Alderman Winings seconded. The motion passed unanimously on a voice vote.

September 27, 2016 09-27-16 BOA Minutes Page 4 of 10 Alderman Garnholz introduced Bill No. 6580, An Ordinance Approving an Easement for Maintenance of Certain Improvements to the Metropolitan Sewer District’s Stormwater and Sewer System to Be Located in Shaw Park to be read for the second time by title only. Alderman Winings seconded.

City Attorney O’Keefe reads Bill No. 6580, An Ordinance Approving an Easement for Maintenance of Certain Improvements to the Metropolitan Sewer District’s Stormwater and Sewer System to Be Located in Shaw Park for the second time by title only. Alderman Garnholz – Aye; Alderman Winings – Aye; Alderman Berger – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; and Mayor Sanger – Aye. The bill was adopted and became Ordinance No. 6447 of the City of Clayton.

AN ORDINANCE TO CONSIDER A COOPERATIVE RECREATION INCLUSION COORDINATOR AGREEMENT

City Manager Owens reported that the Cooperative Recreation Inclusion Coordinator Agreement is intended to formalize the partnership among the Cities of Clayton, Maryland Heights, Richmond Heights, Webster Groves and University City (collectively herein the “Cities”) to provide inclusion services to their residents. This program has been in place for nearly twenty years and was originally governed by a simple agreement with the Recreation Council of Greater St. Louis. In order to more clearly define the role of the Coordinator of Inclusion Services and to outline the process for selection of the employee this agreement was developed. Not only does it clarify the job duties and responsibilities for the Coordinator of Inclusion Services, it also establishes guidelines governing program costs and associated support for the position. In addition, it defines how accountability and oversight of the program will be handled.

If approved by all five Cities, a full-time employee will be hired by the City of Clayton to fulfill the duties outlined in the Job Description. The cost for this position will be equally shared by the five Cities with additional grant funding provided by the Recreation Council of Greater St. Louis and the Productive Living Board for St. Louis County Citizens with Developmental Disabilities.

The term of this agreement will be for one (1) fiscal year and shall automatically renew on a year-to-year basis absent withdrawal or termination by any of the Cities.

Recommendation is to approve the Cooperative Recreation Inclusion Coordinator Agreement as submitted.

Alderman Garnholz commented that this is a fantastic cooperative effort.

Alderman Garnholz introduced Bill No. 6581, An Ordinance Approving a Cooperative Recreation Inclusion Coordinator Agreement between the City of Clayton And The Cities Of Maryland Heights, Richmond Heights, Webster Groves and University City, Missouri To Provide A Recreation Inclusion Program For The City Of Clayton to be read for the first time by title only. Alderman Winings seconded. City Attorney O’Keefe reads Bill No. 6581, An Ordinance Approving a Cooperative Recreation Inclusion Coordinator Agreement between the City of Clayton And The Cities Of Maryland Heights, Richmond Heights, Webster Groves and University City, Missouri To Provide A Recreation Inclusion Program For The City Of Clayton for the first time by title only.

The motion passed unanimously on a voice vote.

Alderman Garnholz moved that the Board give unanimous consent to consideration for adoption of Bill No. 6581 on the day of its introduction. Alderman Winings seconded.

The motion passed unanimously on a voice vote.

Alderman Garnholz introduced Bill No. 6581, An Ordinance Approving a Cooperative Recreation Inclusion Coordinator Agreement between the City of Clayton And The Cities Of Maryland Heights,

The motion passed unanimously on a voice vote. Alderman Garnholz introduced Bill No. 6581, An Ordinance Approving a Cooperative Recreation Inclusion Coordinator Agreement between the City of Clayton And The Cities Of Maryland Heights,

September 27, 2016 09-27-16 BOA Minutes Page 5 of 10 Richmond Heights, Webster Groves and University City, Missouri To Provide A Recreation Inclusion Program For The City Of Clayton to be read for the second time by title only. Alderman Winings seconded. City Attorney O’Keefe reads Bill No. 6581, An Ordinance Approving a Cooperative Recreation Inclusion Coordinator Agreement between the City of Clayton And The Cities Of Maryland Heights, Richmond Heights, Webster Groves and University City, Missouri To Provide A Recreation Inclusion Program For The City Of Clayton for the second time by title only.

Alderman Garnholz – Aye; Alderman Winings – Aye; Alderman Berger – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; and Mayor Sanger – Aye. The bill was adopted and became Ordinance No. 6448 of the City of Clayton.

AN ORDINANCE TO CONSIDER A CONTRACT FOR THE 10 S. BRENTWOOD BOULEVARD ELEVATOR MODERNIZATION PROJECT

City Manager Owens reported that The Public Works Department is requesting approval of a contract for the construction of the 10 S. Brentwood Boulevard Elevator Modernization Project. The two, geared traction elevators were manufactured and installed at different periods by different manufacturers. Elevator No. 1 (aka north elevator) was manufactured and installed by Westinghouse in approximately 1953. Elevator No. 2 (aka south elevator) was manufactured by Armor Elevator in approximately 1979. Both elevators have their original machines and controllers.

Electrodyne fireman’s service overlays for each elevator were added by ThyssenKrupp Elevator in 2012 to provide for a modern fireman’s emergency service operation. The renovation also included replacements of all car and lobby signal and control fixtures, and cab interior upgrades. These elevators were tied together to work from a common hall button. Elevator No. 1 is currently not running, having been locked out and “Red- Tagged” by the State of Missouri inspector due to not recalling on fireman’s emergency service recall.

The scope of work for modernizing both elevators includes: New computerized microprocessor logic control, new motors, and other appurtenances and related building work that may be required. Alternate No. 1 replaces the geared drive machines and appurtenances in lieu of refurbishing the existing machines. Alternate No. 2 replaces the existing hoistway doors.

Bids were opened on September 20, 2016. The City received four (4) bids as shown on the bid tabulation below. Midwest Elevator Company, Inc. submitted the lowest responsive, responsible Base Bid in the amount of $350,065.00.

BIDDER BASE BID ALTERNATE BID #1 ALTERNATE BID #2 Kone $408,647.00 $62,369.00 $51,160.00 Midwest $350,065.00 $97,715.00 $23,839.00 Thyssenkrupp $432,959.00 $83,050.00 $24,774.00 Otis $363,659.00 $61,398.00 $39,144.00

The Capital Improvement Fund has $480,000.00 budgeted for this project. The sum of the Base Bid and Alternates No. 1 & 2 is $471,619.00.

City Staff recommends approval of the contract with Midwest Elevator Company, Inc. for the Base Bid and Alternates No. 1 & 2 at a value of $471,619.00. In addition to the contract amount, City Staff requests authorization to approve change orders in an amount not to exceed $24,500.00, which is approximately 7% of the Base Bid. This contingency would be used to cover expenditures to correct unknown site issues that become apparent during the project.

Louis County to be read for the first time by title only. Alderman Winings seconded.

September 27, 2016 09-27-16 BOA Minutes Page 7 of 10 City Attorney O’Keefe reads Bill No. 6583, An Ordinance To Authorize The City Manager To Enter Into An Agreement With Washington University For The Provision Of Fire Prevention, Fire Protection And Ambulance Services To The Portion Of The Danforth Campus Located In Unincorporated St. Louis County for the first time by title only.

The motion passed unanimously on a voice vote.

Alderman Garnholz moved that the Board give unanimous consent to consideration for adoption of Bill No. 6583 on the day of its introduction. Alderman Winings seconded.

The motion passed unanimously on a voice vote.

Alderman Garnholz introduced Bill No. 6583, An Ordinance To Authorize The City Manager To Enter Into An Agreement With Washington University For The Provision Of Fire Prevention, Fire Protection And Ambulance Services To The Portion Of The Danforth Campus Located In Unincorporated St. Louis County to be read for the second time by title only. Alderman Winings seconded.

City Attorney O’Keefe reads Bill No. 6583, An Ordinance To Authorize The City Manager To Enter Into An Agreement With Washington University For The Provision Of Fire Prevention, Fire Protection And Ambulance Services To The Portion Of The Danforth Campus Located In Unincorporated St. Louis County for the second time by title only.

Alderman Garnholz – Aye; Alderman Winings – Aye; Alderman Berger – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; and Mayor Sanger – Aye. The bill was adopted and became Ordinance No. 6450 of the City of Clayton.

AN ORDINANCE TO CONSIDER APPROVING AN INTERGOVERNMENTAL AGREEMENT TO PROVIDE FOR A SHARED FIRE TRAINING OFFICER WITH THE CITIES OF BRENTWOOD & MAPLEWOOD

City Manager Owens reported that as part of the ongoing activities of the area fire chiefs to improve services to our citizens an opportunity to improve the provision of training our firefighters has been identified - the creation of a shared Fire Training Officer between the cities of Brentwood, Clayton and Maplewood. This concept has been extensively researched by the Fire Chiefs and a proposal on this shared service presented to the City Managers of the respective communities.

The area fire departments have had a decade’s long practice of sharing training, but the lack of a single formal training program manager has meant that there was not always consistency in the delivery of these programs. A centralized training records manager will provide training programs and documentation needed for Fire Service and Emergency Medical Service accreditation which Clayton is pursuing. This situation will now occur with a full-time dedicated Fire Training Officer overseeing our training program.

Our share of this position is included in the recently approved budget. Brentwood has considered it in a first reading and Maplewood is holding the third reading for approval tonight.

Recommendation is to approve the ordinance authorizing the City Manager to enter into an Intergovernmental Agreement with the Cities of Brentwood and Maplewood for a Shared Fire Training Officer.

In response to Alderman Garnholz’s question, City Manager Owens stated that the cities of Richmond Heights and Rock Hill have expressed an interest, but currently have other obligations. Clayton will initially make the decision for the employee selection with the other cities sharing associated costs. City Attorney O’Keefe clarified that the employee selected would be a current employee and not a new hire.

Clayton will initially make the decision for the employee selection with the other cities sharing associated costs. City Attorney O’Keefe clarified that the employee selected would be a current employee and not a new hire.

September 27, 2016 09-27-16 BOA Minutes Page 8 of 10 Alderman Garnholz introduced Bill No. 6584, An Ordinance Authorizing The City Manager To Enter Into An Intergovernmental Agreement With The Cities Of Brentwood And Maplewood For A Shared Fire Training Officer to be read for the first time by title only. Alderman Winings seconded.

City Attorney O’Keefe reads Bill No. 6584, An Ordinance Authorizing The City Manager To Enter Into An Intergovernmental Agreement With The Cities Of Brentwood And Maplewood For A Shared Fire Training Officer for the first time by title only.

The motion passed unanimously on a voice vote.

Alderman Garnholz moved that the Board give unanimous consent to consideration for adoption of Bill No. 6584 on the day of its introduction. Alderman Winings seconded.

The motion passed unanimously on a voice vote.

Alderman Garnholz introduced Bill No. 6584, An Ordinance Authorizing The City Manager To Enter Into An Intergovernmental Agreement With The Cities Of Brentwood And Maplewood For A Shared Fire Training Officer to be read for the second time by title only. Alderman Winings seconded.

City Attorney O’Keefe reads Bill No. 6584, An Ordinance Authorizing The City Manager To Enter Into An Intergovernmental Agreement With The Cities Of Brentwood And Maplewood For A Shared Fire Training Officer for the second time by title only.

Alderman Garnholz – Aye; Alderman Winings – Aye; Alderman Berger – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; and Mayor Sanger – Aye. The bill was adopted and became Ordinance No. 6451 of the City of Clayton.

AN ORDINANCE TO CONSIDER APPROVING AN INTERGOVERNMENTAL AGREEMENT TO PROVIDE FOR A SHARED RESERVE FIRE ENGINE WITH THE CITY OF MAPLEWOOD

City Manager Owens reported that as part of standard fire department operations the City chooses to operate two fire apparatus. Standard practice dictates that in order to maintain two operational fire apparatus that reserve apparatus be immediately available at a ratio of one reserve for every five in-service apparatus. We have historically borrowed other City’s reserve fire trucks as we do not have a facticity to store the reserve unit and have not had an apparatus suitable to keep as a reserve unit.

We have replaced our current front line fire truck, a 2006 KME Predator, with a 2016 KME. As part of the planning for this replacement the Public Works and Fire Departments conducted an assessment of the 2006 Fire Tuck and determined that it would have the ability to serve as a reserve apparatus. This provided us the opportunity to have a reserve a fire apparatus, but we lacked a storage location. As part of the ongoing shared services discussions among nearby fire chiefs the possibility of sharing a reserve apparatus between Maplewood and Clayton was explored and is believed to be operationally feasible and provides economic advantages to both Cities.

Clayton’s 2006 KME Predator is newer and has improved capabilities compared to the 1992 Pierce Dash currently owned by Maplewood; and this shared apparatus will benefit the citizens of both communities. Staff recommends making the Clayton 2006 KME available as a resource shared between Clayton and Maplewood as provided in the attached Intergovernmental Agreement, to be jointly maintained with Maplewood.

Recommendation is to approve the ordinance authorizing the City Manager to enter into an Intergovernmental Agreement with the City of Maplewood for a Shared Reserve Fire Engine