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August 25, 2015 — Meeting Minutes

This document is the minutes of the City of Clayton Board of Aldermen meeting held August 25, 2015. Excerpts show roll call and approval of prior minutes; public comments about a construction site puddle; recognition of the police department’s CALEA accreditation; a public hearing and first-reading ordinance setting 2015 property tax levies with reported rates per $100 assessed value (e.g., Special Business District levy projected to generate $447,000 and listed residential and commercial rates such as $0.114 and $0.129 for 2015 SBD-only, and total SBD-area rates like $0.979 residential and $1.068 commercial); consideration of an easement for MSD stormwater/sewer improvements in Oak Knoll Park; approval recommendation of a construction contract for the FY15 Alleys Project to Gershenson Construction Company, Inc. for $414,885 with up to $45,000 in change orders; and a motion (unanimous recorded aye votes) to adjourn to closed session under specified RSMo. sections.
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08-25-15 BOA Minutes August 25, 2015 Page 10 of 12

City Manager Owens reported that the Public Works Department is requesting approval of a construction contract for the FY15 Alleys Project. This project will include the reconstruction of various alleys in the Downtown and Davis Place areas. Bids were opened at 2:05 pm on August 13, 2015. The City received two bids as shown on the attached bid tabulation. Gershenson Construction Company, Inc. submitted the lowest, responsive, responsible base bid in the amount of $414,885.00. The final engineer’s estimate for this work was $321,535. All of these values include the alternate bid item, A1, for over excavation of soft soils, if necessary. Mobilization bids were higher than estimated, but understandable as this year’s project is only about one-half the size of last year’s project. The second lowest bid came from Raineri Construction, at $465,532.50, 12.2% higher than Gershenson Construction Company, Inc. The Capital Improvement Fund has $540,000 budgeted for this activity in FY 2015. City Staff recommends approval of the construction contract with Gershenson Construction Company, Inc. for the base bid value of $414,885.00. In addition to the contract amount, the City Staff requests authorization to approve change orders in an amount not to exceed $45,000, which is approximately 10% of the project cost. This contingency would be used to cover expenditures to correct unknown site issues that become apparent during the project.

08-25-15 BOA Minutes August 25, 2015 Page 9 of 12

 Thirty spaces will be allocated to Community Foundation employees and visitors. Additional provisions of the lease cover issues related to special events, parking, signage and a variety of other administrative details. Recommendation is to approve the ordinance authorizing the execution of a lease between the City of Clayton and the St. Louis Community Foundation for the property at #2 Oak Knoll Park. Alderman Winings recused himself from the meeting. In response to the Board’s questions, Patty DeForrest explained that the entire property is 16,000 square feet, but that only 12,500 square feet is useful. She confirmed that there are 81 parking spaces available for the site. With regard to property tax, she explained that the organization is a non-for-profit and therefore will not be paying taxes. Ms. Emelia Bond, Executive Director, Community Foundation, addressed the Board explaining that the organization is a non-for-profit and has helped St. Louisans put charitable dollars to work since 1915. The help their donors address the issues that are most important to them in the communities they care about most. They currently have nine employees and will be expanding to twelve. In response to Alderman Lintz’s question regarding the Clayton Century Foundation services, Patty DeForrest noted that it is in discussion, but that would be a separate agreement. Alderman Boulton introduced Bill No. 6516, an ordinance to approve a Lease Agreement with The St. Louis Community Foundation for #2 Oak Knoll Park to be read for the first time by title only.

Alderman Boulton introduced Bill No. 6516, an ordinance to approve a Lease Agreement with The St. Louis Community Foundation for #2 Oak Knoll Park to be read for the first time by title only. Alderman Berkowitz seconded. City Attorney O’Keefe reads Bill No. 6516, an Ordinance Providing for the Execution of a Lease for Property Located at #2 Oak Knoll Park with the St. Louis Community Foundation for the first time by title only. The motion passed unanimously on a voice vote. Alderman Boulton moved that the Board give unanimous consent to consideration for adoption of Bill No. 6516 on the day of its introduction. Alderman Lintz seconded. The motion passed unanimously on a voice vote. Alderman Boulton introduced Bill No. 6516, an ordinance to approve a Lease Agreement with The St. Louis Community Foundation for #2 Oak Knoll Park to be read for the second time by title only. Alderman Lintz seconded. City Attorney O’Keefe reads Bill No. 6516, an Ordinance Providing for the Execution of a Lease for Property Located at #2 Oak Knoll Park with the St. Louis Community Foundation for the second time by title only. Alderman Boulton – Aye; Alderman Berger – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; and Mayor Sanger – Aye. The bill was adopted and became Ordinance No. 6384 of the City of Clayton. Alderman Winings rejoined the meeting. AN ORDINANCE TO CONSIDER APPROVING A CONTRACT WITH GERSHENSON CONSTRUCTION COMPANY, INC. FOR THE FY15 ALLEYS PROJECT

In addition to the contract amount, the City Staff requests authorization to approve change orders in an amount not to exceed $45,000, which is approximately 10% of the project cost. This contingency would be used to cover expenditures to correct unknown site issues that become apparent during the project. Recommendation is to approve the ordinance authorizing a contract with Gershenson Construction Company, Inc. in the amount of $414,885.00, plus a contingency of $45,000 for the FY15 Resurfacing Project. In response to Alderman Berger’s question, Dale Houdeshell explained confirmed that there is one area in Davis Place that is not included because they are surveying for a property line. Alderman Winings introduced Bill No. 6517, an ordinance to approve a contract with Gershenson Construction Company, Inc. for the FY2015 Alley Repairs Project to be read for the first time by title only. Alderman Boulton seconded. City Attorney O’Keefe reads Bill No. 6517, an Ordinance Approving a Contract with Gershenson Construction Company, Inc. for the FY2015 Alleys Project for the first time by title only. The motion passed unanimously on a voice vote. Alderman Winings moved that the Board give unanimous consent to consideration for adoption of Bill No. 6517 on the day of its introduction. Alderman Boulton seconded. The motion passed unanimously on a voice vote. Alderman Winings introduced Bill No. 6517, an ordinance to approve a contract with Gershenson Construction Company, Inc. for the FY2015 Alley Repairs Project to be read for the second time by title only. Alderman Boulton seconded.

Alderman Winings introduced Bill No. 6517, an ordinance to approve a contract with Gershenson Construction Company, Inc. for the FY2015 Alley Repairs Project to be read for the second time by title only. Alderman Boulton seconded. City Attorney O’Keefe reads Bill No. 6517, an Ordinance Approving a Contract with Gershenson Construction Company, Inc. for the FY2015 Alleys Project for the second time by title only. Alderman Winings – Aye; Alderman Boulton – Aye; Alderman Berger – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; and Mayor Sanger – Aye. The bill was adopted and became Ordinance No. 6385 of the City of Clayton. A MOTION TO CONSIDER A BID FOR THE CARONDELET PLAZA PAVEMENT REHABILITATION PROJECT

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