In an effort to keep the process where Washington University could budget and know some limitations to their costs they came up with the “formula” through negotiation of either five percent or CPI, whichever would be greater. Based on historical data over the last period it would keep us meeting all of the costs for the services provide. In response to Alderman Boulton’s questions, Chief Thorp stated that the last contract was five, one-year agreements and all went by CPI with the exception of the first year, which was a “true- up” adding that the City has provided the service for several years. he said that based on what is projected for salary increases and the economy the CPI would be the lead factor, but if it (economy) stays like usual, than the five percent will stay well within the projected outreach budget. He does not believe that costs would increase by more than five percent. In response to Alderman Berger’s question, Chief Thorp confirmed that the service formula included personnel costs, capital expenditures, and operating expenses. In response to Alderman Berger’s question, Chief Thorp that service calls are not so much affected by the number of buildings, but more by population. The University has a projected increase in some structures on the east end of the campus that would be covered by the contract. He does not believe that it would be so significant that it will impact the service delivery.

The University has a projected increase in some structures on the east end of the campus that would be covered by the contract. He does not believe that it would be so significant that it will impact the service delivery. Alderman Garnholz introduced Bill No. 6589, an ordinance to consider an ordinance to approve an agreement with Washington University for the provision of fire prevention, fire protection and emergency medical services on the Danforth Campus to be read for the first time by title only. Alderman Boulton seconded. City Attorney O’Keefe reads Bill No. 6589, an Ordinance to Authorize the City Manager to enter into an Amended Agreement with Washington University for the Provision of Fire Prevention, Fire Protection and Ambulance Services to the Portion of the Danforth Campus Located in Unincorporated St. Louis County for the first time by title only. The motion passed unanimously on a voice vote. Alderman Garnholz moved that the Board give unanimous consent to consideration for adoption of Bill No. 6589 on the day of its introduction. Alderman Boulton seconded. The motion passed unanimously on a voice vote.

FOR THE SHAW PARK ICE RINK AND MULTI-USE FACILITY PROJECT

City Manager Owens reported that on July 15, 2016 the City issued a Request for Qualifications for Architectural and Engineering Services for the Shaw Park Ice Rink and Multi-Use Facility Design Work. We received three submittals from the following firms: Chiodini Architects, Hastings & Chivetta and Jacobs Engineering Firm, Inc. (Jacobs). A selection panel composed of staff from the Parks & Recreation Department and Public Works Department as well as the Chair of the Parks & Recreation Commission interviewed the three firms in September to determine which one was the best choice for this project. The consensus was that the team from Jacobs was the top candidate to complete the design work as laid out in the RFQ. Due to their past history and knowledge of the existing facility, experience with other similar projects, design approach and references, those on the committee recommended moving forward with a contract with Jacobs. The contract in front of you tonight includes not only design work which will be completed in 2017 but also the bidding and construction services which will be part of the FY2018 capital budget. The contract for this year’s work includes Building and Landscape Design and Engineering, Ice Rink Design, Civil/Stormwater Engineering and MSD approval as well as Century Garden Design for a fee of $497,937. In addition, the contract includes $276,151 to cover costs associated with bidding and construction services as well as LEED Documentation and Commissioning and Furniture, Fixture and Equipment Design which will take place in FY2018.

The contract for this year’s work includes Building and Landscape Design and Engineering, Ice Rink Design, Civil/Stormwater Engineering and MSD approval as well as Century Garden Design for a fee of $497,937. In addition, the contract includes $276,151 to cover costs associated with bidding and construction services as well as LEED Documentation and Commissioning and Furniture, Fixture and Equipment Design which will take place in FY2018. The total fee for the contract is $774,088 and will be funded through the City’s Capital Improvement Fund which includes $500,000 in FY2017 and $3,000,000 in FY2018 for this project. Recommendation is to approve the ordinance authorizing the execution of a contract with Jacobs Engineering Group, Inc. in the amount of seven hundred and seventy-four thousand and eighty-eight dollars ($774,088), plus reimbursable expenses of up to twenty-thousand dollars ($20,000) for the Shaw Park Ice Rink and Multi-Use Facility Project. In response to Alderman Boulton’s question regarding the budgeted numbers, Patty DeForrest explained that they felt the design work would be $500,000 which it is and the other $275,000 would be expended from the $3 million adding that there is also $3 million included in the FY2019 budget. She said that the total of the contract is $774,088 and the majority of this work will be the design. The contract will cover construction services and bidding services.