The second lowest bid was from Gershenson Construction at $2,249,382.40, only 0.2% ($618.05) higher than N.B. West’s. The project bid package included add alternate bid’s for select sidewalk slab repairs (Alt. “A”), Hillcrest private street paving (Alt. “B”), and pavement sealer (Alt. “C”). The purposed of Alt. “B” was only to establish the cost of the work (to assist the Hillcrest subdivision) with no intention of being accepted by the City. Hillcrest subdivision plans to enter into a separate contract, with the selected contractor, to pave their private streets. With the inclusion of Alt. “A” & “C”, the bid received by N.B. West Contracting Company is $2,405,309.00, which is under the final engineer’s estimate for this work of $2,696.304.00. The second lowest bid, from Gershenson Construction, was $2,447,026.18, only 1.7% higher than N.B. West’s. The Capital Improvement Fund has $3,540,000 budgeted for this activity in FY 2017.

04-04-17 BOA Minutes April 4, 2016 Page 2 of 5 City Staff recommends approval of the construction contract with N.B. West Contracting Company for the base bid, plus Alt. “A” & “C”, for a value of $2,405,309.00. Additionally, City Staff requests authorization to approve change orders in an amount not to exceed $250,000.00, which is approximately 10% of the contract value. This contingency would be used to cover expenditures to correct unknown site issues that become apparent during the project. Recommendation is to approve the ordinance authorizing a contract with N.B. West Contracting Company in the amount of $2,405,309.00, plus a contingency of $250,000.00 for the FY17 Resurfacing Project. In response to Mayor Sanger’s question, Dale Houdeshell confirmed that this would be the last resurfacing project related to the bond approval. He also confirmed that N.B. West Contracting also provided the service for the last contract. Alderman Garnholz introduced Bill No. 6608, an ordinance approving a contract with N.B. West Contracting Company for the Fiscal Year 2017 Resurfacing Project to be read for the first time by title only. Alderman Winings seconded. City Attorney O’Keefe reads Bill No. 6608, an ordinance approving a contract with N.B. West Contracting Company for the Fiscal Year 2017 Resurfacing Project for the first time by title only. The motion passed unanimously on a voice vote. Alderman Garnholz moved that the Board give unanimous consent to consideration for adoption of Bill No. 6608 on the day of its introduction. Alderman Winings seconded. The motion passed unanimously on a voice vote.

04-04-17 BOA Minutes April 4, 2016 Page 3 of 5 The Board of Aldermen finds and determines that short-term rental of residential dwellings is inimical to the stability, shared commitment and sense of community that give Clayton its exceptional quality, and that such rentals conflict with the neighborhood environment that makes both our single family and multi-family areas special, welcoming and desirable; and

The Board of Aldermen wishes to amend the City’s Code of Ordinances to make clear that short-term rental of residential property is not permitted in Clayton

Recommendation is to approve the amendment as proposed. In response to Alderman Berger’s question, Alderman Garnholz stated that “inimical” is a synonym for “contrary to”. Alderman Garnholz introduced Bill No. 6609, an ordinance approving an amendment to Chapter 605 to reaffirm the prohibition against short-term rental of residential dwellings to be read for the first time by title only. Alderman Winings seconded. City Attorney O’Keefe reads Bill NO. 6609, an Ordinance Approving an Amendment to Chapter 605 of the Clayton Code to Reaffirm the Prohibition Against Short-Term Rental of Residential Dwellings for the first time by title only. The motion passed unanimously on a voice vote. Alderman Garnholz moved that the Board give unanimous consent to consideration for adoption of Bill No. 6608 on the day of its introduction. Alderman Winings seconded. The motion passed unanimously on a voice vote.

Alderman Winings seconded. The motion passed unanimously on a voice vote. Alderman Garnholz introduced Bill No. 6609, an ordinance approving an amendment to Chapter 605 to reaffirm the prohibition against short-term rental of residential dwellings to be read for the second time by title only. Alderman Winings seconded. City Attorney O’Keefe reads Bill NO. 6609, an Ordinance Approving an Amendment to Chapter 605 of the Clayton Code to Reaffirm the Prohibition Against Short-Term Rental of Residential Dwellings for the second time by title only. Alderman Garnholz – Aye; Alderman Winings – Aye; Alderman Boulton – Aye; Alderman Berger – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; and Mayor Sanger – Aye. The bill was adopted and became Ordinance No. 6477 of the City of Clayton. A RESOLUTION TO CONSIDER APPROVING THE FIVE-YEAR CAPITAL IMPROVEMENTS PLAN FOR INCLUSION IN THE FY 2018 PROPOSED BUDGET DOCUMENT

City Manager Owens reported that at the March 17, 2017, discussion session, staff presented the Board of Aldermen with the recommendations for the funded projects in the five-year Capital Improvements Plan (fiscal years 2018 – 2022). After much discussion regarding specific projects, the Board added the DeMun Sidewalk project to the funded list during that meeting. This Capital Improvements Plan, once approved, will be incorporated into the proposed City budget document and will be a part of the public hearing process prior to budget approval. Recommendation is to approve the resolution approving the five-year Capital Improvement Plan funded project list as revised, for inclusion in the FY 2018 proposed City budget.