Alderman Harris – Aye; Alderman Garnholz – Aye; Alderman Winings – Aye; Alderman Boulton – Aye; Berger – Aye; Alderman Lintz – Aye; and Mayor Sanger – Aye. The bill was adopted and became Ordinance No. 6359 of the City of Clayton. AN ORDINANCE TO CONSIDER APPROVING MANAGEMENT AGREEMENTS DETAILING THE RESPONSIBLITIES OF THE CITY OF CLAYTON AS THEY RELATE TO THE OPERATION AND MANAGEMENT OF THE CENTER OF CLAYTON

City Manager Owens reported that upon review of documents related to ownership and operation of the Center of Clayton it was determined that the Management Agreements that were developed in 2003 to help clarify roles and responsibilities of the City of Clayton and the School District of Clayton related to the operation and management of the Center of Clayton needed to be updated. Patty DeForrest explained that before the Board tonight are the nine agreements between the City and the Clayton Recreation, Sports and Wellness Commission that cover the areas of Aquatic Facility Management, Climbing Wall Management, Community Programming, Exterior Facility and Grounds Maintenance, Financial Management Services, Fitness Facility Management, General Facility Management and Administration, Technology Services and Sports Recreation Programming. She said that the agreements were developed in 2003 and this is basically to clean up the language. She explained that the primary reason these needed to be updated is due to the fact that the position of CRSWC Executive Director is no longer being filled. When these documents were written there was a full-time Executive Director and much of the reporting responsibilities identified within them referenced that position.

She explained that the primary reason these needed to be updated is due to the fact that the position of CRSWC Executive Director is no longer being filled. When these documents were written there was a full-time Executive Director and much of the reporting responsibilities identified within them referenced that position. In addition, the original set referenced specific dates such as “the approved FY04 budget”. We felt that it was time to make changes in order to clarify responsibilities related to oversight but to also bring them up-to-date as they relate to specific reference to years. In general, they have replaced responsibility for ensuring that service expectations are being met with the Director of Parks and Recreation with ultimate responsibility left in the hands of the CRSWC. We have also replaced references such as “the approved FY04 budget” with language such as “the approved budget”. We have not made any changes in the division of responsibilities for handling services as this was undertaken to update the language of the documents, not change the overriding agreement as to the services being provided by the City to the CRSWC.

City Attorney O’Keefe reads Bill No. 6486, an Ordinance Approving Management Agreements Detailing the Responsibilities of the City of Clayton as They Relate to the Operation and Management of the Center of Clayton for the second time by title only. Alderman Harris – Aye; Alderman Garnholz – Aye; Alderman Winings – Aye; Alderman Boulton – Aye; Berger – Aye; Alderman Lintz – Aye; and Mayor Sanger – Aye. The bill was adopted and became Ordinance No. 6360 of the City of Clayton. ORDINANCES TO CONSIDER APPROVING A LEASE AMENDMENT AND PARTIAL LEASE-TERMINATION BETWEEN THE CITY OF CLAYTON AND THE CLAYTON RECREATION, SPORTS AND WELLNESS COMMISSION; A SUBLEASE AMENDMENT AND PARTIAL SUBLEASE-TERMINATION BETWEEN THE CRSWC AND THE SCHOOL DISTRICT OF CLAYTON; AND A SECOND AMENDMENT TO THE OPERATION AND MANAGEMENT AGREEMENT FOR THE CENTER OF CLAYTON

City Manager Owens reported that during the review of documents it was found that no formal action was ever taken to transfer ownership of the buildings on either the District property on which the Center of Clayton was built or the City property on which the School District Administration Building was constructed. It was also found that the lease for property associated with the parcel upon which the School District Administrative Building was constructed had included more land than was believed to be the case.

ORDINANCES TO CONSIDER APPROVING A LEASE AMENDMENT AND PARTIAL LEASE-TERMINATION BETWEEN THE CITY OF CLAYTON AND THE CLAYTON RECREATION, SPORTS AND WELLNESS COMMISSION; A SUBLEASE AMENDMENT AND PARTIAL SUBLEASE-TERMINATION BETWEEN THE CRSWC AND THE SCHOOL DISTRICT OF CLAYTON; AND A SECOND AMENDMENT TO THE OPERATION AND MANAGEMENT AGREEMENT FOR THE CENTER OF CLAYTON

City Manager Owens reported that during the review of documents it was found that no formal action was ever taken to transfer ownership of the buildings on either the District property on which the Center of Clayton was built or the City property on which the School District Administration Building was constructed. It was also found that the lease for property associated with the parcel upon which the School District Administrative Building was constructed had included more land than was believed to be the case. Patty DeForrest explained to the Board that in 2013 it was agreed by the Clayton Recreation, Sports and Wellness Commission (the “CRSWC”), the City of Clayton (the “City”) and the School District of Clayton (the “District”) that the property and structure commonly known as “Stuber Gymnasium” should revert back from the CRSWC to the District.