The adjustment for HVAC work in the Fire Department is no longer included in this amendment. This amendment maintains a surplus in the General Fund. As a reminder, the 2nd Quarter Financial Report will be on the next meeting’s agenda. The proposed amendment is summarized in a report provided previously to the Board as part of the agenda packet. In response to Mayor Sanger’s question regarding the balanced General Fund and if the numbers would change it to the negative, to the positive, or is it right where it’s supposed to be, Betty Luebke confirmed that the city is still in a surplus situation.

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City Manager Owens pointed out that Alderman Berger raised the question about the Financial Institutions’ fee and explained that this is a tax levied on financial institutions within the State of Missouri. The tax rate is 7% of net income, although certain institutions are subject to additional taxes on assets or dividends paid. Alderman Berger expressed appreciation that the parking meter revenue rate change from $1.00 per hour to $1.50 to match the rate of the City of St. Louis is listed in the budget as a result of previous budget discussion. Alderman Garnholz introduced Bill No. 6554, an ordinance to approve the 2nd Quarter Budget amendment read for the first time by title only. Alderman Boulton seconded. City Attorney O’Keefe reads Bill No. 6554, an Ordinance Amending the Fiscal Year 2016 Budget and Appropriating Funds Pursuant Thereto for the first time by title only. The motion passed unanimously on a voice vote. Alderman Garnholz moved that the Board give unanimous consent to consideration for adoption of Bill No. 6554 on the day of its introduction. Alderman Boulton seconded. The motion passed unanimously on a voice vote. Alderman Garnholz introduced Bill No. 6554, an ordinance to approve the 2nd Quarter Budget amendment to be read for the second time by title only. Alderman Boulton seconded. City Attorney O’Keefe reads Bill No. 6554, an Ordinance Amending the Fiscal Year 2016 Budget and Appropriating Funds Pursuant Thereto for the first time by title only.

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The motion passed unanimously on a voice vote. AN ORDINANCE TO CONSIDER APPROVING A CONTRACT WITH N.B. WEST CONTRACTING COMPANY FOR THE FY16 RESURFACING PROJECT

City Manager Owens reported that the Public Works Department is requesting approval of a construction contract for the FY16 Resurfacing Project. In 2015/2016, Horner & Shifrin, Inc. completed the design of the project. This project will include the replacement of curb ramps that do not meet ADA requirements, the replacement of substandard curb & gutter, minimal storm sewer installation, base repair where necessary, and the removal and replacement of two inches of asphalt surface. Bids were opened at 1:05 pm on May 10, 2016. The City received three bids as shown on the attached bid tabulation. N.B. West Contracting Company submitted the lowest responsive, responsible base bid in the amount of $2,176,503.34. The final engineer’s estimate for this work was $2,288,522.50, so the bid came in under the final estimate. Add Alternate Bid’s (“A” & “B”) for N. Polo Drive (private street) and the Clayton Schools portion of Mark Twain Circle were included in the bid package for the sole purpose of establishing the cost of the work with no intention of being accepted by the City. The contractor will enter into a contract with these parties directly if they so choose. The second lowest bid came from Krupp Construction at $2,210,191.29, only 1.5% higher than N.B. West’s.

The second lowest bid came from Krupp Construction at $2,210,191.29, only 1.5% higher than N.B. West’s. The Capital Improvement Fund has $3,540,000 budgeted for this activity in FY 2016 which included Hillcrest which was delayed at the request of the subdivision. Given the problems we have had in getting good bids for the Carondelet Plaza project and that N. B. West is one of the few contractors that does NovaChip (Ultrathin Bonded Asphalt Wearing Surface), staff approached N.B. West as to their interest in performing a refined scope for Carondelet Plaza, involving curb repair, curb ramps, and a NovaChip overlay while they are doing the FY 16 Resurfacing project. They have indicated an interest in including this work in their project. City Staff recommends approval of the construction contract with N.B. West Contracting Company for the base bid value of $2,176,503.34. In addition to the contract amount, the City Staff requests authorization to approve change orders in an amount not to exceed $400,000.00, which is approximately 10% of the base bid plus $180,000 to potentially include Carondelet Plaza in the project. This contingency would be used to cover expenditures to correct unknown site issues that become apparent during the project. Staff recommendation is to approve the ordinance authorizing a contract with N.B. West Contracting Company in the amount of $2,176,503.34, plus a contingency of $400,000.00 for the FY16 Resurfacing Project. In response to Alderman Berger’s question, City Manager Owens explained that the difference in the budgeted numbers is due to the delay of the Hillcrest Neighborhood project.