11-09-2021 BOA Minutes November 9, 2021 Page 3 of 6

These components are available on state or other cooperative purchasing contracts. Staff will be purchasing this under the NASPO ValuePoint pre-bid purchasing contract through Technology Group Solutions at a cost of $267,759.00. Larry Cawvey, Director of Technology Information, was in attendance (virtually) to address questions from the Board. Alderman Lintz introduced Bill No. 6870, to approve a contract with Technology Group Solutions for the replacement of the core network switches to be read for the first time by title only. Alderman Berkowitz seconded. City Attorney O’Keefe reads Bill No. 6870, first reading, an Ordinance Approving a Contract with Technology Group Solutions for Replacement of the City’s Core Network Switching Equipment and Related Services by title only. The motion passed unanimously on a voice vote. Motion made by Alderman Lintz that the Board give unanimous consent to consideration for adoption of Bill No. 6870 on the day of its introduction. Alderman Berkowitz seconded. The motion passed unanimously on a voice vote. Alderman Lintz introduced Bill No. 6870, to approve a contract with Technology Group Solutions for the replacement of the core network switches to be read for the second time by title only. Alderman Berkowitz seconded. City Attorney O’Keefe noted a typo in the draft ordinance; “Cities” should be corrected to “City’s.”

City Attorney O’Keefe reads Bill No. 6870, second reading, an Ordinance Approving a Contract with Technology Group Solutions for Replacement of the City’s Core Network Switching Equipment and Related Services by title only.

Alderman Berkowitz seconded. City Attorney O’Keefe noted a typo in the draft ordinance; “Cities” should be corrected to “City’s.”

City Attorney O’Keefe reads Bill No. 6870, second reading, an Ordinance Approving a Contract with Technology Group Solutions for Replacement of the City’s Core Network Switching Equipment and Related Services by title only. The motion passed on a roll call vote: Alderman Lintz – Aye; Alderman Berkowitz – Aye; Alderman McAndrew – Aye; Alderman Buse – Aye; Alderman Feder – Aye; and Mayor Harris – Aye. The bill, having received majority approval was adopted and became Ordinance No. 6729 of the City of Clayton. A MOTION TO CONSIDER APPROVING THE APPOINTMENT OF A PROVISIONAL JUDGE

City Manager Gipson reported that the provisions for judge are found in the City’s Charter. The judge is appointed and approved by the Board to a two-year term. On June 22 the Board approved the appointment of Cynthia Garnholz as Municipal Judge which left a vacancy for a provisional judge. Per the City’s Charter “Whenever the municipal judge is temporarily absent or unable to act, the mayor shall appoint an eligible person to act during such absence or disability.”

In following the same procedure for the municipal judge, the City advertised for a provisional judge in the Missouri Lawyers Media publication on September 8 and September 30 with a deadline of October 11. We received four applications: Angela Gabel, Amber Kempf, Brian

A MOTION TO CONSIDER APPROVING THE DISPOSAL OF RECORDS PER THE MISSOURI SECRETARY OF STATE GENERAL RECORDS RETENTION SCHEDULE City Manager Gipson reported that as the Board is aware, it is the recommended guideline of the Secretary of State to formally approve the disposition of records at the Board of Alderman level, and to include a list which describes the record series including quantity to be disposed, the manner of destruction and destruction date. Records to be disposed are Municipal Court Records and Finance Department records as listed in the Board memo and available in the City Clerk’s office. Motion made by Alderman Lintz to approve the destruction of records as listed in the Board memo. Alderman Berkowitz seconded. The motion passed unanimously on a voice vote. COMMUNITY EQUITY COMMISSION (CEC) RECOMMENDATION ST. LOUIS COUNTY HISTORICAL MARKER

City Manager Gipson reported that On October 14, 2021, the Clayton Community Equity Commission (CEC) recommended that “Clayton’s Board of Aldermen request that St. Louis County remove or amend the historical marker located at the County Police Headquarters to align with the values we share as a proud member of St. Louis County.”

The CEC recommendation along with images and a transcription of the historical marker are included in the Board’s packet for review. The Board expressed support for moving forward in supporting the CEC recommendations and prior to sending a letter they would like to first reach out to St. Louis County to find the best way to accomplish a solution to “remove” or “reword” the monument.

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Motion made by Alderman Lintz to accept the CEC recommendations. Alderman Berkowitz seconded.

The motion passed unanimously on a voice vote.

Other

Alderman Lintz reported on the following: • Sustainability Committee – discussion to create ideas and to develop committees; Bill Chamberlain, Chairman, will be putting together a summary report to send to the Board • Clayton Community Foundation (CCF) Executive Committee • NUERF and UERF – discussion regarding the interest rates; actuary report

Alderman Berkowitz reported on the following: • Plan Commission/ARB – raised concerns that they are seeing projects that come before the Commission that have started and/or completed prior to receiving approvals and/or permits.

Alderman McAndrew reported on the following: • Parks & Recreation o Youth Sports report presented by David Wiley; Soccer - Patrick McGee; Summer camps, highest grossing this year; RFPs due for the Livable Community master Plan are due November 18 o Maryland Park site plan review to go to the Plan Commission o Membership report presented by Patty DeForrest o Equipment Replacement Fund o Minimum wage o Membership as it relates to the Center and the School

• Polo Neighborhood meeting

Alderman Buse reported on the following: • Parks & Recreation o Summer Quest – Parks working with School District to continue support of program

Alderman Patel reported on the following: • Halloween Neighborhood parade (led by a camel) on DeMun

Alderman Feder reported on the following: • NUERF • Davis Place neighborhood event • Polo Neighborhood meeting • CEC meeting scheduled for November 11

Mayor Harris reported on the following: • Davis Place Friends Giving event • Chamber of Commerce – Leadership Clayton met this week • Mayor’s Youth Advisory Council meeting – working on project for three little libraries