In the past processes major positioning, major policy items, and major things where discussed to position them into getting things done. This recent process was about "are we on the right track”. He inquired as to what changes if any were needed to make and if a review of how things are being done needs to happen. Alderman Berger commented that there are some significant priorities that were established several years ago. Complete Streets and streetscape are ongoing projects which are important. Making the downtown more vibrant through committing to events to draw people is another example and he feels that enhancing, refreshing and continuing reinforcement of some of those established big priorities came out of the conversations. Alderman Boulton added that it was almost more like a refinement. Alderman Lintz agrees, but his feeling was that they didn’t have the conversation about where we were on those projects; have we finished them, or not finished them, or do we want to change the direction. Having a little bit more in a business context strategic plan? Should we have a S.W.O.T. analysis and say where are we? Are we not quite there yet? What else do we need to do? In that context they can start looking at the projects that they and staff come up with and then have a better context for choices.

What else do we need to do? In that context they can start looking at the projects that they and staff come up with and then have a better context for choices. He felt that this part of the process was somewhat missed and suggested in the future they spend some time making sure they understand where they are in the whole “landscape” of things (i.e. what “holes” need to be filled in order to take them where they want to go). Alderman Boulton said that she found the process was interesting and that how almost everything that they chose fell into one of the key performance areas pretty neatly and that felt comfortable. This being her fifth year and she feels that she knows where they are with the different strategic targets. Mayor Sanger commented that he felt that being the same group for two consecutive years also made it easier. Alderman Boulton added that she also felt that it could have been a more dynamic retreat. Other

Alderman Berger inquired about the dates for the budget work sessions, first scheduled July 15, and he asked if there would be an opportunity to schedule a second meeting. City Manager Owens explained that due to calendar schedules it was impossible to try to schedule a second session. He added that there is always an opportunity to discuss during the public hearing (proposed first reading), or the second reading. Budget materials will be provided to the Board no later than July 1.

05-20-16 BOA Minutes May 20, 2016 Page 4 of 4

The Clayton Recreation, Sports, and Wellness Commission (CRSWC) met today, expressed that Alderman Berger did a stellar job during the discussion (surveys, budgets, financial reports, auditors, etc.).

Alderman Berger reported that the CRSWC met and the Commission was given an overview of projects: (1) two surveys – residential and membership (Dan Krewson did an outstanding job). The surveys were very positive – Center location, cardio machines, and fees. Some issues were pointed out – fitness class space, availability, pool, security, etc. They will meet again in September in a joint meeting with the Board of Education to present the Capital Plan.

There being no further regular business the meeting was adjourned at 3:36 p.m.

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Mayor

ATTEST:

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