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August 25, 2015 — Meeting Minutes
Cited passage
Staff’s recommendation is to reject the bid and not award the contract based on this sole bid. In the interest of keeping the project moving forward, staff will evaluate options, including bidding the concrete work separately from the ultra-thin bonded asphalt wearing surface that would be rebid in the spring. Staff feels this will result in additional competitive bids for the majority of the work. The Capital Improvement Fund has $688,000 budgeted for this activity in FY 2015. Recommendation is to reject the bid by Gershenson Construction Company, Inc. in the amount of $977,225.22 for the Carondelet Plaza Pavement Rehabilitation Project. Alderman Winings moved to reject the bid submitted by Gershenson Construction Company, Inc. for the Carondelet Plaza Pavement Rehabilitation Project. Alderman Boulton seconded. The motion passed unanimously on a voice vote. Other Alderman Winings reported that due to the Plan Commission/ARB having one less member the last meeting was cancelled due to a lack of a quorum. He anticipates a Ward 2 nomination and appointment at the September 8 Board meeting to fill the empty seat. Alderman Boulton reported that she attended the Trova sculpture dedication held in Clayton Gardens. Alderman Berger reported that the CRSWC met last week and voted to approve the proposed budget. He noted that the Committee has two new Board of Education members. Alderman Berger commented about a great article about Clayton was in the recent publication of Uptown Magazine. Alderman Berkowitz reported that he attended the Wayfinding public meeting, noting that there was some interesting discussion outlined.
Alderman Winings introduced Bill No. 6517, an ordinance to approve a contract with Gershenson Construction Company, Inc. for the FY2015 Alley Repairs Project to be read for the second time by title only. Alderman Boulton seconded. City Attorney O’Keefe reads Bill No. 6517, an Ordinance Approving a Contract with Gershenson Construction Company, Inc. for the FY2015 Alleys Project for the second time by title only. Alderman Winings – Aye; Alderman Boulton – Aye; Alderman Berger – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; and Mayor Sanger – Aye. The bill was adopted and became Ordinance No. 6385 of the City of Clayton. A MOTION TO CONSIDER A BID FOR THE CARONDELET PLAZA PAVEMENT REHABILITATION PROJECT
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City Manager Owens reported that the Public Works Department is recommending rejection of the only construction bid for the Carondelet Plaza Pavement Rehabilitation Project. In 2013, Parsons Brinkerhoff completed the design of the project. This project includes the rehabilitation of the existing concrete pavement and joints, replacement of curb ramps that do not meet ADA requirements, the replacement of substandard curb and gutter, base repair where necessary, and an ultra-thin bonded asphalt wearing surface (UBAWS). The Bid opening was at 2:05 pm on August 13, 2015. The City received only one bid on the project as shown on the attached bid tabulation. Gershenson Construction Company, Inc. submitted the bid in the amount of $977,225.22. The final engineer’s estimate for this work was $651,968.00. Staff feels the primary difference between the engineers estimate and bid received is due to uncertainty of the contractor to be able to complete portions of the work before weather limits the construction. The ultra-thin bonded asphalt wearing surface would be one of the last items installed, there is a temperature limitation on when it can be installed, and the only sub-contractor who does this type of surface is currently very busy. Staff’s recommendation is to reject the bid and not award the contract based on this sole bid. In the interest of keeping the project moving forward, staff will evaluate options, including bidding the concrete work separately from the ultra-thin bonded asphalt wearing surface that would be rebid in the spring.
Alderman Berger commented about a great article about Clayton was in the recent publication of Uptown Magazine. Alderman Berkowitz reported that he attended the Wayfinding public meeting, noting that there was some interesting discussion outlined. Mayor Sanger asked the Board representatives for the Sustainability Committee to submit a nomination for a chairman to be considered at the September 8 meeting. Mayor Sanger commented that staff presented a great report regarding the city’s events and inquired about the Food Truck Sunday event. Patty DeForrest reported that the event has not gone well due to weather,
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commitments, and health department requirements. She noted that money has been budgeted for FY2016, but they have not determined if it will go forward.
Alderman Berkowitz moved that the Board adjourn to a closed meeting, with a closed vote and record, as authorized by Section 610.021(1), (2) and (3) Revised Statutes of Missouri, relating to legal issues, real estate and/or personnel, and to discuss matters related to negotiation of a contract pursuant to Section 610.021(12), RSMo. and/or proprietary information pursuant to Sec. 610.021(15), and/or information related to public safety and security measures pursuant to Section 610.021(18) and (19) RSMO. Alderman Lintz seconded the motion.
Alderman Winings – Aye; Alderman Boulton – Aye; Alderman Berger – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; and Mayor Sanger – Aye.
There being no further business the meeting was adjourned at 8:23 p.m.
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Mayor ATTEST:
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