Citation in context
August 23, 2016 — Meeting Minutes
Cited passage
August 23, 2016 08-23-16 BOA Minutes Page 5 of 12 Recommendation is to approve the Task Order (#1) with Horner & Shifrin, Inc. in the amount of $113,411.00, plus a design contingency of $11,300 (total of $124,711.00) for the design of the FY2017 Residential Resurfacing Project. In response to Mayor Sanger’s question, City Manager Owens stated that the contract is for the design work only; Dale Houdeshell added that the work will begin in Spring 2017. Alderman Garnholz introduced Bill No. 6570, an Ordinance Approving a Task Order in Accordance with the 2016-2019 City of Clayton On-Call Contract with Horner & Shifrin, Inc. for Design Services Related to FY2017 Residential Resurfacing Project to be read for the first time by title only. Alderman Winings seconded. City Attorney O’Keefe reads Bill No. 6570, an Ordinance Approving a Task Order in Accordance with the 2016-2019 City of Clayton On-Call Contract with Horner & Shifrin, Inc. for Design Services Related to FY2017 Residential Resurfacing Project for the first time by title only. The motion passed unanimously on a voice vote. Alderman Garnholz moved that the Board give unanimous consent to consideration for adoption of Bill No. 6570 on the day of its introduction. Alderman Winings seconded. The motion passed unanimously on a voice vote. Alderman Garnholz introduced Bill No. 6570, an Ordinance Approving a Task Order in Accordance with the 2016-2019 City of Clayton On-Call Contract with Horner & Shifrin, Inc. for Design Services Related to FY2017 Residential Resurfacing Project to be read for the second time by title only. Alderman Winings seconded.
Alderman Winings seconded. City Attorney O’Keefe reads Bill No. 6569, an Ordinance approving a Contract with PerfectMind to Provide Recreation Management Software for the Department of Parks and Recreation in the City of Clayton for the second time by title only. Alderman Garnholz – Aye; Alderman Winings – Aye; Alderman Boulton – Aye; Alderman Berger – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; and Mayor Sanger – Aye. The bill was adopted and became Ordinance No. 6438 of the City of Clayton. AN ORDINANCE TO CONSIDER APPROVING A TASK ORDER IN ACCORDANCE WITH THE 2016-2019 CITY OF CLAYTON ON-CALL CONTRACT WITH HORNER & SHIFRIN, INC. FOR DESIGN SERVICES RELATED TO FY2017 RESIDENTIAL RESURFACING PROJECT
City Manager Owens reported that the Public Works Department is requesting approval of a consultant design Task Order for the FY2017 Residential Resurfacing Project. This project will include the below improvements for the Wydown Forest, Moorlands, and Hillcrest neighborhoods as approved in the 2014 Bond Issue. This project will include replacement of 141 curb ramps that are not compliant with current federal ADA requirements, the replacement of substandard curb & gutter, minimal storm sewer installation, base repair where necessary, and the removal and replacement of two inches of asphalt surface. Public works staff has recommended Horner & Shifrin, Inc. from the City’s 2016-2019 On-Call Consultant List to perform this work and have negotiated the attached Task Order scope and fee.
This project will include replacement of 141 curb ramps that are not compliant with current federal ADA requirements, the replacement of substandard curb & gutter, minimal storm sewer installation, base repair where necessary, and the removal and replacement of two inches of asphalt surface. Public works staff has recommended Horner & Shifrin, Inc. from the City’s 2016-2019 On-Call Consultant List to perform this work and have negotiated the attached Task Order scope and fee. This design will include 38 previously designed curb ramps (by Horner & Shifrin) for the Hillcrest neighborhood (which was delayed to 2017 at the request of the residents). Public Works is requesting approval of the design fee of $113,411.00 in addition to a design contingency of $11,300 (≈10%) for utilization in the event of unforeseen circumstances, upon approval by the Director of Public Works. This project is included in the FY2016-FY2017 CIP budget and there are sufficient funds for this project.
Alderman Garnholz introduced Bill No. 6570, an Ordinance Approving a Task Order in Accordance with the 2016-2019 City of Clayton On-Call Contract with Horner & Shifrin, Inc. for Design Services Related to FY2017 Residential Resurfacing Project to be read for the second time by title only. Alderman Winings seconded. City Attorney O’Keefe reads Bill No. 6570, an Ordinance Approving a Task Order in Accordance with the 2016-2019 City of Clayton On-Call Contract with Horner & Shifrin, Inc. for Design Services Related to FY2017 Residential Resurfacing Project for the second time by title only. Alderman Garnholz – Aye; Alderman Winings – Aye; Alderman Boulton – Aye; Alderman Berger – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; and Mayor Sanger – Aye. The bill was adopted and became Ordinance No. 6439 of the City of Clayton. AN ORDINANCE TO CONSIDER APPROVING THE THIRD QUARTER AMENDMENT TO THE FISCAL YEAR 2016 BUDGET
Janet Watson reported that the City of Clayton reviews and makes adjustments to its budgeted revenues and expenditures on a quarterly basis to respond to changes as the fiscal year progresses and to update the Board regarding budgetary issues. As part of the quarterly budget review, staff is presenting for your consideration the third amendment to the Fiscal Year 2016 (FY16) budget. This amendment consists of various aspects, increases and decreases to General Fund accounts, equipment replacement changes and adjustments to capital projects due to bid results and timing including the transfer of funds for construction.
As part of the quarterly budget review, staff is presenting for your consideration the third amendment to the Fiscal Year 2016 (FY16) budget. This amendment consists of various aspects, increases and decreases to General Fund accounts, equipment replacement changes and adjustments to capital projects due to bid results and timing including the transfer of funds for construction. The items included in this amendment are as follows:
General Fund Revenue – Net Increase of $14,500 Parks & Recreation Revenue – There were strong daily admission sales this year above the amount planned by $6,500 at the ice rink, and by $8,000 for Dog Park passes due to opening admission to non- residents. Expenditures – Net Decrease of $152,254 Planning & Development – The City has contracted with an external firm for plan review to prevent delays in project review. The cost for this work for the remainder of this fiscal year is projected to be $49,000.