Ultrathin Bonded Asphalt Wearing Surface, Milling, and Pavement Marking were removed for this bid. The Bid opening was at 2:05 pm on September 9, 2015. The City again received 1 bid on the project as shown on the attached bid tabulation. From speaking with multiple contractors in the area, many are behind schedule on projects given the rain this summer and are not able to take on additional work. Contractor schedules, coupled with being later in the year, are what staff believes to be the reasons for lack bids. Gershenson Construction Company, Inc. submitted the lowest responsive, responsible base bid in the amount of $689,009.00, plus $26,430.00 for the Hotel Alternate and $120,865.00 for the Crosswalk Alternate, for a total bid of $836,304.00. The final engineer’s estimate for this work was $591,327.20. The Hotel Alternate will be funded by the Ritz Carlton and they have indicated they will participate in these improvements. Staff feels the crosswalk alternate is high and recommends rejecting that alternate. City Staff recommends approval of the construction contract with Gershenson Construction Company, Inc. for the bid value of $715,439.00 (base + hotel alternate). In addition to the contract amount, the City Staff requests authorization to approve change orders in an amount not to exceed $75,000, which is approximately 10% of the project cost. This contingency would be used to cover expenditures to correct unknown site issues that become apparent during the project. The Capital Improvement Fund has $688,000 budgeted for this activity in FY 2015. The balance will come from the Capital Improvements Fund.

The Capital Improvement Fund has $688,000 budgeted for this activity in FY 2015. The balance will come from the Capital Improvements Fund. Staff recommendation is to reject the bid submitted by Gershenson Construction Company, Inc. for the Carondelet Plaza Pavement Rehabilitation Project. In response to Alderman Lintz’s question, John Wulf explained that historically the City bids this type of job out in January or February (peak season) of the year which during that time more bidders would participate.

Alderman Boulton seconded. City Attorney Heinz reads Bill No. 6523, an Ordinance Approving an Easement Agreement for Canopies to the Opus Redevelopment Project at 25 N. Central Avenue Project for the first time by title only. The motion passed unanimously on a voice vote. Alderman Garnholz moved that the Board give unanimous consent to consideration for adoption of Bill No. 6523 on the day of its introduction. Alderman Boulton seconded. The motion passed unanimously on a voice vote. Alderman Garnholz introduced Bill No. 6523, an ordinance to approve Easement Agreements with Opus Development Company, LLC for 25 N. Central Avenue to be read for the second time by title only. Alderman Boulton seconded. City Attorney Heinz reads Bill No. 6523, an Ordinance Approving an Easement Agreement for Canopies to the Opus Redevelopment Project at 25 N. Central Avenue Project for the second time by title only. Alderman Garnholz – Aye; Alderman Boulton – Aye; Alderman Berger – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; and Mayor Sanger – Aye. The bill was adopted and became Ordinance No. 6391 of the City of Clayton. In response to the Board’s questions, Joe Downs, Opus Development, stated that they will begin the abatement process within the next four to six weeks with demolition of the building begin complete by the end of the year.

09-16-15 BOA Minutes September 16, 2015 Page 8 of 9

Alderman Winings rejoined the meeting. A RESOLUTION TO AUTHORIZE THE CITY MANAGER TO SIGN AN AMENDMENT TO RESTRUCTURE THE LEASE PURCHASE AGREEMENT ON THE FIRE DEPARTMENT LADDER TRUCK

City Manager Owens reported that in 2009 the City purchased a Fire Department Ladder Truck and financed the equipment through a lease purchase agreement for a period of twelve (12) years at a rate of 4.71%. The successful bidder on the lease was PNC Equipment Finance (PNC), which was the entity that handled equipment financing for National City Bank, and these two entities have since merged. After the September 25, 2015 payment, there are 74 remaining payments with an outstanding principal balance of $595,374.91. Recently the City determined that there would likely be savings received by refinancing the remainder of the lease, taking into account the requirement of paying a 2% termination fee on the current lease. The City issued a Request for Quotations (RFQ) and received nine (9) proposals that met the RFQ criteria. The savings ranged from $21,234 to $51,900 for the remaining lease period and the interest rates proposed ranged from 1.78% to 3.0%. A summary of the proposals received is attached. After evaluating the proposals, PNC, the current lessor, had the highest savings for the City of $51,899.90 over the remaining life of the lease, with a 2.1% interest rate.