09-16-15 BOA Minutes September 16, 2015 Page 5 of 9

FY 2015 THIRD QUARTER FINANCIAL REPORT

Janet Watson provided a brief summary on the FY2015 3rd Quarter Financials which were previously provided to the Board. In response to Alderman Boulton’s question, Mayor Sanger reported that due to the safe demonstrations’ expenses the budget had an unexpected increase of approximately $528,000 that had not been originally budgeted. Staff has filed with the county, state and federal governments for any type of relief that would be available. He noted that Chief Thorp is working diligently in following up on these requests adding that it is not equitable or fair to burden the citizens of Clayton with these costs. A MOTION TO CONSIDER APPROVING THE FY2016 CRSWC BUDGET. Aldermen Boulton and Berkowitz commended Patty DeForrest and staff on an excellent report provided earlier during the joint Board of Alderman and Board of Education meeting. Alderman Garnholz moved to approve the CRSWC FY2016 Budget. Alderman Winings seconded. The motion passed unanimously on a voice vote. AN ORDINANCE TO CONSIDER APPROVING A CONTRACT FOR THE PURCHASE OF PROPERTY LOCATED AT 7612 WESTMORELAND AVENUE

City Manager Owens reported that recently, the City of Clayton was contacted to gauge their interest in purchasing property that was going to be sold which was contiguous to Hanley Park. The owners, Theodore and Barbara Winters, have been long-time, loyal residents of Clayton who appreciate the value of Hanley Park to the neighborhood.

AN ORDINANCE TO CONSIDER APPROVING A CONTRACT FOR THE PURCHASE OF PROPERTY LOCATED AT 7612 WESTMORELAND AVENUE

City Manager Owens reported that recently, the City of Clayton was contacted to gauge their interest in purchasing property that was going to be sold which was contiguous to Hanley Park. The owners, Theodore and Barbara Winters, have been long-time, loyal residents of Clayton who appreciate the value of Hanley Park to the neighborhood. Their willingness to work with the City on the sale of their property fulfills a long- established need to expand parkland as outlined in the City of Clayton’s Parks Master Plan. This purchase is also in line with the City’s Strategic Plan which recommends that “the City identifies and pursues acquisition opportunities.” Specifically, they recommended that “the City continue discussions with homeowners to the east and west of Hanley Park with the goal of expanding Hanley Park”. As a result the City negotiated with the homeowners who have agreed to sell the property for $650,000. It is anticipated that the City will close on this property on or about October 1, 2015. Upon acquisition, the City will take steps to evaluate the property to decide the best course of action for its incorporation into the historic setting of Hanley Park. The new parkland will serve not only the surrounding neighbors, but all citizens of Clayton as well as the thousands of visitors that make their way to Hanley Park from both near and far each year.

09-16-15 BOA Minutes September 16, 2015 Page 6 of 9

The motion passed unanimously on a voice vote. Alderman Garnholz moved that the Board give unanimous consent to consideration for adoption of Bill No. 6521 on the day of its introduction. Alderman Winings seconded. The motion passed unanimously on a voice vote. Alderman Garnholz introduced Bill No. 6521, approving a contract to purchase property at 7612 Westmoreland Avenue to be read for the first time by title only. Alderman Winings seconded. City Attorney Heinz reads Bill No. 6521, an Ordinance Authorizing the Purchase of Property Located at 7612 Westmoreland Avenue for the second time by title only. Alderman Garnholz – Aye; Alderman Winings – Aye; Alderman Boulton – Aye; Alderman Berger – Aye; Alderman Lintz – Aye; Alderman Berkowitz – Aye; and Mayor Sanger – Aye. The bill was adopted and became Ordinance No. 6390 of the City of Clayton. AN ORDINANCE TO CONSIDER APPROVING A CONTRACT FOR THE CARONDELET PLAZA PAVEMENT REHABILITATION PROJECT

City Manager Owens reported that the Public Works Department is requesting approval of a construction contract for the Carondelet Plaza Pavement Rehabilitation Project. In 2013, Parsons Brinkerhoff completed the design of the project. This project includes the rehabilitation of the existing concrete pavement and joints, replacement of curb ramps that do not meet ADA requirements, the replacement of substandard curb and gutter, and base repair where necessary. Ultrathin Bonded Asphalt Wearing Surface, Milling, and Pavement Marking were removed for this bid. The Bid opening was at 2:05 pm on September 9, 2015.

Ultrathin Bonded Asphalt Wearing Surface, Milling, and Pavement Marking were removed for this bid. The Bid opening was at 2:05 pm on September 9, 2015. The City again received 1 bid on the project as shown on the attached bid tabulation. From speaking with multiple contractors in the area, many are behind schedule on projects given the rain this summer and are not able to take on additional work. Contractor schedules, coupled with being later in the year, are what staff believes to be the reasons for lack bids. Gershenson Construction Company, Inc. submitted the lowest responsive, responsible base bid in the amount of $689,009.00, plus $26,430.00 for the Hotel Alternate and $120,865.00 for the Crosswalk Alternate, for a total bid of $836,304.00. The final engineer’s estimate for this work was $591,327.20. The Hotel Alternate will be funded by the Ritz Carlton and they have indicated they will participate in these improvements. Staff feels the crosswalk alternate is high and recommends rejecting that alternate. City Staff recommends approval of the construction contract with Gershenson Construction Company, Inc. for the bid value of $715,439.00 (base + hotel alternate). In addition to the contract amount, the City Staff requests authorization to approve change orders in an amount not to exceed $75,000, which is approximately 10% of the project cost. This contingency would be used to cover expenditures to correct unknown site issues that become apparent during the project. The Capital Improvement Fund has $688,000 budgeted for this activity in FY 2015. The balance will come from the Capital Improvements Fund.