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July 26, 2022 — Agenda
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NOTE: THE BOARD OF ALDERMEN MEETING WILL BE HELD IN-PERSON AND VIRTUALLY VIA ZOOM (link is below).
Please note, individuals may attend in-person or virtually via Zoom. Doors will open 30 minutes prior to the start of each meeting. Due to the ongoing pandemic, occupancy will be limited to 25 attendees per meeting to accommodate social distancing. While masks are recommended, proof of vaccination will be required for individuals who wish not to wear a mask. Failure to provide proof of vaccination will require a mask to be worn while in City Hall.
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Persons interested in making their views known on any matter on the agenda should send an email with their comments to the City Clerk at jfrazier@claytonmo.gov. All comments received will be distributed to the entire Board before the meeting.
CITY OF CLAYTON BOARD OF ALDERMEN DISCUSSION SESSION – 6:00 P.M. TUESDAY, JULY 26, 2022 CLAYTON, MO 63105 ________________________________________________________________________
Plan (CIP)
CITY OF CLAYTON BOARD OF ALDERMEN TUESDAY, JULY 26, 2022 CITY HALL, 10 N. BEMISTON AVENUE CLAYTON, MO 63105 7:00 P.M.
ROLL CALL
MINUTES – July 12, 2022
PUBLIC REQUESTS & PETITIONS
PUBLIC HEARING
1. Resolution – To approve a Conditional Use Permit for 7529 Forsyth Boulevard. (Res. No. 2022-16)
1 CITY MANAGER REPORT
1. Ordinance – To approve an agreement with MODoT for the Central Business District (CBD) Resurfacing Phase 2 Project. (Bill No. 6905)
2. Resolution - Readopting Procedure to Disclose Potential Conflicts of Interest. (Res. No. 2022-17)
3. Motion – Mayor’s Commemorative Landscape Task Force recommendation.
4. Discussion on Community Engagement
EXECUTIVE SESSION
The Board of Aldermen may also hold a closed meeting, with a closed vote and record for one or more of the reasons as authorized by Section 610.021(1), (2) and (3) Revised Statutes of Missouri, relating to legal issues, real estate and/or personnel, negotiation of a contract pursuant to Section 610.021 (9)(12) RSMO., proprietary information pursuant to Section 610.021(15), and/or information related to public safety and security measures pursuant to Section 610.021(18) and (19) RSMO.
2 City of Clayton 10 N. Bemiston Avenue Clayton, MO 63105
TO: MAYOR HARRIS; BOARD OF ALDERMEN
FROM: DAVID GIPSON, CITY MANAGER
KAREN DILBER, DIRECTOR OF FINANCE
DATE: JULY 26, 2022
SUBJECT: EQUIPMENT REPLACEMENT FUND – FUNDING GAP
The City of Clayton makes annual contributions for assets that will be purchased out of the Equipment Replacement Fund (ERF). These contributions originate from the Capital Improvement Fund or General Fund, depending on the value and useful life of each asset. Over the past 10 or more years, the funding schedules have expanded to include nearly all items with a minimum cost of $5,000 and minimum useful life of 2 years. For a 2- or 3-year period, “catch-up” contributions were added when new items were added to the schedules to ensure 100% of the cost was contributed by the time of replacement. This practice of “catch-up” contributions was later discontinued with the understanding that items are added and removed over time, costs fluctuate from expectations, and the catch-up contributions significantly increased the annual contributions and therefore had an adverse effect on the General Fund.