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October 8, 2024 — Meeting Minutes
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10-08-2024 BOA Minutes October 8, 2024 Page 1 of 5
THE CITY OF CLAYTON
Board of Aldermen In-Person and Virtual Meeting October 8, 2024 7:05 p.m.
MINUTES
Mayor Harris called the meeting to order and requested a roll call. The following individuals were in attendance:
In-person: Bridget McAndrew, Susan Buse, Becky Patel, Gary Feder, Rick Hummell, Jeff Yorg, and Mayor Michelle Harris.
Staff: City Manager Gipson, City Attorney O’Keefe, City Clerk Frazier, and Assistant City Manager Muskopf.
PUBLIC REQUESTS AND PETITIONS
None
CONSENT AGENDA
Alderman Patel requested to discuss the following Consent Agenda item.
MOTION – YEAR 2025 BOARD OF ALDERMEN MEETING SCHEDULE
Motion made by Alderman Patel to postpone the September 23, 2025, meeting date to September 30, 2025, due to the Rosh Hashanah holiday. Alderman McAndrew seconded.
The motion passed unanimously on a voice vote.
Motion made by Alderman McAndrew to approve the Consent Agenda as amended. Alderman Feder seconded.
The motion passed on a roll call vote: Alderman McAndrew – Aye; Alderman Buse – Aye; Alderman Patel – Aye; Alderman Feder – Aye; Alderman Hummell – Aye; Alderman Yorg – Aye; and Mayor Harris – Aye.
RECOMMENDATION FROM THE MAYOR’S COMMEMORATIVE LANDSCAPE TASK FORCE – FIRST BAPTIST CHURCH
The Mayor’s Commemorative Landscape Task Force (MCLTF) has been working to commemorate overlooked or erased parts of Clayton's history. The Fiscal Year 2025 Budget allocates $2,000 for commemorative markers, with costs shared equally between the City and the Clayton Community Foundation.
RECOMMENDATION FROM THE MAYOR’S COMMEMORATIVE LANDSCAPE TASK FORCE – FIRST BAPTIST CHURCH
The Mayor’s Commemorative Landscape Task Force (MCLTF) has been working to commemorate overlooked or erased parts of Clayton's history. The Fiscal Year 2025 Budget allocates $2,000 for commemorative markers, with costs shared equally between the City and the Clayton Community Foundation.
10-08-2024 BOA Minutes October 8, 2024 Page 2 of 5
Donna Rogers-Beard, retired teacher at the School District of Clayton and historical advisor to the MCLTF, presented a PowerPoint presentation to the Board of Aldermen on a brief history of the First Baptist Church.
The Board discussed the language of the plaque and was in consensus to remove the word "once" for clarity. They also discussed the history of the church, noting its role in the community before zoning changes forced its relocation.
Motion made by Alderman Patel to amend the language “…testaments that once, for several generations…” of the plaque by removing the word “once” for clarity. Alderman Buse seconded.
The motion passed unanimously on a voice vote.
RECOMMENDATION FROM THE MAYOR’S COMMEMORATIVE LANDSCAPE TASK FORCE – OSAGE NATION
City Manager Gipson reported that the Mayor’s Commemorative Landscape Task Force has been working to honor overlooked or erased aspects of Clayton's history, including the Osage Nation. The Task Force recommends that the City commemorate the Osage Nation by installing a historical marker on city-owned property, along with interpretive signage in a public space to educate the community about the Osage Tribe, the original inhabitants of this land.
Chris Schmiz, Community Equity Committee, presented a PowerPoint presentation to the Board on the proposed Osage Nation historical marker.
The Board was in consensus to split the cost of a commemorative marker for the Osage Nation with the Clayton Community Foundation, a recommendation from the Mayor's Commemorative Landscape Task Force.
AN ORDINANCE FOR A CONTRACT WITH THE HARLAN COMPANY FOR THE MONUMENT MAINTENANCE CONTRACT FY2024
City Manager Gipson reported that the Public Works Department is requesting approval of a construction contract for the Monument Maintenance Contract FY24 project with The Harlan Company. This project includes preventive maintenance, repair, and reconstruction of various subdivision monuments under City maintenance throughout the city. The project also includes repairs for a stone retaining wall along Maryland Avenue and repairs to a brick wall along the city parking lot at 103 N. Central Avenue.
Staff recommendation is to approve the ordinance authorizing a contract with the Harlan Company in the amount of $324,754, plus a contingency of $10,154, totaling $334,908 for the monument maintenance contract, FY2024.
Matt Malick, Director of Public Works, addressed the Board to answer questions.
Alderman McAndrew introduced Bill No. 7042, approving a contract with The Harlan Company for the monument maintenance project to be read for the first time by title only. The motion passed unanimously on a voice vote. Alderman Buse seconded.