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March 10, 2015 — Meeting Minutes
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03-10-15 BOA Minutes March 10, 2015 Page 3 of 5
Mayor Sanger pointed out on the report (page 12) it shows a $90,000 surplus and without the safe demonstration we would have been well over a $500,000 surplus. The anticipation as the year goes on is that expenses will continue versus the revenue. He recommends that the Board have a discussion about the issue later and commented that he would like to end the year with a balanced budget. Alderman Boulton commented that the Board could consider using the reserves that the City has due to the special circumstances. Alderman Winings’ noted that he views $618, 754, an increase of $30,000 from the previous year, as a good measure which shows how much life and activity is going on in Clayton, which is one of the City’s goals. He asked if this is measured in actual “point of sales” or measured as a shared amount for Clayton. Ms. Watson explained that one sales tax is a “point of sale”, but the other sales tax reflects the activity and what is shared throughout St. Louis County, noting that there is about a two month delay in posting as a payment to the City with the first payment received in December. In response to Mayor Sanger’s question regarding the automobile sales tax, Ms. Watson stated that the State provided numbers to all cities which was done in a formulaic manner and may not reflect exactly for the City.
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Alderman Garnholz commented that Mr. Dulle is an outstanding candidate adding that Mr. Dulle has been serving as the City’s provisional judge and has been doing a great job. Alderman Harris moved to approve the appointment of Joseph Dulle as the municipal judge. Alderman Garnholz seconded. The motion was approved unanimously on a voice vote. Mayor Sanger reminded everyone the appointment is for the unexpired term for the previous municipal judge, which runs through June 30, 2015. MOTION TO APPOINT A PROVISIONAL MUNICIPAL JUDGE
City Manager Owens reported that a provisional judge substitutes at Municipal Court when the Municipal Judge is absent. Matthew D. Fry, 7430 Wydown Boulevard, Ward 2, has been nominated. Recommendation is to consider the appointment. Alderman Harris moved to approve the appointment of Matthew Fry as a provisional municipal judge. Alderman Garnholz seconded. The motion was approved unanimously on a voice vote. SWEARING IN CEREMONY OF JOSEPH R. DULLE AS THE CITY OF CLAYTON’S MUNICIPAL JUDGE
FY2015 FIRST QUARTER FINANCIAL REPORT
Janet Watson gave a brief summary on the FY2015 Financial Report that was previously provided to the Board. She reminded the Board that the FY2015 year began with a balanced budget and then the City experienced some significant costs related to the safe demonstrations. She stated that due to this unexpected expense it is projected to end the year with a deficit of approximately $466,000. She noted that the City ended its FY2014 better than had been projected. In response to Alderman Boulton’s question, Ms.
She noted that the City ended its FY2014 better than had been projected. In response to Alderman Boulton’s question, Ms. Watson stated that the fund balance does include the new sales (Fire) tax of 4.9% when the budget was approved. In response to Alderman Berger’s question regarding the General Fund (GF) numbers on pages 12 and 14, Ms. Watson explained that the differences in the numbers are “transfers in” and “transfers out.” In the GF the only transfers that come in are related to Equipment Replacement (Capital Project - $25,000+) of which for those items the money comes into the GF. The second item is for 2015, the Special Business District (SBD), instead of charging expenditures directly to the SBD we’ve created an Economic Development and Event Program areas and about $362,000 is transferred into the GF to support those two areas. Therefore, it is a difference for 2015 compared to 2014; neither transfers nor expenditures were made in 2014. Alderman Berger stated that the summary shows the City is projected to the end of the year with a deficit of $466,000 and asked if there is a percentage that would be associated with the activities of the staff around safe demonstration? Ms. Watson stated that the addition for safe demonstrations approved previously as a budget amendment was approximately $480,000. In response to Alderman Lintz’s question, Ms. Watson stated that the $480,000 is in the GF and related to overtime and rental/purchase of small equipment.
In response to Mayor Sanger’s question regarding the automobile sales tax, Ms. Watson stated that the State provided numbers to all cities which was done in a formulaic manner and may not reflect exactly for the City. At the time it was determined to be about $120,000 and does not include vehicles purchased outside of the State. City Manager Owens added that this will not “kick-in” until 2017. City Attorney O’Keefe also added that the legislation is looking into it again. ORDINANCE TO CONSIDER APPROVING A MODIFICATION TO THE MUNICIPAL TRAFFIC CODE RELATED TO ON-STREET PARKING ON ABERDEEN PLACE
City Manager Owens reported that the City was requested to survey the residents along Aberdeen Place to determine if they desired tighter restrictions over non-residents parking in their neighborhood. The initial survey results from the residents along Aberdeen Place between Dartford Avenue and University Lane for a trial permit parking regulation was ten “In Favor” with two having “No Opinion”. Therefore, the Public Works Department began a trial permit parking regulation in April, 2013. Since that time, on-street parking has been restricted to: one-hour residential parking between 8:00 a.m. and 9:00 p.m., Monday through Friday, between University Lane and the property lines of 97 and 94 Aberdeen Place. The trial period has ended, and the residents were resurveyed during February, 2015. The results of the second survey are 14 “In Favor” of keeping the restrictions, 1 “Opposed”, and two with “No Opinion”.
The trial period has ended, and the residents were resurveyed during February, 2015. The results of the second survey are 14 “In Favor” of keeping the restrictions, 1 “Opposed”, and two with “No Opinion”. Passage of this ordinance is necessary to codify the existing on-street parking restrictions posted on the east end of Aberdeen Place. Recommendation is to approve the ordinance codifying the existing on-street parking restrictions posted on the east end of Aberdeen Place. In response to Alderman Boulton’s question, Dale Houdeshell stated that the change will match up to the other side of Aberdeen. In response to Alderman Lintz’s question, Dale Houdeshell stated that this is only happening on Aberdeen. Alderman Harris introduced Bill No. 6484, an ordinance to consider approval of a modification for the Aberdeen Place residential parking, to be read for the first time by title only. Alderman Garnholz seconded.