Citation in context
August 25, 2015 — Meeting Minutes
Cited passage
08-25-15 BOA Minutes August 25, 2015 Page 9 of 12
Thirty spaces will be allocated to Community Foundation employees and visitors. Additional provisions of the lease cover issues related to special events, parking, signage and a variety of other administrative details. Recommendation is to approve the ordinance authorizing the execution of a lease between the City of Clayton and the St. Louis Community Foundation for the property at #2 Oak Knoll Park. Alderman Winings recused himself from the meeting. In response to the Board’s questions, Patty DeForrest explained that the entire property is 16,000 square feet, but that only 12,500 square feet is useful. She confirmed that there are 81 parking spaces available for the site. With regard to property tax, she explained that the organization is a non-for-profit and therefore will not be paying taxes. Ms. Emelia Bond, Executive Director, Community Foundation, addressed the Board explaining that the organization is a non-for-profit and has helped St. Louisans put charitable dollars to work since 1915. The help their donors address the issues that are most important to them in the communities they care about most. They currently have nine employees and will be expanding to twelve. In response to Alderman Lintz’s question regarding the Clayton Century Foundation services, Patty DeForrest noted that it is in discussion, but that would be a separate agreement. Alderman Boulton introduced Bill No. 6516, an ordinance to approve a Lease Agreement with The St. Louis Community Foundation for #2 Oak Knoll Park to be read for the first time by title only.
The bill was adopted and became Ordinance No. 6383 of the City of Clayton. AN ORDINANCE TO CONSIDER APPROVING THE EXECUTION OF A LEASE FOR # 2 OAK KNOLL PARK WITH THE ST. LOUIS COMMUNITY FOUNDATION City Manager Owens reported that last year, the City of Clayton issued a Request for Proposals from community-based organizations and/or businesses for use of the property located at #2 Oak Knoll Park. At that time the City received two submittals – one from the St. Louis Artists/ Guild and the second from the St. Louis Community Foundation (“Community Foundation”). Upon consideration of the two proposals it was determined that the proposal from the Community Foundation was the strongest submittal and, as a result, staff has worked with them over the past year to develop a plan for renovation of the structure as well as the terms of the lease. The Community Foundation will be utilizing this facility to serve as their new headquarters for the intended use as offices, daily operations, board meetings, donor events and community meetings and special events. Before you tonight is a lease that, if approved, will become effective once work on the property begins. This is anticipated to be as early as mid-September with the work estimated to take six to eight months. In summary, the terms of the lease include:
Term: Twenty-five (25) years; beginning on Lease Commencement Date plus an option to renew for an additional ten (10) year term. Community Foundation to maintain commercial liability insurance in the amount of $3,000,000/$3,000,000.
This is anticipated to be as early as mid-September with the work estimated to take six to eight months. In summary, the terms of the lease include:
Term: Twenty-five (25) years; beginning on Lease Commencement Date plus an option to renew for an additional ten (10) year term. Community Foundation to maintain commercial liability insurance in the amount of $3,000,000/$3,000,000. In addition, tenant shall maintain worker’s compensation insurance with no less than the minimum limits required by law. Community Foundation will also be responsible for all interior maintenance and utility costs associated with the property once initial construction work is completed. Capital improvements will be made by in a mutually agreed plan and paid for according to a 77.5/22.5% division, Community Foundation/City of Clayton. No rent will be paid in the first twenty-five years of the lease due to the anticipated investment of nearly $1.25 million by the Community Foundation for repairs to the structure.
Alderman Boulton introduced Bill No. 6516, an ordinance to approve a Lease Agreement with The St. Louis Community Foundation for #2 Oak Knoll Park to be read for the first time by title only. Alderman Berkowitz seconded. City Attorney O’Keefe reads Bill No. 6516, an Ordinance Providing for the Execution of a Lease for Property Located at #2 Oak Knoll Park with the St. Louis Community Foundation for the first time by title only. The motion passed unanimously on a voice vote. Alderman Boulton moved that the Board give unanimous consent to consideration for adoption of Bill No. 6516 on the day of its introduction. Alderman Lintz seconded. The motion passed unanimously on a voice vote. Alderman Boulton introduced Bill No. 6516, an ordinance to approve a Lease Agreement with The St. Louis Community Foundation for #2 Oak Knoll Park to be read for the second time by title only. Alderman Lintz seconded. City Attorney O’Keefe reads Bill No. 6516, an Ordinance Providing for the Execution of a Lease for Property Located at #2 Oak Knoll Park with the St. Louis Community Foundation for the second time by title only. Alderman Boulton – Aye; Alderman Berger – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; and Mayor Sanger – Aye. The bill was adopted and became Ordinance No. 6384 of the City of Clayton. Alderman Winings rejoined the meeting. AN ORDINANCE TO CONSIDER APPROVING A CONTRACT WITH GERSHENSON CONSTRUCTION COMPANY, INC. FOR THE FY15 ALLEYS PROJECT
08-25-15 BOA Minutes August 25, 2015 Page 10 of 12
City Manager Owens reported that the Public Works Department is requesting approval of a construction contract for the FY15 Alleys Project. This project will include the reconstruction of various alleys in the Downtown and Davis Place areas. Bids were opened at 2:05 pm on August 13, 2015. The City received two bids as shown on the attached bid tabulation. Gershenson Construction Company, Inc. submitted the lowest, responsive, responsible base bid in the amount of $414,885.00. The final engineer’s estimate for this work was $321,535. All of these values include the alternate bid item, A1, for over excavation of soft soils, if necessary. Mobilization bids were higher than estimated, but understandable as this year’s project is only about one-half the size of last year’s project. The second lowest bid came from Raineri Construction, at $465,532.50, 12.2% higher than Gershenson Construction Company, Inc. The Capital Improvement Fund has $540,000 budgeted for this activity in FY 2015. City Staff recommends approval of the construction contract with Gershenson Construction Company, Inc. for the base bid value of $414,885.00. In addition to the contract amount, the City Staff requests authorization to approve change orders in an amount not to exceed $45,000, which is approximately 10% of the project cost. This contingency would be used to cover expenditures to correct unknown site issues that become apparent during the project.