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February 24, 2015 — Meeting Minutes
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02-24-15 BOA Minutes February 24, 2015 Page 2 of 4
Alderman Boulton added that while living in The Plaza, residents were notified by the building property manager. Rick Bliss, resident, 7515 Westmoreland, addressed the Board with regard to the ice rink project being included on the list. City Manager Owens stressed that not all of the projects are listed and that the ice rink project is still in discussions. AN ORDINANCE TO CONSIDER THE 1ST QUARTER BUDGET AMENDMENT TO THE FISCAL YEAR 2015 BUDGET
Janet Watson reported that as part of the quarterly budget review, staff is presenting for the Board’s consideration the first amendment to the Fiscal Year 2015 (FY15) budget. The fund balances of all funds are being reduced by $998,820, due largely to an offset by the results of FY 2014 which was $850,000 better than planned in the original budget. The proposed amendment is summarized below:
ALL FUNDS
FY 2015
FY 2015
FY 2015
1st Quarter
Budget
Original
Amendment
After This
%
Budget
Requested Amendment Change Beginning Fund Balance $88,161,262
$88,161,262 Revenues $49,958,405 ($121,230)
$49,837,175 -0.2% Expenditures $54,748,818 $877,590 $55,626,408 1.6% Net Change
($998,820)
Ending Fund Balance $83,370,849
$82,372,029
In response to Mayor Sanger’s question, Ms. Watson stated that the net cost for the safe demonstrations was approximately $480,000. Several departments experienced safe demonstration costs which exceeded the budget.
02-24-15 BOA Minutes February 24, 2015 Page 1 of 4
THE CITY OF CLAYTON
Board of Aldermen City Hall – 10 N. Bemiston Avenue February 24, 2015 7:00 p.m. Minutes
Mayor Sanger called the meeting to order and requested a roll call. The following individuals were in attendance:
Aldermen: Michelle Harris, Mark Winings, Joanne Boulton, and Alex Berger III. Mayor Sanger City Manager Owens City Attorney O’Keefe
Absent: Cynthia Garnholz and Rich Lintz
Alderman Winings moved to approve the February 10, 2015 minutes. Alderman Boulton seconded. The motion to approve the minutes passed unanimously on a voice vote. PUBLIC REQUESTS AND PETITIONS
None
BOARD UPDATE ON STATUS OF ONGOING PROJECTS
City Manager Owens gave a brief update on projects that staff has planned to complete in calendar year 2015. The list of projects, previously provided to the Board, currently stands at 112 items and is organized by the staff member responsible for implementation. The list ranges from public-facing projects such as street resurfacing and park improvements to behind-the-scenes initiatives including public safety radio replacements and software upgrades. As the year progresses, completed items will be removed and new items will be added. A quarterly report will be provided to the Board on the status of ongoing projects. Mayor Sanger suggested that each report update should reflect the completion, addition or change of a project (i.e. highlighted or color-coded). Ms. Vivian Eveloff, resident of 200 S. Brentwood, addressed the Board stating that a communication’s plan to residents should be included on the projects list.
Vivian Eveloff, resident of 200 S. Brentwood, addressed the Board stating that a communication’s plan to residents should be included on the projects list. She commented that no one in the Park Place Condominium Tower received any communications regarding the recent safe demonstrations. City Manager Owens expressed that continuous communications were sent/shared via website, social media, U.S. mail notifications, and e-notifications. Additionally yard signs with website information were posted in front of 200 S. Brentwood as well as throughout the entire community. All downtown residential buildings were high priority for relaying communications and the Fire and Police Department’s staff physically visited the 200 S. Brentwood building, other multi-unit residences, and downtown businesses.
Watson stated that the net cost for the safe demonstrations was approximately $480,000. Several departments experienced safe demonstration costs which exceeded the budget. The Police department experienced costs for salaries, overtime and related benefits; safety apparel, supplies and small equipment; and food supplies for a total of $169,400; the Fire department experienced costs for salaries, overtime and related benefits; mailings and supplies; equipment; and food for all departments during the active Emergency Command Center for a total of $141,700; the Public Works department experienced costs for overtime, building work, parts, and equipment purchase and rental for a total of $47,900; and the Administrative areas experienced costs for public communications and for securing the City’s computer network for a total of $88,200. In response to Alderman Boulton’s question regarding the pension, Ms. Watson explained that last year was a little lower than the previous year due to the DROP program offered (and accepted) to eligible employees. In response to Alderman Harris’ question regarding the Financial Institutions Tax, Ms. Watson explained that the business licenses for financial institutions are a flat rate compared to gross receipts for retail. She suspects that the banks are doing something different and that there really is no “rhyme or reason” and in looking back at the past 12 years this past year has come in a lot higher. In response to Alderman Harris’ question, Ms. Watson explained that the Wydown resurfacing project came in under budget due to favorable bids and not needing to replace the solid concrete base.
In response to Alderman Harris’ question, Ms. Watson explained that the Wydown resurfacing project came in under budget due to favorable bids and not needing to replace the solid concrete base. This project was one of two that had associated federal grant funds and the FY15 federal grant revenue can be reduced by $477,387 for Wydown Boulevard. City Manager Owens added that the construction costs were reimbursed by the grant funds.