Staff: City Manager Gipson, City Attorney O’Keefe, City Clerk Frazier, and Anna Krane, Director of Planning. A PUBLIC HEARING AND A RESOLUTION FOR A CONDITIONAL USE PERMIT FOR 8121 MARYLAND AVENUE RESTAURANT TO BE KNOWN AS ZENSAI COFFEE

08-26-2025 BOA Minutes August 26, 2025 Page 2 of 6 Mayor McAndrew opened the public hearing and requested proof of publication.

City Manager Gipson reported that this is a public hearing to consider an application for a Conditional Use Permit submitted by Aura Galeano on behalf of Zensia Coffee LLC d/b/a Zensia Coffee Shop, to allow for the operation of a 1,200 square foot restaurant with an outdoor dining area.

Anna Krane, Director of Planning, addressed the Board to answer questions.

Mayor McAndrew closed the public hearing.

Motion made by Alderman Buse to approve Resolution No. 2025-23, granting a Conditional Use Permit for 8121 Maryland Avenue for Zensia Coffee LLC d/b/a Zensia Coffee Shop. Alderman Patel seconded.

The motion passed unanimously on a voice vote.

AN ORDINANCE FOR A CONTRACT WITH THE LAWRENCE GROUP LLC DBA INTEGRATE CONSTRUCTION PARTNERS, FOR THE GENERAL CONTRACTOR AND CONSTRUCTION SERVICES RELATED TO THE CLAYTON MUNICIPAL MAINTENANCE FACILITY PROJECT

City Manager Gipson reported that on June 30, 2025, Navigate Building Solutions, the City’s Owner’s Representative, issued an Invitation to Bid for the Clayton Municipal Maintenance Facility additions and renovations project located at 8300 Shaw Park Drive. Six (6) bids were opened on August 13, 2025, and The Lawrence Group LLC dba Integrate Construction Partners submitted the lowest, responsive, responsible Base Bid in the amount of $11,700,000, plus Add Alternate 7 in the amount of $10,000, for a total of $11,710,000. The cost for this work is consistent with the total program budget presented to the Board of Aldermen during a Design Development update on April 18, 2025. Additional procurement activities, including exterior signage, interior signage, furniture, fixtures, equipment, incidental low-voltage scope of work, and temporary City staff accommodations during the construction phase are costs that are also included in the total program budget but have not been procured. City staff recommends approval of the construction contract with The Lawrence Group LLC dba Integrate Construction Partners. In addition to the contract amount, City staff requests authorization to approve a change order(s) in an amount not to exceed $200,000 to address unforeseen conditions that may arise during construction in the existing operational facility. Matt Malikc, Director of Public Works, addressed the Board to answer questions. Joe Sweitzer, Project Director/Architect, Navigate Building Solutions, was present to answer questions. Alderman Buse introduced Bill No. 7087, approving a contract with the Lawrence Group LLC dba Integrate Construction Partners to be read for the first time by title only. Alderman Patel seconded.

City Attorney O’Keefe reads Bill No. 7087, first reading, an Ordinance Approving a Contract with the Lawrence Group LLC dba Integrate Construction Partners, for General Contractor and Construction Services Related to the Clayton Municipal Maintenance Facility Project by title only.

Alderman Patel seconded. City Attorney O’Keefe reads Bill No. 7087, first reading, an Ordinance Approving a Contract with the Lawrence Group LLC dba Integrate Construction Partners, for General Contractor and Construction Services Related to the Clayton Municipal Maintenance Facility Project by title only.

08-26-2025 BOA Minutes August 26, 2025 Page 3 of 6 The motion passed unanimously on a voice vote.

Motion made by Alderwoman Buse that the Board give unanimous consent to consideration for adoption of Bill No. 7087 on the day of its introduction. Alderman Patel seconded.

The motion passed unanimously on a voice vote.

Alderman Buse introduced Bill No. 7087, approving a contract with the Lawrence Group LLC dba Integrate Construction Partners to be read for the second time by title only. Alderman Patel seconded.

City Attorney O’Keefe reads Bill No. 7087, second reading, an Ordinance Approving a Contract with the Lawrence Group LLC dba Integrate Construction Partners, for General Contractor and Construction Services Related to the Clayton Municipal Maintenance Facility Project by title only.

The motion passed on a roll call vote: Alderman Buse – Aye; Alderman Feder – Aye; Alderman Patel – Aye; Alderman Hummell – Aye; Alderman Yorg – Aye; Alderman – Waldman – Aye; and Mayor McAndrew – Aye. The bill, having received majority approval, was adopted, and became Ordinance No. 6947 of the City of Clayton.

AN ORDINANCE FOR AN EASEMENT AGREEMENT WITH BI-STATE DEVELOPMENT AGENCY RELATED TO THE CLAYTON MUNICIPAL MAINTENANCE FACILITY PROJECT AT 8300 SHAW PARK DRIVE

City Manager Gipson reported that as part of the planned renovation and expansion of the Clayton Municipal Maintenance Facility at 8300 Shaw Park Drive, the City requires a permanent easement across adjacent property owned by Bi-State Development Agency. The 15-foot-wide easement, located immediately west of the city facility, is necessary to support components of the project, including construction access, reconstruction of retaining walls, and future operations and maintenance needs related to the improved facility. The easement area was identified during project planning and has been coordinated with and approved by Bi-State Development Agency.

Matt Malick, Director of Public Works, addressed the Board to answer questions.

Alderwoman Buse introduced Bill No. 7088, approving an easement agreement with Bi- State Metro related to the Municipal Garage Project to be read for the first time by title only. Alderman Patel seconded.

City Attorney O’Keefe reads Bill No. 7088, first reading, an Ordinance Approving Execution of a Permanent Easement Agreement with Bi-State Development Agency Related to the Clayton Municipal Maintenance Facility Project at 8300 Shaw Park Drive by title only.

The motion passed unanimously on a voice vote.

Motion made by Alderwoman Buse that the Board give unanimous consent to consideration for adoption of Bill No. 7088 on the day of its introduction. Alderman Patel seconded.

Alderman Patel seconded. The motion passed unanimously on a voice vote.

08-26-2025 BOA Minutes August 26, 2025 Page 5 of 6 Alderwoman Buse introduced Bill No. 7089, approving a change order #2 with Western Specialty Contractors for the garage repairs at 10 S. Brentwood Boulevard to be read for the second time by title only. Alderman Patel seconded.

City Attorney O’Keefe reads Bill No. 7089, second reading, an Ordinance Approving a Change Order to the Contract with Western Waterproofing Company, Inc. d/b/a Western Specialty Contractors for the Eastern Phase of the 10 S. Brentwood 3rd Level Parking Garage Repair Project by title only.

The motion passed on a roll call vote: Alderman Buse – Aye; Alderman Feder – Aye; Alderman Patel – Aye; Alderman Hummell – Aye; Alderman Yorg – Aye; and Mayor McAndrew – Aye. The bill, having received majority approval, was adopted, and became Ordinance No. 6949 of the City of Clayton.

ALDERMANIC COMMITTEE ASSIGNMENT

Motion made by Alderman Buse to approve the appointment of Alderwoman Waldman as the Aldermanic representative to the Parks & Recreation Commission, Sustainability Advisory Committee, and the Uniformed Employees Retirement Fund Board. Alderman Patel seconded.

The motion passed unanimously on a voice vote.

OTHER

Alderman Buse reported on the following: • Sustainability Advisory Committee o Lights Out Campaign – banner is displayed at City Hall; encourage businesses to participate o Urban Dark Skies – Oak Knoll Park lighting issues o Area fall recycling events are coming up – City of Clayton electronics recycling event is scheduled for December 5 o Discussed performance standards • Plan Commission o Discussion - signage issues for Berry Box restaurant; water retention; impervious coverage; trees

Alderman Patel reported on the following: • Sidewalk repairs are happening in the Hillcrest Neighborhood – extended thanks to Public Works • Attended a Paraquad hosted event, program on “Complete Streets” • Oak Knoll Musical Nights event – well attended • Possible future discussion on a change in how the Parking Ambassadors write parking tickets

Alderman Feder reported on the following: • Today is the 4th anniversary of his swearing-in as an alderman • Ward 3 Coffee resumes this fall and is scheduled for September 13th • Announced his bid for re-election next April, if possible • Attended the Taste of St. Louis

OTHER

Alderman Buse reported on the following: • Sustainability Advisory Committee o Lights Out Campaign – banner is displayed at City Hall; encourage businesses to participate o Urban Dark Skies – Oak Knoll Park lighting issues o Area fall recycling events are coming up – City of Clayton electronics recycling event is scheduled for December 5 o Discussed performance standards • Plan Commission o Discussion - signage issues for Berry Box restaurant; water retention; impervious coverage; trees

Alderman Patel reported on the following: • Sidewalk repairs are happening in the Hillcrest Neighborhood – extended thanks to Public Works • Attended a Paraquad hosted event, program on “Complete Streets” • Oak Knoll Musical Nights event – well attended • Possible future discussion on a change in how the Parking Ambassadors write parking tickets

Alderman Feder reported on the following: • Today is the 4th anniversary of his swearing-in as an alderman • Ward 3 Coffee resumes this fall and is scheduled for September 13th • Announced his bid for re-election next April, if possible • Attended the Taste of St. Louis

08-26-2025 BOA Minutes August 26, 2025 Page 6 of 6 • Attended the Festival of Nations held at Tower Grove Park • Attended an event at the Center of Clayton - the House Committee provided a forum on property tax reform - approximately 250 people attended • Municipal League of St. Louis County Legislative Committee meeting held at the City of Frontenac – discussion/updates on various issues – vaping, food tax, redistricting

Alderman Hummell reported on the following: • CRSWC o Opera Theater of St. Louis provided a presentation on a proposed parking and their fundraising efforts o Discussion on the proposed budget

Alderman Yorg reported on the following: • CRSWC o Encourages conversations on the future of the Center

Alderman Waldman expressed that she is excited to serve on the Board.

Mayor McAndrew reported on the following: • Attended PBS Tornado Town Hall at the O’Fallon YMCA Recreation Center in the City of St. Louis; heard citizens talk about their experiences during the tornado and recovery efforts • Announced that Clayton employees will receive a one-time $600 retention bonus • Attended an event at the Center of Clayton - the House Committee provided a forum on property tax reform • Attended the Employe “Splash” Party at Shaw Park pool – nice event • Attended the Police and Fire Alumni BBQ at Shaw Park

City Manager Gipson reported on the following: • Tornado Recovery Update o Met with FEMA reps today – very productive o streetlight replacements have started; sidewalk repair/replacements have started – priority are the areas near the schools o Reviewing subdivision monuments; Wydown irrigation plan; and tree replanting plan • Anticipating hiring a new assistant city manager in the next couple of weeks

Motion made by Alderman Buse to adjourn the meeting. Alderman Patel seconded.

The motion passed unanimously on a voice vote.

There being no further regular business, the meeting adjourned at 8:02 p.m.

________________________________

Mayor

ATTEST: ______________________________ City Clerk