General Fund Revenue – Net Decrease of $33,262 • Ice Rink – Daily admissions and rental revenue were lower, by $17,700 and $15,562, respectively, due to losing the first week and final two weeks of the season. Expenditures – Net Increase of $1,444 • Public Works – We needed more parking system signage and installation than previously planned for $8,620, and the Davis Place & Polo subdivision’s street lights were retrofitted with LED bulbs in the amount of $11,860. • Parks & Recreation – Salaries were reduced for a vacant position for several months in the amount of $25,000, and at the Shaw Park Aquatic Center the diving boards needed replacement this season in the amount of $5,964. Sewer Lateral Fund Revenue – No Change Expenditures – Net Increase of $8,000 • Sewer Lateral Repairs – Repairs have been greater than planned this year and the budget is being adjusted by $8,000 for expected repair requests for the remainder of the year. Equipment Replacement Fund Revenue – Net Increase of $26,400 • Donation – The cost of three Parkeon kiosks were paid for by a developer. Expenditures – Net Increase of $26,400 • Equipment – The cost of three Parkeon kiosks were added as they were paid for by a developer.

Equipment Replacement Fund Revenue – Net Increase of $26,400 • Donation – The cost of three Parkeon kiosks were paid for by a developer. Expenditures – Net Increase of $26,400 • Equipment – The cost of three Parkeon kiosks were added as they were paid for by a developer. Capital Improvement Fund Revenue – Net Decrease of $1,000,000 • DeMun Park – This park project is delayed until FY18 and is reduced by $15,000. • Bond Transfer-in – Several projects had lower costs or the timing was delayed, therefore less transfer-in of construction funds was needed this year by $985,000. Expenditures – Net Decrease of $1,512,200 • Parks – Two projects are delayed until next year which are DeMun playground for $300,000 and Oak Knoll parking and retaining wall removal for $234,400. • Public Works – This amendment includes increasing costs for a grant application of $7,200 for the Central Business District resurfacing project, a lighting standards study for $35,000, and tree grates for the Maryland Ave. project in the amount of $25,000. Capital

Alderman Boulton seconded. City Attorney Karr reads Bill No. 6629, an ordinance amending the Fiscal Year 2017 Budget and Appropriating Funds Pursuant Thereto for the second time by title only. The motion passed on a roll call vote: Alderman Winings – Aye; Alderman Boulton – Aye; Alderman Berger– Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; Alderman Harris – Aye; and Mayor Sanger – Aye. The bill was adopted and became Ordinance No. 6497 of the City of Clayton. AN ORDINANCE TO CONSIDER APPROVING A PAYMENT IN LIEU OF TAXES (PILOT) AGREEMENT WITH CONCORDIA SEMINARY FOR PUBLIC SAFETY SERVICES

UPDATE ON THE STATUS OF ONGOING PROJECTS (CRAIGSLIST)

City Manager Owens reported that the most recent agreement will expire on September 30, 2017, and a new agreement has been negotiated. The proposed agreement is for a one-year period, with the provision for automatic renewals for up to four (4) additional one-year extensions. The agreement includes a sixty-day notice provision if the PILOT is not to be renewed. Highlights of the new agreement include:

• It is retroactive to the expiration date of the current agreement.

• The annual fee for FY18 will be $43,094 with a flat three percent (3%) escalator every year, this rate is in-line with current projections for cost of services and, should

09-12-17 BOA Minutes September 12, 2017 Page 13 of 16 conditions significantly change, the contract has provisions for renegotiation of the terms.

• The provision has been retained allowing a reduction in the base fee if the Seminary makes improvements to its “life safety” equipment or systems at the Seminary. Twenty percent (20%) of the expenditures may be credited toward the annual fee, up to a maximum of fifty percent (50%) of the annual fee amount. This provision gives an incentive to the Seminary to continue to make major life safety improvements to the campus. This provision has encouraged the Seminary to make significant investments in Life Safety during the last contract. Staff feels this is an innovative approach to help promote public safety and strengthen our partnership with the Seminary on an important issue of mutual interest. Recommendation is to approve the ordinance authorizing the new PILOT fee agreement. Alderman Winings introduced Bill No. 6630, an ordinance to consider Payment In Lieu of Taxes agreement with Concordia Seminary to be read for the first time by title only. Alderman Boulton seconded. City Attorney Karr reads Bill No. 6630, an ordinance Authorizing the City Manager To Execute an Agreement with Concordia Seminary for Fire Protection, Ambulance and Police Services for the Property at 801 Seminary Place for the first time by title only. The motion passed unanimously by a voice vote. Alderman Winings moved that the Board give unanimous consent to consideration for adoption of Bill No. 6630 on the day of its introduction. Alderman Boulton seconded.