They believe that they will be able to provide those services to Brentwood at that level without affecting what is happening in Clayton. They do realize that there will be some “startup”, but do not believe it will affect any Clayton projects. In response to Mayor Sanger’s comment, Janet Watson stated that it is very difficult to have a “ladder” for promotional opportunities. IT is an area that has frequent turnovers and they believe that this will provide a different “level” of employee and also a more “hands on deck” for issues that need to be addressed quickly. Larry Cawvey agreed that “scale” is the biggest case, but another problem that they consistently run into is turnover. When that happens he usually takes on double the tasks during that time. With the additions it will bring stability to their department. Small municipalities such as Clayton and Brentwood have a hard time keeping up with the changes in technology and the level of staff required to support that level of technology. For example, small municipalities get small IT departments which are affordable, but in reality they are using a lot of professional services to backfill all of the tasks that an employee for the city cannot do. He feels the benefit is the

12-13-16 BOA Minutes December 13, 2016 Page 10 of 12 stability of the department, more staff, and more knowledge to be able to handle different projects and not rely as much on professional services. The length of the contract is three years. Mayor Sanger commented that he is supportive and that the staff has worked very hard to pair the numbers to the point to where we are as efficient as possible and would hate for the three years to go by and Brentwood decides to say “never mind” and therefore Clayton has the same number of people and wanted us to keep that in mind. He does feel that this is a good indication of cooperation between communities as well. Janet Watson stated that she feels it is a good step towards economies of scale and in a long- term atmosphere and environment she feels it could end up with large economies of scale. In response to Alderman Lintz’s question regarding Brentwood’s systems, Janet Watson stated that as far as the systems it would be a long-term decision to join systems. Larry Cawvey added that infrastructure and the city’s support system will be used to monitor the networks, devices, help desk services which they would strive to bring them on to a common platform. As far as departmental systems, i.e. Planning, Public Works, and Parks and Recreation, he does not see them standardized, and would probably be the next steps down the road. Janet Watson added that they have done a thorough evaluation of the systems currently used.

Alderman Boulton seconded. The motion passed unanimously on a voice vote. Alderman Garnholz introduced Bill No. 6592, to consider an ordinance to approve a contract agreement for the Brentwood Technology Services project to be read for the second time by title only. Alderman Boulton seconded. City Attorney O’Keefe reads Bill No. 6592, an Ordinance Authorizing the City Manager to enter into an Intergovernmental Agreement with the City of Brentwood for the City of Clayton to Provide Technology Services to the City Of Brentwood for the second time by title only.

12-13-16 BOA Minutes December 13, 2016 Page 11 of 12 Alderman Garnholz – Aye; Alderman Boulton – Aye; Alderman Berger – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; and Mayor Sanger – Aye. The bill was adopted and became Ordinance No. 6461 of the City of Clayton. A RESOLUTION TO APPROVE AN UPDATED PROJECT LIST FOR THE CLAYTON CENTURY FOUNDATION

City Manager Owens reported that as previously discussed at the November 18 meeting with the Board of Aldermen we are returning to the Board of Aldermen to update the approved project list for the purpose of fundraising by the Clayton Century Foundation. Recommendation is to approve the resolution. Alderman Berger asked for a clarification on the item, “expansion of greenspace.”

Patty DeForrest explained that there was no specifics on this statement, but she wanted to include it since it was a subject that was listed. Alderman Garnholz moves to approve Resolution No. 16-23, an updated project list for the Clayton Century Foundation. Alderman Boulton seconded. The motion passed unanimously on a voice vote. Other

Alderman Garnholz reported on the following:  Congratulations to the Police Department staff with regard to two recent crimes involving guns.  Parks and Recreation Commission - The Center of Clayton is installing some new equipment. - Discussed the ice rink consultant contract. - The Chapman Plaza utility placement is complete.