of the CCF’s Board of Directors, including representation from each Ward of the City. The BOA will continue to appoint two Aldermen who will serve as non-voting members of the CCF’s Board of Directors. Aldermen Berger and Boulton expressed concerns of the split between wards. Alderman Lintz clarified that there has always been one appointment from each ward with no control for the other 17 members. Alderman Garnholz moved to approve the amended MOU with CCF. Alderman Boulton seconded.