Citation in context
September 30, 2025 — Meeting Minutes
Cited passage
The project was split into two phases (west and east) to accommodate parking. Since approval of Change Order #1 and #2, WSC has completed removal of the old coating and any delaminated concrete from the 19,547 sf of 3rd level. however,ment of deteriorated concrete on the northeast ramp was included in Change Order
09-30-2025 BOA Minutes September 30, 2025 Page 3 of 8 #2, however WSC encountered 16 additional post-tension cables requiring repair which were not included. Due to safety concerns, shoring towers were required to support the remaining concrete slab. Addressing these issues now is important to prevent more costly repairs and operational disruptions in the future.
Staff request additional funding in the sum of $37,200.00 under Change Order #3 to complete the identified northeast ramp repairs and $25,000.00 as contingency to cover the cost of any potential uncovered deterioration.
Matt Malick, Director of Public Works, was in attendance to answer questions.
Alderman Buse introduced Bill No. 7096, approving Change Order #3 for the 10 S. Brentwood Blvd Parking Garage to be read for the first time by title only. Alderman Patel seconded.
City Attorney Karr reads Bill No. 7096, first reading, an Ordinance Approving a Change Order to the Contract with Western Waterproofing Company, Inc., d/b/a Western Specialty Contractors for the Eastern Phase of the 10 S. Brentwood 3rd Level Parking Garage Repair Project by title only.
The motion passed unanimously on a voice vote.
Motion made by Alderwoman Buse that the Board give unanimous consent to consideration for adoption of Bill No. 7096 on the day of its introduction. Alderman Patel seconded.
The motion passed unanimously on a voice vote.
Alderman Buse introduced Bill No. 7096, approving Change Order #3 for the 10 S. Brentwood Blvd Parking Garage to be read for the second time by title only. Alderman Patel seconded.
City Attorney Karr reads Bill No. 7096, second reading, an Ordinance Approving a Change Order to the Contract with Western Waterproofing Company, Inc., d/b/a Western Specialty Contractors for the Eastern Phase of the 10 S. Brentwood 3rd Level Parking Garage Repair Project by title only.
The motion passed on a roll call vote: Alderman Buse – Aye; Alderman Patel – Aye; Alderman Feder – Aye; Alderman Hummell – Aye; Alderman Yorg – Aye; Alderman – Waldman – Aye; and Mayor McAndrew – Aye. The bill, having received majority approval, was adopted, and became Ordinance No. 6956 of the City of Clayton.
AN ORDINANCE FOR INTERGOVERNMENTAL AGREEMENTS WITH METROPOLITAN ST. LOUIS SEWER DISTRICT (MSD) FOR THE FUNDING OF THREE DRAINAGE PROJECTS
City Manager Gipson reported that in May of 2025, the City of Clayton applied for Operations, Maintenance, and Capital Improvement Program (OMCI) funding from the Metropolitan St. Louis Sewer District (MSD) to construct drainage improvements at three locations in the City: Francis Place (25R2-10 Clayton), Wydown Boulevard (25R-2-008 Clayton), and West Polo Drive (25R2-009 Clayton). The improvements are designed to help alleviate recurrent nuisance flooding at each location. The projects were approved for funding by the MSD board in August of 2025. The City received notification of approval and was provided with the program agreements in September.
Motion made by Alderman Buse to approve the consent agenda. Alderman Patel seconded.
The motion passed on a roll call vote: Alderman Buse – Aye; Alderman Patel – Aye; Alderman Feder – Aye; Alderman Hummell – Aye; Alderman Yorg – Aye; Alderman Waldman – Aye; and Mayor McAndrew – Aye.
AN ORDINANCE - SETTING THE TAX YEAR 2025 PROPERTY TAX LEVIES FOR FISCAL YEAR 2026 BUDGET – 2ND READING
City Manager Gipson updated that Board reporting that the city has recently received updated assessed value information from the County Assessor now that the Board of Equalization process is complete. Calculations have been updated accordingly. Residential and commercial assessed values decreased, personal property assessed values increased, and residential and commercial new construction remained unchanged from the Board of Equalization process. The levies have been revised to reflect these values as shown in the report.
City Manager Gipson recommended an amendment to the ordinance to accept the changes from the previous reading.
The levies have been revised to reflect these values as shown in the report. City Manager Gipson recommended an amendment to the ordinance to accept the changes from the previous reading.
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Karen Dilber, Director of Finance, was present (virtually) to answer any questions.
Alderman Buse introduced Bill No. 7090.1, approving the Property Tax Levies for Tax Year 2025 as amended to be read for the second time by title only. Alderman Patel seconded.
City Attorney Karr reads Bill No. 7090.1, second reading, an Ordinance Levying and Establishing the Rate of Annual Taxes for General Municipal Purposes; Police Building Debt Service; General Obligation Debt Service; and Special Business District Purposes to be Collected by the City of Clayton, Missouri, for the year 2025 by title only.
The motion passed on a roll call vote: Alderman Buse – Aye; Alderman Patel – Aye; Alderman Feder – Aye; Alderman Hummell – Aye; Alderman Yorg – Aye; Alderman – Waldman – Aye; and Mayor McAndrew – Aye. The bill, having received majority approval, was adopted, and became Ordinance No. 6954 of the City of Clayton.
AN ORDINANCE FOR THE FISCAL YEAR 2026 OPERATING AND CAPITAL IMRPOVEMENTS BUDGET—2nd READING
City Manager in August, the Board of Aldermen received the City Manager’s proposed Fiscal Year 2026 Operating and Capital Improvements Budgets. As part of the budget process, the Board held a public hearing on September 9, 2025 to seek public input prior to formal budget adoption.
Karen Dilber, Director of Finance, was present (virtually) to answer any questions.
Alderman Buse introduced Bill No. 7091, an Ordinance Approving the FY2025 Operating & Capital Improvement Budget to be read for the second time by title only. Alderman Patel seconded.
City Attorney Karr reads Bill No. 7091, second reading, An Ordinance Adopting an Annual Budget for Fiscal Year 2026 Commencing on October 1, 2025, and Appropriating Funds Pursuant Thereto by title only.
The motion passed on a roll call vote: Alderman Buse – Aye; Alderman Patel – Aye; Alderman Feder – Aye; Alderman Hummell – Aye; Alderman Yorg – Aye; Alderman – Waldman – Aye; and Mayor McAndrew – Aye. The bill, having received majority approval, was adopted, and became Ordinance No. 6955 of the City of Clayton.
AN ORDINANCE FOR A CHANGE ORDER TO THE CONTRACT WITH WESTERN WATERPROOFING COMPANY, INC., D/B/A WESTERN SPECIALTY CONTRACTORS FOR THE EASTERN PHASE OF THE 10 S. BRENTWOOD 3RD LEVEL PARKING GARAGE REPAIR PROJECT
City Manager Gipson reported that the city is currently under contract with Western Specialty Contractors (WSC) to replace the waterproof coating that protects the third level of the 10 S. Brentwood Parking Garage. The original scope of work for the 10 S. Brentwood 3rd Level Parking Garage Repair Project included replacing the aging coating with an allowance for 1,830 sf of partial-depth concrete deck repair. The project was split into two phases (west and east) to accommodate parking. Since approval of Change Order #1 and #2, WSC has completed removal of the old coating and any delaminated concrete from the 19,547 sf of 3rd level. however,ment of deteriorated concrete on the northeast ramp was included in Change Order
The projects were approved for funding by the MSD board in August of 2025. The City received notification of approval and was provided with the program agreements in September.
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The total programmed project cost for all three projects is estimated to be $359,500.00. MSD’s OMCI Program will reimburse 100% of the costs (up to the limit specified for each project), including engineering design services and construction.
Matt Malick, Director of Public Works, was in attendance to answer questions.
Alderwoman Buse introduced Bill No. 7097, approving an Agreement with Metropolitan Sewer District for the Operations, Maintenance, and Capital Improvement Program to be read for the first time by title only. Alderman Patel seconded.
City Attorney Karr reads Bill No. 7097, first reading, an Ordinance Approving an Intergovernmental Agreements with Metropolitan St. Louis Sewer District (MSD) for the Funding of Three Drainage Projects Located in the City of Clayton, Missouri and Actions Related Thereto by title only.
The motion passed unanimously on a voice vote.
Motion made by Alderwoman Buse that the Board give unanimous consent to consideration for adoption of Bill No. 7097 on the day of its introduction. Alderman Patel seconded.
The motion passed unanimously on a voice vote.
Alderwoman Buse introduced Bill No. 7097, approving an Agreement with Metropolitan Sewer District for the Operations, Maintenance, and Capital Improvement Program to be read for the second time by title only. Alderman Patel seconded.
City Attorney Karr reads Bill No. 7097, second reading, an Ordinance Approving an Intergovernmental Agreements with Metropolitan St. Louis Sewer District (MSD) for the Funding of Three Drainage Projects Located in the City of Clayton, Missouri and Actions Related Thereto by title only.
The motion passed on a roll call vote: Alderman Buse – Aye; Alderman Patel – Aye; Alderman Feder – Aye; Alderman Hummell – Aye; Alderman Yorg – Aye; Alderman Waldman – Aye; and Mayor McAndrew – Aye. The bill, having received majority approval, was adopted, and became Ordinance No. 6957 of the City of Clayton.
AN ORDINANCE ESTABLISHING STANDARDS FOR PUBLIC PARTICIPATION IN MEETINGS OF THE BOARD OF ALDERMEN, PLAN COMMISSION AND ARCHITECTURAL REVIEW BOARD
City Manager Gipson reported that it is common practice for local governments to have standards and rules for public participation in meetings. The City of Clayton does not currently have any adopted standards for addressing the Board of Aldermen, Plan Commission, or Architectural Review Board. The proposed ordinance is intended to achieve the following objectives:
• Promote an organized and orderly process for public comment and public hearings. • Ensure that all individuals wishing to address the BOA and PC/ARB have an opportunity. • Promote focused discussion and debate. • Enhance record-keeping during public hearings and open forums through the use of speaker cards.
The City of Clayton does not currently have any adopted standards for addressing the Board of Aldermen, Plan Commission, or Architectural Review Board. The proposed ordinance is intended to achieve the following objectives:
• Promote an organized and orderly process for public comment and public hearings. • Ensure that all individuals wishing to address the BOA and PC/ARB have an opportunity. • Promote focused discussion and debate. • Enhance record-keeping during public hearings and open forums through the use of speaker cards.
09-30-2025 BOA Minutes September 30, 2025 Page 5 of 8 Generally, members of the public will be required to provide a completed speaker card with basic information before speaking. Comments during an open forum must relate to matters under the City’s control. Applicants will be limited to ten (10) minutes for their initial presentations and public speakers will be limited to three (3) minutes. Speakers will only be permitted to speak once on a specific topic. Speakers are not to address individuals on the dais, and board members and staff will not respond to questions. There are also basic provisions related to written communications from the public and the receipt of public protests and petitions.
Mark Ellebrecht, 5 Harcourt Drive, addressed the Board stating that although he agrees with regulations and rules he expressed concerns regarding the Plan Commission/ARB meetings where an applicant is allowed to speak for 15-minutes versus a 3-minute allowance for a resident.
Anne Martin, Tuscany Park, addressed the Board opposing time limits for citizens.
Motion made by Alderman Buse to postpone consideration of Bill No. 7098, Establishing Standards for Addressing the Board of Aldermen and the Plan Commission/ARB until the October 28, 2025, Board meeting. Alderman Patel seconded.
The motion passed unanimously on a voice vote.
AN ORDINANCE AMENDING SECTION 140.020, AND ESTABLISHING A SPECIAL BUSINESS DISTRICT ADVISORY BOARD
City Manager Gipson reported that this is a consideration and approval of an ordinance to repeal Section 140.020, Economic Development Advisory Committee, and enact a new Section 140.020 establishing the Special Business District Advisory Board. This change is intended to terminate the existing Economic Development Advisory Committee and replace it with a special- purpose new entity with a refocused scope solely on the use and allocation of the Special Business District Fund.
After much discussion, City Attorney Karr recommended an amendment to Bill No. 7099.
Motion made by Alderman Buse to amend Bill No. 7099, Section 140.020. B. (replacing “…. need not be residents of the City of Clayton…”) with “…must be a resident of the City of Clayton or have a significant business interest within the Special Business District.” Alderman Patel seconded.
The motion passed unanimously on a voice vote.
Alderman Buse introduced Bill No. 7099, approving an ordinance repealing the Economic Development Advisory Committee and establishing the Special Business District Advisory Board as amended to be read for the first time by title only. Alderman Patel seconded.
City Attorney Karr reads Bill No. 7099, first reading, an Ordinance Repealing Section 140.020 of the Clayton City Code and Enacting in Lieu Thereof a New Section 140.020 Establishing a New Body to be Designated as the Special Business District Advisory Board as amended by title only.
The motion passed unanimously on a voice vote.