Citation in context
May 24, 2016 — Meeting Minutes
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05-24-16 BOA Minutes May 24, 2016 Page 2 of 5
City Manager Owens pointed out that Alderman Berger raised the question about the Financial Institutions’ fee and explained that this is a tax levied on financial institutions within the State of Missouri. The tax rate is 7% of net income, although certain institutions are subject to additional taxes on assets or dividends paid. Alderman Berger expressed appreciation that the parking meter revenue rate change from $1.00 per hour to $1.50 to match the rate of the City of St. Louis is listed in the budget as a result of previous budget discussion. Alderman Garnholz introduced Bill No. 6554, an ordinance to approve the 2nd Quarter Budget amendment read for the first time by title only. Alderman Boulton seconded. City Attorney O’Keefe reads Bill No. 6554, an Ordinance Amending the Fiscal Year 2016 Budget and Appropriating Funds Pursuant Thereto for the first time by title only. The motion passed unanimously on a voice vote. Alderman Garnholz moved that the Board give unanimous consent to consideration for adoption of Bill No. 6554 on the day of its introduction. Alderman Boulton seconded. The motion passed unanimously on a voice vote. Alderman Garnholz introduced Bill No. 6554, an ordinance to approve the 2nd Quarter Budget amendment to be read for the second time by title only. Alderman Boulton seconded. City Attorney O’Keefe reads Bill No. 6554, an Ordinance Amending the Fiscal Year 2016 Budget and Appropriating Funds Pursuant Thereto for the first time by title only.
05-24-16 BOA Minutes May 24, 2016 Page 1 of 5
THE CITY OF CLAYTON
Board of Aldermen City Hall – 10 N. Bemiston Avenue May 24, 2016 7:00 p.m. Minutes
Mayor Sanger called the meeting to order and requested a roll call. The following individuals were in attendance:
Aldermen: Cynthia Garnholz, Joanne Boulton, Alex Berger III, Rich Lintz, and Ira Berkowitz. Mayor Sanger City Manager Owens City Attorney O’Keefe
Absent: Mark Winings
Alderman Boulton moved to approve the May 10, 2016 minutes. Alderman Garnholz seconded. The motion to approve the minutes passed unanimously on a voice vote. Alderman Boulton moved to approve the May 20, 2016 minutes. Alderman Garnholz seconded. The motion to approve the minutes passed unanimously on a voice vote. PUBLIC REQUESTS AND PETITIONS
None
AN ORDINANCE TO CONSIDER APPROVING THE 2ND QUARTER AMENDMENT TO THE FISCAL YEAR 2016 BUDGET
City Manager Owens reported that the City of Clayton reviews and makes adjustments to its budgeted revenues and expenditures on a quarterly basis to respond to changes as the fiscal year progresses and to update the Board regarding budgetary issues. As part of the quarterly budget review, staff is presenting for your consideration the second amendment to the Fiscal Year 2016 (FY16) budget. This amendment consists of various aspects, including reducing revenue where projections are trending less, and reducing expenditures where projected savings has, or will, occur. The adjustment for HVAC work in the Fire Department is no longer included in this amendment. This amendment maintains a surplus in the General Fund.
The adjustment for HVAC work in the Fire Department is no longer included in this amendment. This amendment maintains a surplus in the General Fund. As a reminder, the 2nd Quarter Financial Report will be on the next meeting’s agenda. The proposed amendment is summarized in a report provided previously to the Board as part of the agenda packet. In response to Mayor Sanger’s question regarding the balanced General Fund and if the numbers would change it to the negative, to the positive, or is it right where it’s supposed to be, Betty Luebke confirmed that the city is still in a surplus situation.
Alderman Boulton seconded. City Attorney O’Keefe reads Bill No. 6554, an Ordinance Amending the Fiscal Year 2016 Budget and Appropriating Funds Pursuant Thereto for the first time by title only. Alderman Garnholz – Aye; Alderman Boulton – Aye; Alderman Berger – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; and Mayor Sanger – Aye. The bill was adopted and became Ordinance No. 6427 of the City of Clayton. AN ORDINANCE TO CONSIDER APPROVING A CONTRACT FOR THE FIRE DEPARTMENT HVAC IMPROVEMENTS PROJECT
City Manager Owens reported that due to additional information required to discuss this item he recommends withdrawing this item from discussion. Alderman Garnholz moved to withdraw Bill No. 6556 from further consideration. Alderman Boulton seconded. The motion passed unanimously on a voice vote. AN ORDINANCE TO CONSIDER APPROVING A BID SUBMITTAL FOR THE CARONDELET PLAZA PAVING PROJECT
City Manager Owens reported that due to additional information he recommends withdrawing this item from discussion. Alderman Garnholz moved to reject the bids and withdraw Bill No. 6557 from further consideration. Alderman Boulton seconded.
05-24-16 BOA Minutes May 24, 2016 Page 3 of 5
The motion passed unanimously on a voice vote. AN ORDINANCE TO CONSIDER APPROVING A CONTRACT WITH N.B. WEST CONTRACTING COMPANY FOR THE FY16 RESURFACING PROJECT
City Manager Owens reported that the Public Works Department is requesting approval of a construction contract for the FY16 Resurfacing Project. In 2015/2016, Horner & Shifrin, Inc. completed the design of the project. This project will include the replacement of curb ramps that do not meet ADA requirements, the replacement of substandard curb & gutter, minimal storm sewer installation, base repair where necessary, and the removal and replacement of two inches of asphalt surface. Bids were opened at 1:05 pm on May 10, 2016. The City received three bids as shown on the attached bid tabulation. N.B. West Contracting Company submitted the lowest responsive, responsible base bid in the amount of $2,176,503.34. The final engineer’s estimate for this work was $2,288,522.50, so the bid came in under the final estimate. Add Alternate Bid’s (“A” & “B”) for N. Polo Drive (private street) and the Clayton Schools portion of Mark Twain Circle were included in the bid package for the sole purpose of establishing the cost of the work with no intention of being accepted by the City. The contractor will enter into a contract with these parties directly if they so choose. The second lowest bid came from Krupp Construction at $2,210,191.29, only 1.5% higher than N.B. West’s.