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August 11, 2015 — Meeting Minutes
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08-25-15 BOA Minutes August 11, 2015 Page 1 of 3
THE CITY OF CLAYTON
Board of Aldermen City Hall – 10 N. Bemiston Avenue August 11, 2015 7:00 p.m. Minutes
Mayor Sanger called the meeting to order and requested a roll call. The following individuals were in attendance:
Aldermen: Cynthia Garnholz, Mark Winings, Joanne Boulton, Alex Berger III, Rich Lintz, and Ira Berkowitz. Mayor Sanger City Manager Owens City Attorney O’Keefe
Alderman Boulton moved to approve the July 28, 2015 minutes. Alderman Winings seconded. The motion to approve the minutes passed unanimously on a voice vote. PUBLIC REQUESTS AND PETITIONS
None
AN ORDINANCE TO CONSIDER APPROVING A CONTRACT WITH KRUPP CONSTRUCTION FOR THE FY15 RESURFACING PROJECT
City Manager Owens reported that the Public Works Department is requesting approval of a construction contract for the FY15 Resurfacing Project. In 2014, Horner and Horner & Shifrin, Inc. were hired to complete the design of the project. This project will include the replacement of curb ramps that do not meet ADA requirements, the replacement of substandard curb and gutter, base repair where necessary, and the removal and replacement of two inches of asphalt surface. Bids were opened on July 31, 2015. The City received three bids with Krupp Construction submitting the lowest responsive, responsible base bid in the amount of $1,664,335.10. The final engineer’s estimate for this work was $1,773,129.00, so the bid came in under the final estimate.
The City received three bids with Krupp Construction submitting the lowest responsive, responsible base bid in the amount of $1,664,335.10. The final engineer’s estimate for this work was $1,773,129.00, so the bid came in under the final estimate. Staff is not recommending accepting the alternate bid for base repair as the bid prices were higher than expected and last year no base repair was needed in Claverach Park and only 143 square yards were needed on Wydown Boulevard. The second lowest bid came from Ford Asphalt, at $1,700,000.00, only 2.1% higher than Krupp’s. The Capital Improvement Fund has $5,130,000 ($3,514,050 for this portion of the project) budgeted for this activity in FY 2015
City Staff recommends approval of the construction contract with Krupp Construction for the base bid value of $1,664,335.10. In addition to the contract amount, the City Staff requests authorization to approve change orders in an amount not to exceed $165,000, which is approximately 10% of the project cost. This contingency would be used to cover expenditures to correct unknown site issues that become apparent during the project. Recommendation is to approve the ordinance authorizing a contract with Krupp Construction in the amount of $1,664,335.10, plus a contingency of $165,000 for the FY15 Resurfacing Project.
08-25-15 BOA Minutes August 11, 2015 Page 2 of 3
With regard to the contract, Alderman Berkowitz asked if the contractor is expected to repair work that was done incorrectly after the project is completed (i.e. streets buckle, pot holes, etc.); adding if this should be stipulated in the contract agreement. City Manager Owens stated that the City has elements in place where the City engineers will not approve the construction until after it is thoroughly inspected. He added that the City engineers are literally on the site during the construction process. City Manager Owens also noted that Federal contracts do not allow warranties to be included in the contracts. Alderman Berkowitz referenced the brick print project as an example. In the case of the brick print project the contractor was brought back to make those repairs. Dale Houdeshell commented that the same specifications were used last year on the paving projects.
In response to Alderman Berger’s questions, Dale Houdeshell explained that the southeast and northwest areas of the city are the target areas.
Dale Houdeshell stated that Alderman Berger is correct in the timeline for Maryland Avenue – 2018, 2019 and