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June 27, 2017 — Meeting Minutes
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06-27-17 BOA Minutes June 27, 2017 Page 5 of 6 Recommendation is to approve the ordinance authorizing the City Manager to execute an Agreement with NewSpace in the amount of $181,491 for bunkbed replacement. Alderman Winings introduced Bill No. 6617, an ordinance to consider approving a contract with NewSpace Business Interiors for the Fire Station Bunk Room Renovations to be read for the first time by title only. Alderman Boulton seconded. City Attorney Karr reads Bill No. 6617, an Ordinance Approving a Contract With Newspace for the Fiscal Year 2017 Bunkroom Renovation Project for the first time by title only. The motion passed unanimously on a voice vote. Alderman Winings moved that the Board give unanimous consent to consideration for adoption of Bill No. 6617 on the day of its introduction. Alderman Boulton seconded. The motion passed unanimously on a voice vote. Alderman Winings introduced Bill No. 6617, an ordinance to consider approving a contract with NewSpace Business Interiors for the Fire Station Bunk Room Renovations to be read for the second time by title only. Alderman Boulton seconded. City Attorney Karr reads Bill No. 6617, an Ordinance Approving a Contract With Newspace for the Fiscal Year 2017 Bunkroom Renovation Project for the second time by title only. Alderman Winings – Aye; Alderman Boulton – Aye; Alderman Berger – Aye; Alderman Berkowitz – Aye; Alderman Harris – Aye; and Mayor Sanger – Aye. The bill was adopted and became Ordinance No. 6485 of the City of Clayton.
Louis County, Missouri Subject to a Utility Easement Within Such Area for the second time by title only. Alderman Boulton – Aye; Alderman Berger – Aye; Alderman Berkowitz – Aye; Alderman Harris – Aye; and Mayor Sanger – Aye. The bill was adopted and became Ordinance No. 6484 of the City of Clayton. Alderman Winings rejoined the meeting at 7:35 p.m. AN ORDINANCE TO CONSIDER APPROVING A CONTRACT WITH NEWSPACE BUSINESS INTERIORS FOR BUNKBED REPLACEMENT IN THE FIRE DEPARTMENT
City Manager Owens reported that The Fire Department is requesting approval of a contract with NewSpace Business Interiors to replace the Fire Department bunkbeds (commonly known as “Murphy” beds). All bids did not meet the required specifications due to the type of bed and storage closet provided in the bids significantly reduced walking space within the bunkroom. All bidders were invited back to discuss specific needs of the project. Staples and AME Construction could not produce a workable option, with NewSpace producing an option that will meet the fire department’s needs. The new option submitted by NewSpace increased their original bid to $181,491. The overall bunkroom renovation project will include new flooring, electrical, and painting in addition to the replacement of the bunkbeds. The Capital Improvement Fund has $170,635 budgeted for the Murphy Bed replacement in FY2017. No budget was provided for the carpet, painting, or electrical work which as subsequently been found to be necessary in association with this project. A Budget Amendment would be requested for the additional required work.
No budget was provided for the carpet, painting, or electrical work which as subsequently been found to be necessary in association with this project. A Budget Amendment would be requested for the additional required work. City Staff recommends approval of the contract with Newspace for the bunkbed replacement.
Alderman Winings – Aye; Alderman Boulton – Aye; Alderman Berger – Aye; Alderman Berkowitz – Aye; Alderman Harris – Aye; and Mayor Sanger – Aye. The bill was adopted and became Ordinance No. 6485 of the City of Clayton. Other
Alderman Winings reported on the following: - Joint BOA/CCF meeting held on Friday, June 16 which went very well. Alderman Boulton reported on the following: - Plan Commission/ARB met and considered the Centene Subdistrict 2B Plan; very nice auditorium. Alderman Berger reported on the following: - Very positive and well attended Davis Place annual meeting; more than 60 people attended; main topic of concern is safety. - Distributed over 1,000 “Love it? Lock It!” stickers at The Center and throughout the Wards. - Social media communications went out today with regard to a couple of incidents. Alderman Berkowitz reported on the following: - The Moorlands held its second annual picnic; great event; asked if it is possible to hold/reserve Acorn Park for the next event. - Chief Murphy was personally handing out and promoting “Love it? Lock It’’ stickers to the citizens in Wydown Forest. Alderman Harris reported on the following: - Chief Murphy was also promoting the stickers in Ward 2 neighborhoods. City Manager Owens also “ran in” to Chief Murphy in Ward 3.
06-27-17 BOA Minutes June 27, 2017 Page 6 of 6
Mayor Sanger reported on the following: - Attended the ClaytonTimes launch party event at Napoli, very well attended; met with the owner who has a long history of political involvement (past mayor of Poplar Bluff) and is especially interested in Clayton news. - Fire Department BBQ fundraiser was a great event. - Attended the St. Louis County Courts dedication ceremony.
Alderman Berger congratulated Mayor Sanger on his new grand-daughter.
Alderman Harris moved that the Board adjourn to a closed meeting, with a closed vote and record, as authorized by Section 610.021(1), (2) and (3) Revised Statutes of Missouri, relating to legal issues, real estate and/or personnel, and to discuss matters related to negotiation of a contract pursuant to Section 610.021(12), RSMo. and/or proprietary information pursuant to Sec. 610.021(15), and/or information related to public safety and security measures pursuant to Section 610.021(18) and (19) RSMO. Alderman Berkowitz seconded the motion.
Alderman Winings – Aye; Alderman Boulton – Aye; Alderman Berger – Aye; Alderman Berkowitz – Aye; Alderman Harris – Aye; and Mayor Sanger – Aye.
There being no further business the meeting was adjourned at 7:50 p.m.
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Mayor
ATTEST:
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