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minutes 2015-04-14 City meeting records #qdf2c0377 Open original ↗

April 14, 2015 — Meeting Minutes

This is the minutes of the City of Clayton Board of Aldermen meeting held April 14, 2015. Excerpts show roll call and approval of prior minutes; a public request section (none); consideration and staff recommendation on a liquor license application for 801 Fish St. Louis at 172 Carondelet Plaza; discussion and a recommended Pledge Agreement for Shaw Park North improvements including a $4,500,000 gift commitment over two years and an estimated $125,000 annual maintenance cost (or $2,500,000 over 20 years) for a maintenance fund. The minutes record introduction, readings, unanimous votes to adopt ordinances (Bill No. 6487 becoming Ordinance No. 6361 and consideration of Bill No. 6488), a Plan Commission recommendation on the Vanguard Development zoning, and a unanimous vote to adjourn into a closed meeting under cited RSMo sections.
Cited passage

Recommendation is to approve the Pledge Agreement for improvements to the North Entry Project in Shaw Park as submitted. The Board expressed their appreciation for such a generous gift to the City. Alderman Harris commented that this is a landmark gift and can be the foundation or catalyst for future accomplishments. Mayor Sanger expressed his gratitude for the $7 million pledge, the largest ever gift to the City and he is very thankful for the Chapman’s generosity and vision. Alderman Harris introduced Bill No. 6485, an ordinance to consider approval of a pledge agreement between the Barry-Wehmiller Group, the Clayton Century Foundation and the City of Clayton for a contribution to fund improvements to Shaw Park, to be read for the first time by title only. Alderman Garnholz seconded. Alderman Berger expressed that some Ward 3 citizens are “not in the know” with regard to the North Entry Project and stresses the importance of holding public forums to receive public comment. Mayor Sanger reminded the Board that tonight they are only considering accepting a generous pledge and the next step would be considering the SWT contract. He clarified that the verbiage is a draft which can be modified. Patty DeForrest explained that numerous meetings have been held with the director and the client and will be held throughout the entire process. She said that they will create a timeline and add three public forums. City Attorney O’Keefe reads Bill No. 6485, an Ordinance Approving a Pledge Agreement Between the Barry-Wehmiller Group, Chapman Family Foundation and Robert H.

04-14-15 BOA Minutes April 14, 2015 Page 3 of 9

November 12, 2013 meeting. The parties to the agreement include the Barry-Wehmiller Group, Robert H. Chapman, and the Chapman Family Foundation, (collectively referred to in the agreement as “BWG”), the Clayton Century Foundation (the “Foundation”), and the City of Clayton (the “City”). The agreement outlines the following terms:

 BWG will make annual gifts to the Foundation totaling $4,500,000 over the course of the next two years to fund the project.  The City will contract with SWT Design for design, public engagement and construction services for the project.  The City will have final approval of the design.  The Foundation will grant to the City all of the funds needed for this project, utilizing gifted dollars provided to the Foundation through BWG charitable contributions.  Funding for this project includes a Construction Manager for oversight of the project.  SWT has estimated “maintenance and renewal costs” of $125,000 annually or, over a twenty (20) year period, a $2,500,000 maintenance fund.  The Foundation will continue to grant to the City all of the funds needed for maintenance for twenty (20) years, utilizing dollars provided through BWG charitable contributions.  The Foundation will seek approval from the City of Clayton to identify the Shaw Park North portion of the overlay as the “Chapman Plaza” using signage acceptable to the City. If approved by all parties, the City will enter into an agreement with SWT Design to begin work on this project in the next sixty days.

The agreement outlines the following terms:

 BWG will make annual gifts to the Foundation totaling $4,500,000 over the course of the next two years to fund the project.  The City will contract with SWT Design for design, public engagement and construction services for the project.  The City will have final approval of the design.  The Foundation will grant to the City all of the funds needed for this project, utilizing gifted dollars provided to the Foundation through BWG charitable contributions.  Funding for this project includes a Construction Manager for oversight of the project.  SWT has estimated “maintenance and renewal costs” of $125,000 annually or, over a twenty (20) year period, a $2,500,000 maintenance fund.  The Foundation will continue to grant to the City all of the funds needed for maintenance for twenty (20) years, utilizing dollars provided through BWG charitable contributions.  The Foundation will seek approval from the City of Clayton to identify the Shaw Park North portion of the overlay as the “Chapman Plaza” using signage acceptable to the City. If approved by all parties, the City will enter into an agreement with SWT Design to begin work on this project in the next sixty days. It is anticipated that the total time needed for design, public engagement and construction will be eighteen (18) months to two (2) years. Recommendation is to approve the Pledge Agreement for improvements to the North Entry Project in Shaw Park as submitted. The Board expressed their appreciation for such a generous gift to the City.

She said that they will create a timeline and add three public forums. City Attorney O’Keefe reads Bill No. 6485, an Ordinance Approving a Pledge Agreement Between the Barry-Wehmiller Group, Chapman Family Foundation and Robert H. Chapman, the Clayton Century Foundation and the City of Clayton for Contributions to Fund Improvements to the North End of Shaw Park, a Priority Project Identified in the Shaw Park Master Plan Overlay for the first time be title only.

04-14-15 BOA Minutes April 14, 2015 Page 4 of 9

The motion passed unanimously on a voice vote. Mayor Sanger moved that the Board give unanimous consent to consideration for adoption of Bill No. 6485 on the day of its introduction. Alderman Garnholz seconded. The motion passed unanimously on a voice vote. Alderman Harris introduced Bill No. 6485, an ordinance to consider approval of a pledge agreement between the Barry-Wehmiller Group, the Clayton Century Foundation and the City of Clayton for a contribution to fund improvements to Shaw Park, to be read for the second time by title only. Alderman Garnholz seconded. City Attorney O’Keefe reads Bill No. 6485, an Ordinance Approving a Pledge Agreement Between the Barry-Wehmiller Group, Chapman Family Foundation and Robert H. Chapman, the Clayton Century Foundation and the City of Clayton for Contributions to Fund Improvements to the North End of Shaw Park, a Priority Project Identified in the Shaw Park Master Plan Overlay for the second time be title only. Alderman Harris – Aye; Alderman Garnholz – Aye; Alderman Winings – Aye; Alderman Boulton – Aye; Berger – Aye; Alderman Lintz – Aye; and Mayor Sanger – Aye. The bill was adopted and became Ordinance No. 6359 of the City of Clayton.

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