Citation in context
October 27, 2015 — Meeting Minutes
Cited passage
10-27-15 BOA Minutes October 27, 2015 Page 7 of 8
Cost. The committee selected two firms to interview which were Kerber, Eck & Braeckel LLP, and RubinBrown LLP. Both firms interviewed well, responded to questions and provided excellent information about their firm’s philosophy, related experience of the firm and assigned staff, and audit methods. Both firms were similar in cost and within budgeted amounts. After consideration the Committee is recommending RubinBrown LLP for the five-year audit engagement. RubinBrown has a sizeable local government client base with many of their clients also receiving the GFOA Certificate of Achievement for Excellence in Financial Reporting. RubinBrown’s staff receives extensive training in governmental and non-profit auditing. They also agreed to meet the audit schedule provided by the City and the CRSWC. Finally, RubinBrown is located in Clayton and is very active in the community. Recommendation is to approve a resolution to appoint RubinBrown LLP to serve as the auditing firm for the City of Clayton and the CRSWC for Fiscal Years 2015 through 2019. In response to Mayor Sanger’s question, City Manager Owens explained that staff did not go with the lowest bidder because they felt that the firm was not as experienced with municipal auditing. Alderman Garnholz moved to approve Resolution No. 15-18, Authorizing the City Manager to Execute an Agreement with Rubinbrown LLP for Audit Services for the City and CRSWC. Alderman Winings seconded. The motion passed unanimously on a voice vote. Other
Alderman Boulton expressed that she was glad to be back from her recent trip.
Alderman Winings seconded. City Attorney O’Keefe reads Bill No. 6528, An Ordinance Amending the Traffic Code of the City of Clayton, Missouri, to allow more parking on Westwood Drive for the second time by title only. Alderman Garnholz – Aye; Alderman Winings – Aye; Alderman Boulton – Aye; Alderman Berger – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; and Mayor Sanger – Aye. The bill was adopted and became Ordinance No. 6399 of the City of Clayton. A RESOLUTION TO CONSIDER APPROVING A CONTRACT WITH RUBINBROWN LLP FOR AUDIT SERVICES FOR THE CITY AND THE CRSWC
City Manager Owens reported that the City recently issued a request for proposals for audit services for the annual audit of the City and CRSWC for fiscal years 2015 through 2019. We believe awarding this contract for the two entities together is more efficient and saves cost. The last contract was for five (5) years with Hochschild, Bloom & Co. LLP, and the City believes it is a best practice to change audit firms on a periodic basis. A list of the most recent firms used is presented at the end of this document. The City received responses from six firms with all firms meeting the basic criteria established in the RFP. A committee was formed to review the proposals comprised of Alderman Richard Lintz, Toni Siering (CRSWC), Betty Luebke and Janet Watson. After an initial review by staff, two firms were eliminated due to insufficient staffing or insufficient governmental experience.
A committee was formed to review the proposals comprised of Alderman Richard Lintz, Toni Siering (CRSWC), Betty Luebke and Janet Watson. After an initial review by staff, two firms were eliminated due to insufficient staffing or insufficient governmental experience. The committee then reviewed the four (4) remaining proposals to determine which firms to interview based on the proposals that best met the selection criteria outlined in the RFP. Those criteria were:
Qualifications and experience of the firm; Qualifications of the key individuals to be assigned to the City’s engagement; Understanding of the scope of services and the ability to complete the audit in a timely manner; References; and,
The motion passed unanimously on a voice vote. Other
Alderman Boulton expressed that she was glad to be back from her recent trip. Alderman Berger announced that it was his grandson’s first birthday. Alderman Lintz reported on the following:
The Clayton Century Foundation is currently expanding their board by adding members. The Sustainability committee met recently where they had a very lively meeting, members expressed a lot of renewed interests (invite speakers, ideas from other communities). Related to the auditor review/selection committee the managing partner of RubinBrown commented that his first assignment as an auditor (many years ago) was with the City of Clayton. Alderman Berkowitz reported that the CCF Major Gifts Committee met recently and discussed raising funds for the Taylor Park and DeMun Playground projects. Mayor Sanger reported that the Board recently met with the Clayton clergy group as an introductory meeting to get to know everyone. Mayor Sanger announced that they will be welcoming a new grandson soon. Mayor Sanger surveyed the Board with regard to a quorum for the November 24 meeting. The Board was in agreement to cancel the November 24, 2015 meeting. There being no further business the meeting was adjourned at 7:45 p.m.
10-27-15 BOA Minutes October 27, 2015 Page 8 of 8
____________________________
Mayor ATTEST:
____________________________ City Clerk