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February 10, 2015 — Meeting Minutes

This is the minutes of the Clayton Board of Aldermen meeting held February 10, 2015. The excerpts record attendance, approval of the January 13, 2015 minutes, and public requests (none). They document motions and unanimous voice votes to approve introduction and immediate consideration of Bill No. 6481 (an ordinance to enter into a Mutual Aid Agreement for Public Works Services) and Bill No. 6482 (an ordinance approving a pledge agreement among the Eric P. and Evelyn F. Newman Foundation, the School District of Clayton, the Clayton Century Foundation and the City to fund improvements to Mark Twain Circle, to be titled “Newman Green”). The excerpts also summarize terms of the Newman Green pledge (a $100,000 donor gift, City-funded improvements and maintenance obligations for 25 years, CCF grants to cover costs and maintenance, District provision of irrigation water, and a target completion date of July 31, 2015) and note discussion of a donor-committed $3 million project and a $500,000 contingent commitment.
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02-10-15 BOA Minutes February 10, 2015 Page 3 of 6

Alderman Harris – Aye; Alderman Garnholz – Aye; Alderman Winings – Aye; Alderman Berger – Aye; Alderman Lintz – Aye; and Mayor Sanger – Aye. The bill was adopted and became Ordinance No. 6355 of the City of Clayton. AN ORDINANCE TO CONSIDER APPROVING A PLEDGE AGREEMENT BETWEEN THE ERIC P. AND EVELYN F. NEWMAN FOUNDATION , THE SCHOOL DISTRICT OF CLAYTON, THE CLAYTON CENTURY FOUNDATION AND THE CITY OF CLAYTON FOR A CONTRIBUTION TO FUND IMPROVEMENTS TO MARK TWAIN CIRCLE, TO NOW BE TITLED “NEWMAN GREEN”

City Manager Owens reported that this is a Pledge Agreement that is intended to provide the City with the funds to make improvements to the 1.6 acre parcel of land outlined in Exhibit A of the document. As this property is partially owned by the City of Clayton (the “City”) and the School District of Clayton, the agreement is written as a four party agreement. The parties to the agreement include the Eric P. and Evelyn F. Newman Foundation (the “Donor”), the District, the Clayton Century Foundation (CCF), and the City. The City’s Parks & Recreation Master Plan recommends that this site be improved due to its high visibility location in front of the District’s Administrative Offices and High School as well as its close proximity to Shaw Park. While the Master Plan itself calls for more improvements than are anticipated with this agreement, the goal of improving this open space is shared by all parties to the agreement.

Recommendation is to approve the ordinance authorizing the City Manager to enter into an agreement for Mutual Aid for Public Works Services. In response to the Board’s questions, Dale Houdeshell stated that for future planning this agreement further formalizes the services if/when needed. If and when aid is required he anticipates reimbursable costs (equipment, staff, etc.) that are associated with the mutual aid services. He explained that the agreement involves several municipalities a little further outside the immediate area, but that is a good thing because if for example a tornado should impact surrounding (or closer) municipalities they could utilize aid from the outlying municipalities. Alderman Harris introduced Bill No. 6481, an Ordinance to enter into a Mutual Aid Agreement for Public Works to be read for the first time by title only. Alderman Garnholz seconded. City Attorney O’Keefe reads Bill No. 6481, An Ordinance Authorizing the City Manager to Enter Into a Mutual Aid Agreement for Public Works Services, for the first time by title only. The motion passed unanimously on a voice vote. Mayor Sanger moved that the Board give unanimous consent to consideration for adoption of Bill No. 6481 on the day of its introduction. Alderman Garnholz seconded. The motion passed unanimously on a voice vote. Alderman Harris introduced Bill No. 6481, an Ordinance to enter into a Mutual Aid Agreement for Public Works to be read for the first time by title only. Alderman Garnholz seconded.

Alderman Harris introduced Bill No. 6481, an Ordinance to enter into a Mutual Aid Agreement for Public Works to be read for the first time by title only. Alderman Garnholz seconded. City Attorney O’Keefe reads Bill No. 6481, An Ordinance Authorizing the City Manager to Enter Into a Mutual Aid Agreement for Public Works Services, for the second time by title only.

The City’s Parks & Recreation Master Plan recommends that this site be improved due to its high visibility location in front of the District’s Administrative Offices and High School as well as its close proximity to Shaw Park. While the Master Plan itself calls for more improvements than are anticipated with this agreement, the goal of improving this open space is shared by all parties to the agreement. This agreement outlines the following terms:

 The Donor would make a gift to the CCF of $100,000.  In consideration of their gift, the improved area will be designated as the “Newman Green” in honor of the donor’s family.  The City would pay for and make improvements to the property that would include an irrigation system, a diverse collection of plantings and trees, two to four benches and general landscaping enhancements.  CCF would make a grant to the City for all costs associated with the work.  The District would consent to the City’s installation on their property in consideration of the City’s commitment to install the improvements.  The City would maintain the property (with the exception of the area known as Centene Plaza) for the term of the agreement which is twenty-five years.  CCF will make grants to the City to the extent needed to fund regular and necessary maintenance of the site.  The District will allow the irrigation system to connect to the District’s water service and will pay for and supply all water used for irrigation during the term of the agreement.  The City and District agree that during the initial term of the agreement they will respectively preserve the area as open and passive in usage.

While the Master Plan itself calls for more improvements than are anticipated with this agreement, the goal of improving this open space is shared by all parties to the agreement. This agreement outlines the following terms:

 The Donor would make a gift to the CCF of $100,000.  In consideration of their gift, the improved area will be designated as the “Newman Green” in honor of the donor’s family.  The City would pay for and make improvements to the property that would include an irrigation system, a diverse collection of plantings and trees, two to four benches and general landscaping enhancements.  CCF would make a grant to the City for all costs associated with the work.  The District would consent to the City’s installation on their property in consideration of the City’s commitment to install the improvements.  The City would maintain the property (with the exception of the area known as Centene Plaza) for the term of the agreement which is twenty-five years.  CCF will make grants to the City to the extent needed to fund regular and necessary maintenance of the site.  The District will allow the irrigation system to connect to the District’s water service and will pay for and supply all water used for irrigation during the term of the agreement.  The City and District agree that during the initial term of the agreement they will respectively preserve the area as open and passive in usage. If approved by all parties, this work would begin promptly with a target completion timeline of July 31, 2015.

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